State and RF staff positions

• Our Talent Management System (TMS) is used to both recruit and then appoint State and Research Foundation staff positions. For information on how to request the appropriate level of permissions, create and navigate a requisition, the search & selection process including search chair or committee training, creating offers of employment, onboarding and more visit TMS Resources.

FACULTY (WC OR HSC)

FOR FACULTY ON STATE PAYROLL

• INTERFOLIO is the system used to recruit new state faculty. However, the appointing of state faculty is completed outside of the Interfolio system. The Provost’s Office is the area that oversees this process for WC and the SOM Dean's Office oversees this process for the HSC.

— WC Process: for more information on the WC faculty hire process visit the Office of the Provost’s Interfolio Resources page.

— HSC Process: for more information on the HSC faculty hire process, contact your Department Administrator.

FOR FACULTY ON RESEARCH FOUNDATION PAYROLL (SUMMER APPOINTMENT)

• SUMMER APPOINTMENT PROCESS is used appoint faculty onto Research Foundation payroll for a summer appointment; this process is completed outside of the Interfolio system. The RF Payroll Unit is the area that oversees this process. For more information, visit Summer Appointments.

STAFF FROM A TEMP AGENCY

• TEMP AGENCY FORMS are used to request to hire staff from a temp agency. HR’s Recruitment unit is the area that oversees this process. For more information, visit Temporary Staffing Services.

Phase 1: Requisition Expiration & Mid-Search Review

• Step 1: The Search Chair and committee members review the ACE applicant pool once the requisition expires.
• Step 2: The committee submits a mid-search for recruiter review.
• Step 3: The Recruiter completes the review of the mid-search.

Phase 2: Candidate Screening & First Round Interviews

• Step 4: The Search Chair contacts top candidates approved for interviews on the mid-search to schedule interviews.
• Step 5: The Search Chair updates the candidate Step/Status to 1st Interview in TMS and schedules interviews using the template "WC Interview Invite".
• Step 6: Candidates who do not meet the required criteria through resume screenings are dispositioned and rejected.
• Step 7: The search committee conducts the first round of interviews with the selected candidates.

Phase 3: Second Round Interviews & Candidate Selection

• Step 8: The search committee identifies candidates to move to the 2nd round of interviews with the Hiring Manager.
• Step 9: The Hiring Manager or Assistant updates the Step/Status for these candidates in TMS.
• Step 10: The Hiring Manager selects the final candidate.

Phase 1: Candidate Screening and Interviewing

• Step 1 Validate Applicants: When the requisition expires, the recruiter validates the self-reported ACE applicants.
• Step 2 Move Candidates to Screen: The recruiter moves candidates to "WC Hiring Manager Screen - To be Reviewed".
• Step 3 Invite Candidates to Interview: The Hiring Manager changes the Step/Status to 1st Interview and invites candidates for interviews.
• Tip: To schedule interviews through TMS, use the letter template "WC Interview Invite" and ensure the "send correspondence" box is checked.
• Step 4 Conduct Interviews: Candidates are interviewed by the hiring team.

Phase 2: Candidate Selection and Verification

• Step 5 Select a Candidate: A candidate is officially selected for the position following the interviews.
• Step 6 Initiate Reference Checks: The Hiring Manager or Hiring Manager Assistant changes the Step/Status to Reference Checks and sends the correspondence.
• Tip: Use the letter template "West Campus—Candidate Reference". References must be conducted prior to making an offer and can be requested via TMS.
• Step 7 Complete Verification: The Hiring Manager or Hiring Manager Assistant completes the reference checks. Concurrently, the VPC, Hiring Manager, or Hiring Manager Assistant verifies that the required education is completed by obtaining physical documentation from the selected candidate.