Policies

On this page you will find a complete list of all University-wide policies. A policy is a directive that states the University’s official position on a particular issue. University-wide policies endure across time and administrations, and connect Stony Brook’s mission and values to individual conduct. University-wide policies:

- - Mandate actions or constraints for members of the Stony Brook community
  - Have broad application throughout the University
  - Support the University’s mission
  - Promote quality and operational efficiency
  - Help manage institutional risks
  - Support equity and integrity in practices across the University

All University-wide policies are issued by University leadership (Issuing Authority) and must be approved by the University President (or designee) in accordance with the process detailed in the Policy on Policies. Issuing Authorities must assign responsibility for implementing and supporting each of its policies.

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Administrative

Title	Issuing Authority	Responsibility
Abandoned Vehicle Policy	Enterprise Risk Management	Mobility & Parking Services
Building Manager Program Policy	Administration & Finance Provost	Administration & Finance Provost's Office
Equipment Inventory Control Policy	Administration & Finance	Administration & Finance
Freedom of Information Law Policy	Administration & Finance	Audit & Management Advisory Services
Library Loan and Access Privileges Policy	Provost	Provost's Office
Policy on Duplication of Material Protected by Copyright	Administration & Finance	Administration & Finance Provost's Office
Policy on Policies	President	Enterprise Risk Management
Public Assembly Policy	President	Enterprise Risk Management
Records Retention and Disposition Policy	Administration & Finance	Audit & Management Advisory Services
Special Service Permits Policy	Enterprise Risk Management	Mobility & Parking Services
State and Local Lobbying Compliance Policy	President’s Office	Government Relations
Student Access to Education Records Policy	Provost	Provost's Office
Submission of Grades Policy	Provost	Provost's Office

Advancement

Title	Issuing Authority	Responsible
Fundraising and Solicitation on Campus Policy	Advancement	Advancement
Sponsorship and Advertising Policy	Advancement	Advancement

Communications & Marketing

Title	Issuing Authority	Responsibility
Use of University Name or Logo Policy	Communications & Marketing	Communications & Marketing
Use of University Seal Policy	Communications & Marketing	Communications & Marketing Provost's Office
Use of University Stationery Policy	Communications & Marketing	Communications & Marketing

Equity & Access

Title	Issuing Authority	Responsibility
Accommodating Pregnant Students Policy	President	Office of Equity & Access
Chosen or Preferred Name Policy	President	Human Resources Provost's Office
Digital Accessibility Policy	President	Office of Equity & Access
Equal Opportunity/Affirmative Action Policy	President	Office of Equity & Access
Notices in University Publications Policy	President	Office of Equity & Access Communications & Marketing
Policy on Relationships	President	Office of Equity & Access
Sexual Misconduct & Reporting Policy	President	Office of Equity & Access

Facilities

Title	Issuing Authority	Responsibility
Alterations to Stony Brook University Facilities Policy	Administration & Finance	Administration & Finance
Posting Information: Posters/Flyers Policy	Administration & Finance	Administration & Finance
Sign Standards and Management Policy	Administration & Finance	Administration & Finance
Use of Campus Facilities Policy	Administration & Finance	Enterprise Risk Management & Procurement Office
Use of Staller Center for the Arts Policy	Provost	Provost's Office

Financial

Title	Issuing Authority	Responsibility
Authorized Signatures for Fiscal Transactions Policy	Administration & Finance	Administration & Finance
Business Relationships & Financial Transactions Policy	Administration & Finance	Administration & Finance
Disbursement of Non-Payroll Checks Policy	Administration & Finance	Administration & Finance
Financial Obligations of Students Policy	Administration & Finance	Administration & Finance
Marketing of Credit Cards to Students Policy	Administration & Finance	Administration & Finance
Payment Eligibility and Standards for Processing of Payment Cards Policy	Administration & Finance	Administration & Finance
Policy on Audits of Campus Financial Activities and Administrative Procedures	President	Audit & Management Advisory Services
State Funded Single/Sole Source Procurement Requests Policy	Administration & Finance	Procurement Office
University Bank Account Policy	Administration & Finance	Administration & Finance
University Purchasing & Contract Administration Policy	Administration & Finance	Procurement Office
University Travel Policy	Administration & Finance	Procurement Office

