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Division of Student Affairs
Campus Residences

New Student - Spring Admit 2023
Housing Application Information 

Students who do not complete the process by this deadline will not have on-campus housing.

 January 2, 5pm is the priority deadline
January 19, 5PM - final DEADLINE

This is a one semester commitment, Spring.

 

 

Is there a housing deposit?

Students are required to pay a $200 housing deposit online through their Solar Account. January 2 is the priority deposit and application deadline for Spring 2023 for on-campus housing. Deposits can still be made until January 18 at 5pm and the housing application must be completed by January 19 at 5pm.

If you paid your deposit in Solar today, your housing portal will be updated overnight and you will be able to proceed with the application the next day when the appliction is live. Once you are in Solar, proceed with the following:

New First Year Students: go to Solar > For New Students > Pay Initial Deposits/Fee

New Transfers: go to Solar > For New Students > Pay Initial Deposits/Fee

New Graduate Students: go to Solar > Campus Housing > Graduate/Family Apt. Deposit to pay

For additional details related to deposits and cancellation fees see our Housing Agreement Cancellation, Termination, and Financial Liability Information website.

 

 What will the application consist of?

When will I apply?

The application will be accessible in the housing portal starting September 30. 

How do I apply?

Housing applications and many other transactions are completed via our Housing Portal. When the application goes live, you will need to submit your application on the New Student tab in the housing portal. Visit  https://housing.stonybrook.edu/ . The housing portal makes use of NetID and Password for the university through the STONYBROOK - STUDENT SSO LOGIN button. 

Setting up Net ID and Duo Security Two-Step Login

To log in to the housing portal, you will need to use your NetID. If you have not already set up your NetID or Duo log-in please see the Department of Information Technology (DOIT) websites for instructions on NETID and Duo.

 For specific information based on who you are, select the section that applies to you below.

New First-Year Student Information

Where will I live?

  • New First Year students are placed into Undergraduate Colleges that will determine which of our three first year communities (H, Mendelsohn, and Roosevelt) they will live in. Honors College participants are housed in Yang Hall. Some Spring semester new first years may be placed outside their UGC pending space availability for spring.

When can I select a room assignment?

  • New First Years are placed into First Year areas within the Undergraduate College on a space available basis, so they will be administratively assigned a room.

When do I move into my space?

  • The Spring semester starts on January 23. You will be able to select an arrival date between January 2 and January 22. Your move in time will be between 1pm-4pm on the date that you select. 
  • New international undergraduate students should select an arrival no later than Wednesday, January 18 to attend orientation starting January 19.
  • New domestic undergraduate students should select an arrival no later than Thursday, January 19 to attend orientation Friday January 20.
  • Undergraduate housing is billed by the spring housing term so there is no additional charge or credit to your account based on the arrival date you select. 

New Graduate and Family Agreement Information

Where will I live?

  • New Graduate students are housed primarily in Chapin and Schomburg Apartments.

When can I select a room assignment?

  • New Graduate students arriving earlier than January 17 will be administratively placed into a space that is available.
  • New Graduate students arriving January 17 or later will be able to select their own spaces January 9,10 and 11 between 11am-9:59pm and January 12 between 11am-5pm. Students who complete their application but do not select a space will be administratively placed.  

What spaces can I select?

  • New Graduate Students may select space from among Chapin and Schomburg. There will also be some spaces in West Apartments.
  • You will only select a space for yourself in this process.

When do I move into my space?

  • The Spring semester starts on January 23. You will be able to select an arrival date between January 2 and January 22. Your move in time will be between 1pm-4pm on the date that you select. 
  • Graduate housing is billed monthly and charged based on date of first arrival and no later than the Saturday, January 21 even if the student arrives late.

New Domestic Transfer, International Transfer, Intensive English Center, and International Academic Program Student Information

Where will I live?

