Fall 2022 New Student Housing Application Information

Is there a housing deposit?

There is a $200 housing deposit that students pay in SOLAR. Students participating in EOP do not need to pay a housing deposit.

• • New first years who deposit by May 1 are prioritized for on campus housing.
  • New graduate students who deposit by May 15 are prioritized for on campus housing.
  • New transfers are not guaranteed on campus housing. Some spaces are held in our continuing student areas to house transfers and additional spaces will be granted based on cancellations of continuing students if space permits.

First year and graduate students can still deposit after the deadline as long as the link in SOLAR is still available, but will only receive an assignment if space permits. If space does not permit, the $200 will be credited in full. You can see instructions on where to find the deposit payment in our Office of Undergraduate Admissions youtube video:

Watch on YouTube!

If you cancel by July 31, we will credit $100 of your $200 deposit back to your student account. 

What will the application consist of?

• • Agreeing to the Terms of Occupancy, financial liability, and COVID-19 related expectations
  • Meal Plan Information and Meal Plan Selection
  • Questionnaire to help facilitate roommate matching
  • Self Selection of your room space except for Southampton Campus residents, Intensive English Center participants, International Academic Program participants, and new graduates arriving earlier than August 1.

When will I apply?

The application will be accessible in the housing portal starting May 6. Applicants can only submit general application information prior to their designated room selection time frame. Additional details below.

How do I apply?

Housing applications and many other transactions are completed via our Housing Portal. When the application goes live in May, you will need to submit your application on the New Student tab in the housing portal. You can log in to the housing portal with your NetID and Password. You will not be able to log into our housing portal until the next day after setting up your NetID and password with the University.

Setting up Net ID and Duo Security Two-Step Login

To better protect your personal information and the University, a NetID and  Duo Security two-step login is required to access all Single Sign-On protected applications. which includes widely used services such as Email, Zoom and StarRez. If you have not completed the setup of your NetID and Duo, please do so prior to trying to use StarRez.

• • Once you are notified via email your NetID has been issued, start by creating your secure NetID password/passphrase in our password reset tool.
  • You will also need to register at least one device with Duo two-step login when you login with your NetID for the first time or by following the Duo registration email instructions.
  • Be sure to review the Frequently Asked Questions on our Duo service page
  • After registering with Duo, log into and familiarize yourself with the Stony Brook Duo Self Service Portal
  • Ensure that your favorite device (like your cell phone or tablet) is the default device
  • If possible, add a second device, such as a tablet or home phone, should your default device be unavailable. Logging into the Duo Portal to Add or Remove Devices

 

For specific information based on who you are, select the section that applies to you below

• New First-Year Student Information

  Where will I live?

  • New First Year students are placed into Undergraduate Colleges that will determine which of our three first year communities (H, Mendelsohn, and Roosevelt) they will live in. All first years should expect to live in a double occupancy corridor style room.
  • Students participating in WISE or Scholars program are given an Undergraduate College and live in a designated building based on their WISE or Scholars designation AND their Undergraduate College.
  • Honors College participants are housed in Yang Hall.
  • Students particiapting in Gender Inclusive Housing are housed in the GIH Community in Wagner regardless of your UGC, Scholars, Honors, or WISE designation.

  What is Temporary Tripling of residents?

  If the demand for Campus Housing exceeds capacity, it means some new undergraduates will be assigned to a temporarily tripled room during their first year, which is a double room assigned to three students. At this time we anticipate that 20% of new first year residents can expect an assignment in a temporary triple room. If you are in a temporary triple, you will receive a 15% reduction in your room rate. We will de-triple on a space available basis. More Information can be found on our temporary tripling website. We will determine shortly after the priority deposit deadline of May 1 if we need to implement temporary triples and to what extent. 

  Prior to the start of the fall semester: We will detriple on a space available basis as cancellations come in up until August 12. We will reassign the person in the "-3" bedspace to an available space nearby and notify them of the reassignment.

  When can I select a room assignment?

  First Year students select a space after the start selection date based on your Undergraduate College and finish a selection no later than Thursday, July 7 at 5pm:

  • Honors, Scholars, and WISE Program Participants can start selecting a space on Tuesday, May 31 at 11am.
  • Creativity, Technology, and Innovation - Roosevelt Community Residents:
    • • Female Residents - Monday, June 6  at 11 AM
      • Male Residents - Tuesday, June 7 at 11am
  • Social Justice, Equity, and Ethics - Mendelsohn Community Residents:
    • • Female Residents - Monday, June 13 at 11 AM
      • Male Residents - Tuesday, June 14 at 11am
  • Global Health, Wellness, and Community - H Community Residents:
    • • Female Residents - Monday, June 20 at 11 AM
      • Male Residents - Tuesday, June 21 at 11am
  • Gender Inclusive Housing participants start day will be June 15 at 11am regardless of your UGC or program.

