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University Policy Manual
Policies HomeUniversity Policies

Policies

On this page you will find a complete list of all University-wide policies. A policy is a directive that states the University’s official position on a particular issue. University-wide policies endure across time and administrations, and connect Stony Brook’s mission and values to individual conduct. University-wide policies: 

      • Mandate actions or constraints for members of the Stony Brook community 
      • Have broad application throughout the University
      • Support the University’s mission 
      • Promote quality and operational efficiency 
      • Help manage institutional risks
      • Support equity and integrity in practices across the University

All University-wide policies are issued by University leadership (Issuing Authority) and must be approved by the University President (or designee) in accordance with the process detailed in the Policy on Policies. Issuing Authorities must assign responsibility for implementing and supporting each of its policies.

Administrative

Title Issuing Authority Responsibility
Abandoned Vehicle Policy Enterprise Risk Management Mobility & Parking Services
Building Manager Program Policy Finance & Administration
Provost		 Finance & Administration
Provost's Office
Equipment Inventory Control Policy Finance & Administration Finance & Administration
Freedom of Information Law Policy Finance & Administration Audit & Management Advisory Services
Library Loan and Access Privileges Policy Provost Provost's Office
Policy on Duplication of Material Protected by Copyright Finance & Administration Finance & Administration
Provost's Office
Policy on Policies President Enterprise Risk Management
Public Assembly Policy President Enterprise Risk Management
Records Retention and Disposition Policy Finance & Administration Audit & Management Advisory Services
Special Service Permits Policy Enterprise Risk Management Mobility & Parking Services
State and Local Lobbying Compliance Policy President’s Office Government Relations
Student Access to Education Records Policy Provost Provost's Office
Submission of Grades Policy Provost Provost's Office

Advancement

Title Issuing Authority Responsible
Fundraising and Solicitation on Campus Policy Advancement Advancement
Sponsorship and Advertising Policy Advancement Advancement

Communications & Marketing

Title Issuing Authority Responsibility
Use of University Name or Logo Policy Communications & Marketing Communications & Marketing
Use of University Seal Policy Communications & Marketing Communications & Marketing
Provost's Office
Use of University Stationery Policy Communications & Marketing Communications & Marketing

Equity & Access

Title Issuing Authority Responsibility
Accommodating Pregnant Students Policy President Office of Equity & Access
Chosen or Preferred Name & Pronoun Policy President Human Resources
Provost's Office
Digital Accessibility Policy President Office of Equity & Access
Equal Opportunity/Affirmative Action Policy President Office of Equity & Access
Notices in University Publications Policy President Office of Equity & Access
Communications & Marketing
Policy on Relationships President Office of Equity & Access
Sexual Misconduct & Reporting Policy President Office of Equity & Access

Facilities

Title Issuing Authority Responsibility
Alterations to Stony Brook University Facilities Policy Finance & Administration Finance & Administration
Posting Information: Posters/Flyers Policy Finance & Administration Finance & Administration
Sign Standards and Management Policy Finance & Administration Finance & Administration
Use of Campus Facilities Policy Finance & Administration Enterprise Risk Management &
Procurement Office
Use of Staller Center for the Arts Policy Provost Provost's Office

 

Financial

Title Issuing Authority Responsibility
Authorized Signatures for Fiscal Transactions Policy Finance & Administration Finance & Administration
Business Relationships & Financial Transactions Policy Finance & Administration Finance & Administration
Disbursement of Non-Payroll Checks Policy Finance & Administration Finance & Administration
Financial Obligations of Students Policy Finance & Administration Finance & Administration
Marketing of Credit Cards to Students Policy Finance & Administration Finance & Administration
Payment Eligibility and Standards for Processing of Payment Cards Policy Finance & Administration Finance & Administration
Policy on Audits of Campus Financial Activities and Administrative Procedures President Audit & Management Advisory Services
State Funded Single/Sole Source Procurement Requests Policy Finance & Administration Procurement Office
University Bank Account Policy Finance & Administration Finance & Administration
University Procurement of Goods & Services Policy Finance & Administration Procurement Office
University Travel Policy Finance & Administration Procurement Office