  • New Transfer students are housed in continuing undergraduate residence halls where space is available.
  • New Transfer students who are starting their second year of college will have the opportunity to apply to the Second Year Living Community - 2YLC. If accepted into the 2YLC program and assigned to Lauterbur Hall, eligibility will extend only until the end of the spring 2023 semester. The 2YLC application will be shown to eligible participants in their application and must be completed by January 2 to be considered. Limited space will be available in Lauterbur Hall. 

When can I select a room assignment?

  • New Transfer students arriving earlier than January 17 will be administratively placed into a space that is available. 
  • New Transfer students arriving after January 17 will be able to select their own spaces January 9,10 and 11 between 11am-9:59pm and January 12 between 11am-5pm. Students who complete their application but do not select a space will be administratively placed.
  • Intensive English Center and International Academic Program students will be administratively assigned a space after completing the initial application deadline.

What spaces can I select?

  • You can only select a space in continuing student areas where space is available.

When do I move into my space?

  • The Spring semester starts on January 23. You will be able to select an arrival date between January 2 and January 22. Your move in time will be between 1pm-4pm on the date that you select. 
  • New international undergraduate students should select an arrival no later than Wednesday, January 18 to attend orientation starting January 19.
  • New domestic undergraduate students should select an arrival no later than Thursday, January 19 to attend orientation Friday January 20.
  • Undergraduate housing is billed by the spring housing term so there is no additional charge or credit to your account based on the arrival date you select.

How will I be able to select a roommate?

  • Due to limited space availability for Spring 2023 we cannot take roommate requests. For anyone administratively placed, we use questions you answer in the application to work on a potential roommate match within our system. For new transfers and new graduates self-selecting you will be able to see profiles of potential roommates when selecting a space.  

Additional Information

What is Gender Inclusive Housing?

  • Gender Inclusive Housing (GIH) is a housing option in which two or more students share a bedroom, suite, and/or apartment regardless of the students' sex, gender identity or gender expression. In other words, this option allows for students of any gender identity to live together regardless of sex assigned at birth.
  • Choosing to live in Gender Inclusive Housing means that residents will have roommates and/or suitemates of any gender identities.
  • Residents of Gender Inclusive Housing are committed to creating and affirming a bias-free environment for everyone living in this community.
  • If you have an interest in Gender Inclusive Housing, you can sign up for this in the housing portal during published time frames . You will see a tab along the top of your housing portal labeled GIH. 
  • Once that process is live, please review all information prior to submitting it. Once submitted you have signed up to live in this community for the academic year. You will not be able to room change or room swap into gender-based male or female housing.
  • New Spring 2023 students will be able to sign up and see the GIH tab in the housing portal from November 15 until January 2. After January 2 at 5pm, sign-up is closed for the 22-23 academic year.

What if I need to arrive later than planned on my scheduled day of check-in?

If a student is delayed and cannot make it to their 1 - 4 pm check-in on their scheduled arrival date, they should notify their community's Area Office. Check-ins are permitted from 8-9 pm at the Area Office with the RAs on duty.

If I no longer want campus housing, how do I cancel my housing application and will I receive any of my deposit back?

If you no longer need on-campus housing, students can submit their cancellation request in the housing portal. You should see a link on the main page in regards to a cancellation request. Please see related information below in regards to financial liability with cancellation requests:

Cancellation requests must be made prior to moving into your assignment. Once you have moved in you are financially liable for the remainder of your agreement even if you move out. Please see our financial liability website for full details.

Cancellations are subject to the following based on date received:

  • Prior to January 15 and have not checked in, you will forfeit $100 of your deposit or be charged a $100 termination fee if you did not pay a deposit and committed to housing. 
  • January 15 to January 21, you will forfeit $200 of your deposit or be charged a $200 termination fee if you did not pay a deposit and committed housing.
  • Later than January 21 and you have not checked in, you will be charged a $400 termination fee. If you have a deposit on your account, the deposit will go towards that termination fee.

Any resident who cancels their housing agreement loses eligibility for future housing. Choosing to live off campus requires the student to join a waiting list if they are interested in housing for a future semester or year. We cannot predict when or guarantee if students will get on campus housing by joining the waitlist. See full details on our financial liability website.