Fall 2021 New Student Housing Application Information

Is there a housing deposit?

There is a $200 housing deposit that students pay in SOLAR. Students participating in EOP do not need to pay a housing deposit.

• • New first years who deposit by May 1 are guaranteed on campus housing.
  • New graduate students who deposit by May 15 are prioritized for on campus housing.
  • New transfers are not guaranteed on campus housing. Some spaces are held in our continuing student areas to house transfers and additional spaces will be granted based on cancellations of continuing students if space permits.

First year and graduate students can still deposit after the deadline, but will only receive an assignment if space permits. If space does not permit, the $200 will be credited in full. 

If you cancel by July 31, we will credit $100 of your $200 deposit back to your student account. 

IMPORTANT NOTICE: At this time we are no longer accepting deposits for the 2021-2022 Academic Year as we anticipate being at capacitiy for on campus housing. If you have not deposited and are in need of on campus housing, you should submit yourself to the housing waitlist in the housing portal. For information about off campus housing options in the area, visit stonybrook.edu/offcampusliving.

 

What will the application consist of?

• • Agreeing to the Terms of Occupancy, financial liability, and COVID-19 related expectations
  • Meal Plan Information and Meal Plan Selection
  • Questionnaire to help facilitate roommate matching
  • Self Selection of your room space except for Southampton Campus residents, Intensive English Center participants, International Academic Program participants, and new graduates arriving earlier than August 2.

When will I apply?

The application will be accessible in the housing portal starting May 7. Applicants can only submit general application information prior to their designated room selection time frame. Additional details below.

How do I apply?

Housing applications and many other transactions are completed via our Housing Portal. When the application goes live in May, you will need to submit your application on the New Student tab in the housing portal. Visit  https://housing.stonybrook.edu/ . The housing portal makes use of NetID and Password for the university through the CAS SSO Provider blue-button login. 

Setting up Net ID and  Duo Security Two-Step Login

To better protect your personal information and the University, a   NetID   and   Duo  Security two-step login  is required to access all Single Sign-On protected applications. which includes widely used  services such as Email, Zoom and StarRez . If you have not completed the setup of your NetID and   Duo, please do so   prior to  trying to use StarRez.

• • Once you are notified via email your NetID has been issued, start by creating your secure NetID password/passphrase in our password reset tool. Visit  it.stonybrook.edu/services/netid  to learn how. 
  • You will also need to register at least one device with   Duo  two-step login  when you  login with your NetID for the first time  or by following the   Duo  registration email instructions.
  • Be sure to review the Frequently Asked Questions on our   Duo  service page
  • After registering with   Duo, log into and familiarize yourself with the  Stony Brook   Duo  Self Service Portal
  • Ensure that your favorite device (like your cell phone or tablet) is the default device
  • If possible, add a second device, such as a tablet or home phone, should your default device be unavailable.  Logging into the   Duo  Portal to Add or Remove Devices

 

For specific information based on who you are, select the section that applies to you below

• New First-Year Student Information

  Where will I live?

  • New First Year students are placed into Undergraduate Colleges that will determine which of our three first year communities (H, Mendelsohn, and Roosevelt) they will live in. All first years should expect to live in a double occupancy corridor style room.
  • Students participating in WISE or Scholars program are given an Undergraduate College and live in a designated building based on their WISE or Scholars designation AND their Undergraduate College.
  • Honors College participants are housed in Yang Hall.

  
  When can I select a room assignment?

  First Year students select a space after the start selection date based on your Undergraduate College and finish a selection no later than Thursday, July 8 at 5pm:

  • Honors, Scholars, and WISE Program Participants can start selecting a space on Tuesday, June 1 at 11am.
  • Creativity, Technology, and Innovation - Roosevelt Community Residents:
    • • Female Residents - Monday, June 7 11 AM
      • Gender Inclusive and Male Residents - Tuesday, June 8 11am
  • Social Justice, Equity, and Ethics - Mendelsohn Community Residents:
    • • Female Residents - Monday, June 14 11 AM
      • Gender Inclusive and Male Residents - Tuesday, June 15 11am
  • Global Health, Wellness, and Community - H Community Residents:
    • • Female Residents - Monday, June 21 11 AM
      • Gender Inclusive and Male Residents - Tuesday, June 22 11am

  Selections can only be made between 11am-11:59pm after your selection start date.

  These staggered selection times do not impact what is available to you at your start time. The staggered times are used to assist with the amount of users in the portal selecting at a given time.
  
  

  What spaces can I select?

  • You can only select a space in your program designation (UGC, Scholars, Honors, and/or WISE).
    • • Scholars and WISE participants are given a UGC designation which will determine which of the three first year communities they can select a space in.
  • You will only select a space for yourself in this process.

  
  When do I move into my space?

  New first year students will move into their assigned space on August 15, 16, or 17 in order to attend New Student Week of Welcome. Individual specific arrival date and time, as well as general move in instructions, will be communicated in late July.

• New Graduate and Family Agreement Information

  Where will I live?

  New Graduate students are housed primarily in Chapin and Schomburg Apartments.

  When can I select a room assignment?

  New Graduate and Family agreement holders select a space between Monday, June 28 11am and Thursday, July 29 at 5pm. Selections can only be made between 11am-11:59pm after your selection start date.

  What spaces can I select?

  New Graduate Students may select space from among Chapin and Schomburg.
  You will only select a space for yourself in this process.

  When do I move into my space?