Health & Safety

Title	Issuing Authority	Responsibility
Animals on Campus Policy	Administration & Finance	Enterprise Risk Management Office of Equity & Access
Disruptive Behavior Policy	Administration & Finance	Human Resources
Domestic Violence and the Workplace Policy	Administration & Finance	Human Resources
Environmental Health and Safety Policy	Enterprise Risk Management	Environmental Health & Safety
Gender-Based Violence and the Workplace Policy	Administration & Finance	Human Resources
Skateboarding, Cycling and Rollerblading Policy	Enterprise Risk Management	Enterprise Risk Management
Tobacco-Free Policy	Enterprise Risk Management	Enterprise Risk Management
Workplace Violence Policy	Administration & Finance	Human Resources

Human Resources

Title	Issuing Authority	Responsibility
Appointments to Professional Positions on an Acting Basis Policy	Administration & Finance	Human Resources
Criminal Background Check Policy	Administration & Finance	Human Resources
Disbursement of State Paychecks/Advices Policy	Administration & Finance	Human Resources
Driver's License Verification Policy	Administration & Finance	Human Resources
Employee Training and Development Policy	Administration & Finance	Human Resources
Family Medical Leave Act (FMLA) Policy	Administration & Finance	Human Resources
Military Leave for Employees Policy	Administration & Finance	Human Resources
Required Notification of Employee Change in Status Policy	Administration & Finance	Human Resources
Right to Express Breast Milk in the Workplace Policy	Administration & Finance	Human Resources
Salary Advances Against Payroll Policy	Administration & Finance	Human Resources
Substance Abuse Policy	Administration & Finance	Human Resources
Tuition Benefits for Employees Policy	Administration & Finance	Human Resources
West Campus/HSC on Call/Recall Policy	Administration & Finance	Human Resources

Information Technology

Title	Issuing Authority	Responsibility
Responsible Use of Information Technology Resources Policy	Information Technology	Information Technology
Policy on Data and Data Access	Educational and Institutional Effectiveness	Data Governance Council

Research

Title	Issuing Authority	Responsibility
Image or Sound Recordings of Laboratory Animals Policy	Office of the Vice President for Research	Office of Research Compliance
Minors Working with Hazardous Materials in Research Laboratories Policy	Enterprise Risk Management	Environmental Health & Safety
Research and Teaching Activities Involving Use of Vertebrate Animals Policy	Office of the Vice President for Research	Office of Research Compliance
Research Data Ownership, Retention and Access Policy	Office of the Vice President for Research	Office of the Vice President for Research
Research Involving Human Subjects Policy	Office of the Vice President for Research	Office of Research Compliance & Institutional Review Board
Research Misconduct Policy	Office of the Vice President for Research	Office of Research Compliance
Responsible Conduct of Research and Scholarship Policy	Provost & Office of the Vice President for Research	Office of Research Compliance
Tours of the Division of Laboratory Animal Resources (DLAR) Policy	Provost	DLAR
Use of Controlled Substances in Research and Instructional Activities Policy	Office of the Vice President for Research	Office of Research Compliance

Risk Management & Security

Title	Issuing Authority	Responsibility
Alcohol Policy	Enterprise Risk Management	Enterprise Risk Management
Child Protection Policy	Enterprise Risk Management	Enterprise Risk Management
Cyber Incident Response Policy	Enterprise Risk Management	Information Security Program Council
Disclosure of External Interests & Commitments Policy	President	Office of the Vice President for Research & Enterprise Risk Management
Export Control Policy	President	Office of the Vice President for Research
Guests/Visitors Policy	Enterprise Risk Management	Enterprise Risk Management
Guns and Weapons Policy	Enterprise Risk Management	Enterprise Risk Management
HIPAA Information, Security and Privacy Policy	Enterprise Risk Management	Enterprise Risk Management
Identity Theft Prevention & Red Flags Policy	Administration & Finance	Administration & Finance
Information Security Program Administration Policy	President	Enterprise Risk Management & Information Security Program Council
Physical and Electronic Access Control Policy	Enterprise Risk Management	Enterprise Risk Management
Sensitive Information Classification Policy	Enterprise Risk Management	Information Security Program Council & Data Governance Council
Suspected Fraud or Irregular Activities Policy	President	Audit & Management Advisory Services
Temporary Visitor Restriction Policy	Enterprise Risk Management	Enterprise Risk Management