  Selections can only be made between 11am-9:59pm after your selection start date.

  These staggered selection times do not impact what is available to you at your start time. The staggered times are used to assist with the amount of users in the portal selecting at a given time.
  
  

  What spaces can I select?

  • You can only select a space in your program designation (UGC, Scholars, Honors, and/or WISE).
    • • Scholars and WISE participants are given a UGC designation which will determine which of the three first year communities they can select a space in.
  • You will only select a space for yourself in this process.

  
  When do I move into my space?

  New first year students will move into their assigned space on August 15 or 16 in order to attend New Student Week of Welcome. Individual specific arrival date and time, as well as general move in instructions, will be communicated in late July.

• New Graduate and Family Agreement Information

  Where will I live?

  New Graduate students are housed primarily in Chapin and Schomburg Apartments. There are limited designated spaces in West Apartments for graduate students. Due to increased demand for housing for West Campus graduates, anyone who cannot be housed at West Campus will have be housed at our Southampton Campus. If you are assigned housing at our Southampton Campus and wish to move to West Campus, as space becomes available, we will administratively assign you to the first available space on West Campus in deposit date order. Deposits made on the same day will be in a random order for that date. 

  When can I select a room assignment?

  New Graduate and Family agreement holders select a space between Monday, June 27 11am and Thursday, July 28 at 5pm. 

  Graduate students will select spaces based on the schedule noted below:

  • If you deposited by May 1, you can select a space starting June 27.
    
    If you deposited May 2 - May 12, you can select a space starting July 5.
    
    If you deposited after May 12, you can select a space starting July 11.

  Selections can only be made between 11am-9:59pm after your selection start date. All graduate students must select a space or indicate interest at our Southampton Campus by July 28 at 5pm.

  What spaces can I select?

  New Graduate Students may select space from among Chapin , Schomburg, and designated West Apartments spaces for graduate students. West Campus Graduate students who cannot select a space at West Campus due to high demand, can indicate interest in being housed at Southampton Campus. 

  You will only select a space for yourself in this process.

  We encourage those that intend to renew their housing agreement for multiple years for the full 12-months to select a space in Chapin E or Schomburg. These buildings will remain active for 12-month agreements as not all buildings or units, in Chapin, will be available for summer 2023 housing.

  We anticipate Chapin A & B going offline for renovations in summer 2023. If you anticipate a need for summer housing in 2023 we recommend you select a space NOT in Chapin A or B to minimize your moves.

  When do I move into my space?

  New Graduate students may move in between August 1 - 21 between 9am-4:30pm. If you need to arrive after 4:30pm, contact your area office closer to your arrival date to coordinate a late check in between 8pm-9pm that same day. We recommend avoiding weekend move-ins as our staff is limited to an on-call capacitiy. If you need to arrive earlier based on your program or need, we will collect additional information in the application and you will be administratively placed.

  The university will coordinate bus arrivals from JFK on certain dates in August. Those dates are not finalized at this time. Please wait to book your flight until you know those dates if you want to use that transportation to campus service.You will be able to adjust your August arrival date until room selection finishes on July 28. 

   Additional 2022-2023 policies related to cancellations for West Campus Graduate Students implemented due to high demand:

  • If you cancel by June 15, we will credit your full $200 deposit.
  • If you cancel after June 15 and prior to August 1, you will receive a $100 deposit credit.
  • If your assignment is at Southampton and you are a West Campus designated student, you can cancel up to the day prior to your arrival for a $200 credit.
  • If you fail to cancel prior to your arrival date, normal termination fees apply. See our website for full financial liability and cancellation information.
• New Domestic Transfer, International Transfer, Intensive English Center, and International Academic Program Student Information

  Where will I live?

  New Transfer students are housed in continuing undergraduate residence halls where space is available.
  New Transfer students who are starting their second year of college will have the opportunity to apply to the Second Year Living Community - 2YLC in Lauterbur Hall where limited space is reserved for transfers.
  The 2YLC application will be shown to eligible participants in their application and must be completed by June 15.

  What is Temporary Tripling of residents?

  If the demand for Campus Housing exceeds capacity, it means some new undergraduates will be assigned to a temporarily tripled room during their first year, which is a double room assigned to three students. At this time we anticipate that 35% of new transfer residents can expect an assignment in a temporary triple room. If you are in a temporary triple, you will receive a 15% reduction in your room rate. We will de-triple on a space available basis. More Information can be found on our temporary tripling website. We will determine shortly after the priority deposit deadline of May 1 if we need to implement temporary triples and to what extent. 