Health & Safety

Title Issuing Authority Responsibility
Animals on Campus Policy Finance & Administration Enterprise Risk Management
Office of Equity & Access
Disruptive Behavior Policy Finance & Administration Human Resources
Domestic Violence and the Workplace Policy Finance & Administration Human Resources
Environmental Health and Safety Policy Enterprise Risk Management Environmental Health & Safety
Gender-Based Violence and the Workplace Policy Finance & Administration Human Resources
Skateboarding, Cycling and Rollerblading Policy Enterprise Risk Management Enterprise Risk Management
Tobacco-Free Policy Enterprise Risk Management Enterprise Risk Management
Workplace Violence Policy Finance & Administration Human Resources

Human Resources

Title Issuing Authority Responsibility
Appointments to Professional Positions on an Acting Basis Policy Finance & Administration Human Resources
Criminal Background Check Policy Finance & Administration Human Resources
Disbursement of State Paychecks/Advices Policy Finance & Administration Human Resources
Driver's License Verification Policy Finance & Administration Human Resources
Employee Training and Development Policy Finance & Administration Human Resources
Family Medical Leave Act (FMLA) Policy Finance & Administration Human Resources
Military Leave for Employees Policy Finance & Administration Human Resources
Required Notification of Employee Change in Status Policy Finance & Administration Human Resources
Right to Express Breast Milk in the Workplace Policy Finance & Administration Human Resources
Salary Advances Against Payroll Policy Finance & Administration Human Resources
Substance Abuse Policy Finance & Administration Human Resources
Tuition Benefits for Employees Policy Finance & Administration Human Resources
West Campus/HSC on Call/Recall Policy Finance & Administration Human Resources

Information Technology

Title Issuing Authority Responsibility
Responsible Use of Information Technology Resources Policy Information Technology Information Technology
Policy on Data and Data Access  Educational and Institutional Effectiveness Data Governance Council

Research

Title Issuing Authority Responsibility
Image or Sound Recordings of Laboratory Animals Policy Office of the Vice President for Research Office of Research Compliance
Minors Working with Hazardous Materials in Research Laboratories Policy Enterprise Risk Management Environmental Health & Safety
Radioactive Drug Research Policy Office of the Vice President for Research Office of Research Compliance
Research and Teaching Activities Involving Use of Vertebrate Animals Policy Office of the Vice President for Research Office of Research Compliance
Research Data Ownership, Retention and Access Policy Office of the Vice President for Research Office of the Vice President for Research
Research Involving Human Subjects Policy Office of the Vice President for Research Office of Research Compliance & Institutional Review Board
Research Misconduct Policy Office of the Vice President for Research Office of Research Compliance
Responsible Conduct of Research and Scholarship  Policy Provost & Office of the Vice President for Research Office of Research Compliance
Stem Cell Research Policy  Office of the Vice President for Research Office of Research Compliance
Tours of the Division of Laboratory Animal Resources (DLAR) Policy Provost DLAR
Use of Controlled Substances in Research and Instructional Activities Policy Office of the Vice President for Research Office of Research Compliance

 

Risk Management & Security

Title Issuing Authority Responsibility
Alcohol Policy Enterprise Risk Management Enterprise Risk Management
Child Protection Policy Enterprise Risk Management Enterprise Risk Management
Cyber Incident Response Policy Enterprise Risk Management Information Security Program Council
Disclosure of External Interests & Commitments Policy President Office of the Vice President for Research &
Enterprise Risk Management
Export Control Policy President Office of the Vice President for Research
Guests/Visitors Policy Enterprise Risk Management Enterprise Risk Management
Guns and Weapons Policy Enterprise Risk Management Enterprise Risk Management
HIPAA  Information, Security and Privacy Policy Enterprise Risk Management Enterprise Risk Management
Identity Theft Prevention & Red Flags Policy Finance & Administration Finance & Administration
Information Security Program Administration Policy President Enterprise Risk Management &
Information Security Program Council
Physical and Electronic Access Control Policy Enterprise Risk Management Enterprise Risk Management
Sensitive Information Classification Policy Enterprise Risk Management Information Security Program Council & Data Governance Council 
Suspected Fraud or Irregular Activities Policy President Audit & Management Advisory Services
Temporary Visitor Restriction Policy Enterprise Risk Management Enterprise Risk Management

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