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Optional Inspection Program

What is the Optional Inspection Program?

This program provides a means for University departments to assume responsibility for inspecting their own deliveries, resulting in items being processed more expeditiously. On average, departmentally inspected items will be delivered to the ordering department within 24 hours of their receipt by Central Services. 

Reason for this option?

The volume of incoming shipments at Central Receiving has increased tremendously in recent years. The Research Foundation now accounts for over 70% of all orders received. This option is offered for rapid processing and receipt of goods, so as not to inhibit or endanger important projects.

In addition, while inspections by Central Receiving uncovers many problems, there are instances where until the item is uncrated and tested in depth by the department, a defect would not be able to be detected within a timely manner.

Who may participate?

All campus departments ordering merchandise using State, Research, and SBF funds.

How do I choose this option?

The Requisitioner must indicate "DO NOT INSPECT" when submitting their requested order. A receipt or comment must be created in WolfMart in the "comment section" of the PO based on items received against the packing slip. It is the responsibility of the department to correct and verify receipt of goods within the WolfMart system, before invoice/payment. This must be done each time an item is received. When this is indicated, all procedures pertaining to a "DO NOT INSPECT" order will be followed by Purchasing and Central Receiving departments.

Additional Frequently Asked Questions

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