  When can I select a room assignment?

  New Transfer students select a space between Monday, June 27 at 11am and Thursday, July 7 at 5pm. Selections can only be made between 11am-9:59pm after your selection start date.

  Second Year Living Community Accepted Aplicants can select a space in Lauterbur Hall or outside of Lauterbur Hall at their selection time. If a 2YLC applicant cannot select a space due to lack of availability or is no longer interested in the 2YLC program, they will participate in the standard New Transfer selection time frames listed above.

  Intensive English Center and International Academic Program students will be administratively assigned a space after completing the initial application deadline.

  
  What spaces can I select?

  You can only select a space in continuing student areas where space is available.
  If space is available and you have transfer credits processed by the time of selection that equals 57 or more cumulative earned credits, you will be able to select a space in West Apartments or Chávez and Tubman Halls.
  You will only select a space for yourself in this process.

   

  When do I move into my space?

  New Transfer students will move into their assigned space on August 18 between 9am-4:30pm in order to attend New Student Week of Welcome. Individual specific arrival time, as well as general move in instructions, will be communicated in late July.

  New Transfers who are international students participating in International Oriention should arrive on August 15 between 9am-4:30pm.

  International Academic Program students will move in on August 16 or August 17 between 9am-4:30pm at a designated arrival window. More information will be communicated in late July.

  Intensive English Center students will move in on August 18 between 9am-4:30pm

 

How will I be able to select a roommate?

In the application:

• • You will answer questions about yourself and how you want your living environment.
  • You will be able to search for and communicate and with other students who are applying.

• • If you have a desired individual you want to live with, you need to make sure of the following:
  • You are in the same student population
    • • Undergraduate College (UGC)
      • Honors College
      • Scholars and matching UGC
      • WISE and matching UGC
      • New Transfer
      • New Graduate
  • You will need to coordinate making your room selection at the same time.
    • • For a shared bedroom, you will need to find an open room with two spaces.
        • • One of you will need to select the space and finish the booking process.
          • As soon as the first person finishes booking, the second person can then add the same room to their "cart" and then complete the booking process.
          • Occasionally, someone else may take that second bed space in the time you are trying to complete the second person booking. If this happens, you will have to wait until the next room change or swap time frame to see if a change can be made. You cannot force the other person out of a selected assignment.
      • For different bedrooms in the same suite or apartment, all individiauls can add their own bedroom at the same time in the shopping cart and select at the same time.

 What is Gender Inclusive Housing?

• • Gender Inclusive Housing (GIH) is a housing option in which two or more students share a bedroom, suite, and/or apartment regardless of the students' sex, gender identity or gender expression. In other words, this option allows for students of any gender identity to live together regardless of sex assigned at birth.
  • Choosing to live in Gender Inclusive Housing means that residents will have roommates and/or suitemates of any gender identities.
  • Residents of Gender Inclusive Housing are committed to creating and affirming a bias-free environment for everyone living in this community.
  • If you have an interest in Gender Inclusive Housing, you can sign up for this in the housing portal during published time frames. You will see a tab along the top of your housing portal labeled GIH. 
  • Once that process is live, please review all information prior to submitting it. Once submitted you have signed up to live in this community for the academic year. You will not be able to room change or room swap into gender-based male or female housing.
  • New Fall 2022 Students will be able to sign up and see the GIH tab in the housing portal from May 9 at 11am until May 23 at 5pm. After May 23, sign-up is closed for the 22-23 academic year.
  • New First Students' Gender Inclusive Community Important Notes
    • This community is solely located in Wagner Hall regardless of Undergraduate College or Honors program.
    • Your room selection start day will be June 15 at 11am if you sign up for this community regardless of your program so that all GIH participants have the ability to sign up at the same time.
    • Participants will live in a double room in a traditional corridor style residence hall.

How do I go about cancelling my application and will I be refunded?

If you no longer need on-campus housing, students can submit their cancellation request in the housing portal. Please see related information below in regards to financial liability with cancellation requests:

• • Requests received by July 31 are eligible for $100 of their deposit to be credited to their student account.
  • Requests received after July 31 and before the start of the housing agreement will forfeit their full housing deposit.
  • Requests after the start of the agreement period and prior to moving into housing OR do not show up and do not cancel will be charged a $400 termination fee.

Any resident who cancels their housing agreement loses eligibility for future housing. Choosing to live off campus requires the student to join a waiting list if they are interested in housing for a future semester or year. We cannot predict when or guarantee if students will get on campus housing by joining the waitlist. See full details on our financial liability website.