  New Graduate students may move in between August 2 - 22 except August 7, 8, 14. Arrivals on weekdays and August 21 and 22 are between 9am-4:30pm. On August 15, hours are 11am-3pm. If you need to arrive earlier based on your program or need, we will collect additional information in the application and you will be administratively placed.

• New Domestic Transfer, International Transfer, Intensive English Center, and International Academic Program Student Information

  Where will I live?

  New Transfer students are housed in continuing undergraduate residence halls where space is available.
  New Transfer students who are starting their second year of college will have the opportunity to apply to the Second Year Living Community - 2YLC in Lauterbur Hall where limited space is reserved for transfers.
  The 2YLC application will be shown to eligible participants in their application and must be completed by June 16 to be considered for early selection.

  When can I select a room assignment?

  New Transfer students select a space between Monday, June 28 11am and Thursday, July 8 at 5pm. Selections can only be made between 11am-11:59pm after your selection start date.

  Second Year Living Community Accepted Applicants will be able to select a space in Lauterbur Hall starting Monday, June 21 11am. If a space is selected in Lauterbur, the selection is final. If a 2YLC applicant cannot select a space due to lack of availability or is no longer interested in the 2YLC program, they will participate in the standard New Transfer selection time frames listed above.

  Intensive English Center and International Academic Program students will be administratively assigned a space after completing the initial application deadline.

  
  What spaces can I select?

  You can only select a space in continuing student areas where space is available.
  If space is available and you have transfer credits processed by the time of selection that equals 57 or more cumulative earned credits, you will be able to select a space in West Apartments or Chávez and Tubman Halls.
  You will only select a space for yourself in this process.

   

  When do I move into my space?

  International Transfer Students will move in on August 15 between 10am-3:30pm.

  New Domestic Transfer students will move into their assigned space on August 19 between 9am-4:30 in order to attend New Student Week of Welcome. Individual specific arrival time, as well as general move in instructions, will be communicated in late July.

  International Academic Program students will move in on August 16 or August 17 between 9am-4:30pm at a designated arrival window. More information will be communicated in late July.

  Intensive English Center students will move in on August 18 between 9am-4:30pm

   

 

What travel regulations do I need to know about if I’m arriving to campus from outside of New York?

As of April 10, 2021, individuals traveling domestically from outside of New York or coming from outside the United States are no longer required to complete a precautionary travel quarantine. This includes students moving into campus housing. Specifically:

• • Asymptomatic travelers entering New York from another country, U.S. state, or territory are no longer required to test or quarantine as of April 10, 2021.
  • Quarantine, consistent with the CDC recommendations, is still recommended for all travelers who are not fully vaccinated or have not recovered from laboratory confirmed COVID-19 during the previous 3 months.
  • Symptomatic travelers must immediately self-isolate and contact the local health department or their healthcare providers to determine if they should seek COVID-19 testing.

This guidance is subject to change and we recommend any out of state and international students check the travel advisory website (NYS Travel Advisory Information) regularly beginning about a month prior to their scheduled arrival on campus.

How will I be able to select a roommate?

In the application:

• • You will answer questions about yourself and how you want your living environment.
  • You will be able to search for and communicate and with other students who are applying.

• • If you have a desired individual you want to live with, you need to make sure of the following:
  • You are in the same student population
    • • Undergraduate College (UGC)
      • Honors College
      • Scholars and matching UGC
      • WISE and matching UGC
      • New Transfer
      • New Graduate
  • You will need to coordinate making your room selection at the same time.
    • • You will need to find an open room with two spaces.
      • One of you will need to select the space and finish the booking process.
      • As soon as the first person finishes booking, the second person can then add the same room to their "cart" and then complete the booking process.
      • Occasionally, someone else may take that second bed space in the time you are trying to complete the second person booking. If this happens, you will have to wait until the next room change or swap time frame to see if a change can be made. You cannot force the other person out of a selected assignment.

  What is Gender Inclusive Housing?

• • Gender Inclusive Housing (GIH) is a housing option in which two or more students share a bedroom, suite, and/or apartment regardless of the students' sex, gender identity or gender expression. In other words, this option allows for students of any gender identity to live together regardless of sex assigned at birth.
  • Choosing to live in Gender Inclusive Housing means that residents will have roommates and/or suitemates of any gender identities.
  • Residents of Gender Inclusive Housing are committed to creating and affirming a bias-free environment for everyone living in this community.
  • If you have an interest in Gender Inclusive Housing, you can sign up for this in the housing portal during published time frames . You will see a tab along the top of your housing portal labeled GIH. 
  • Once that process is live, please review all information prior to submitting it. Once submitted you have signed up to live in this community for the academic year. You will not be able to room change or room swap into gender-based male or female housing.
  • New Fall 2021 Students will be able to sign up and see the GIH tab in the housing portal from May 10 until May 21. After May 21, sign-up is closed for the 21-22 academic year.

How do I go about cancelling my application and will I be refunded?

If you no longer need on-campus housing, students can submit their cancellation request in the housing portal. Please see related information below in regards to financial liability with cancellation requests:

• • Requests received by July 31 are eligible for $100 of their deposit to be credited to their student account.
  • Requests received after July 31 and before the start of the housing agreement will forfeit their full housing deposit.
  • Requests after the start of the agreement period and prior to moving into housing will be billed for their housing agreement at minimum until the first Wednesday of the semester.

Any resident who cancels their housing agreement loses eligibility for future housing. Choosing to live off campus requires the student to join a waiting list if they are interested in housing for a future semester or year. We cannot predict when or guarantee if students will get on campus housing by joining the waitlist. See full details on our financial liability website.