Policies
On this page you will find a complete list of all University-wide policies. A policy is a directive that states the University’s official position on a particular issue. University-wide policies endure across time and administrations, and connect Stony Brook’s mission and values to individual conduct. University-wide policies:
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- Mandate actions or constraints for members of the Stony Brook community
- Have broad application throughout the University
- Support the University’s mission
- Promote quality and operational efficiency
- Help manage institutional risks
- Support equity and integrity in practices across the University
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All University-wide policies are issued by University leadership (Issuing Authority) and must be approved by the University President (or designee) in accordance with the process detailed in the Policy on Policies. Issuing Authorities must assign responsibility for implementing and supporting each of its policies.
Administrative
Title | Issuing Authority | Responsibility |
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Abandoned Vehicle Policy | Enterprise Risk Management | Mobility & Parking Services |
Building Manager Program Policy | Administration & Finance Provost |
Administration & Finance Provost's Office |
Equipment Inventory Control Policy | Administration & Finance | Administration & Finance |
Freedom of Information Law Policy | Administration & Finance | Audit & Management Advisory Services |
Library Loan and Access Privileges Policy | Provost | Provost's Office |
Policy on Duplication of Material Protected by Copyright | Administration & Finance | Administration & Finance Provost's Office |
Policy on Policies | President | Enterprise Risk Management |
Public Assembly Policy | President | Enterprise Risk Management |
Records Retention and Disposition Policy | Administration & Finance | Audit & Management Advisory Services |
Special Service Permits Policy | Enterprise Risk Management | Mobility & Parking Services |
State and Local Lobbying Compliance Policy | President’s Office | Government Relations |
Student Access to Education Records Policy | Provost | Provost's Office |
Submission of Grades Policy | Provost | Provost's Office |
Advancement
Title | Issuing Authority | Responsible |
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Fundraising and Solicitation on Campus Policy | Advancement | Advancement |
Sponsorship and Advertising Policy | Advancement | Advancement |
Communications & Marketing
Title | Issuing Authority | Responsibility |
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Use of University Name or Logo Policy | Communications & Marketing | Communications & Marketing |
Use of University Seal Policy | Communications & Marketing | Communications & Marketing Provost's Office |
Use of University Stationery Policy | Communications & Marketing | Communications & Marketing |
Equity & Access
Title | Issuing Authority | Responsibility |
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Accommodating Pregnant Students Policy | President | Office of Equity & Access |
Chosen or Preferred Name Policy | President | Human Resources Provost's Office |
Digital Accessibility Policy | President | Office of Equity & Access |
Equal Opportunity/Affirmative Action Policy | President | Office of Equity & Access |
Notices in University Publications Policy | President | Office of Equity & Access Communications & Marketing |
Policy on Relationships | President | Office of Equity & Access |
Sexual Misconduct & Reporting Policy | President | Office of Equity & Access |
Facilities
Title | Issuing Authority | Responsibility |
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Alterations to Stony Brook University Facilities Policy | Administration & Finance | Administration & Finance |
Posting Information: Posters/Flyers Policy | Administration & Finance | Administration & Finance |
Sign Standards and Management Policy | Administration & Finance | Administration & Finance |
Use of Campus Facilities Policy | Administration & Finance | Enterprise Risk Management & Procurement Office |
Use of Staller Center for the Arts Policy | Provost | Provost's Office |
Financial
Title | Issuing Authority | Responsibility |
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Authorized Signatures for Fiscal Transactions Policy | Administration & Finance | Administration & Finance |
Business Relationships & Financial Transactions Policy | Administration & Finance | Administration & Finance |
Disbursement of Non-Payroll Checks Policy | Administration & Finance | Administration & Finance |
Financial Obligations of Students Policy | Administration & Finance | Administration & Finance |
Marketing of Credit Cards to Students Policy | Administration & Finance | Administration & Finance |
Payment Eligibility and Standards for Processing of Payment Cards Policy | Administration & Finance | Administration & Finance |
Policy on Audits of Campus Financial Activities and Administrative Procedures | President | Audit & Management Advisory Services |
State Funded Single/Sole Source Procurement Requests Policy | Administration & Finance | Procurement Office |
University Bank Account Policy | Administration & Finance | Administration & Finance |
University Purchasing & Contract Administration Policy | Administration & Finance | Procurement Office |
University Travel Policy | Administration & Finance | Procurement Office |
Health & Safety
Title | Issuing Authority | Responsibility |
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Animals on Campus Policy | Administration & Finance | Enterprise Risk Management Office of Equity & Access |
Disruptive Behavior Policy | Administration & Finance | Human Resources |
Domestic Violence and the Workplace Policy | Administration & Finance | Human Resources |
Environmental Health and Safety Policy | Enterprise Risk Management | Environmental Health & Safety |
Gender-Based Violence and the Workplace Policy | Administration & Finance | Human Resources |
Skateboarding, Cycling and Rollerblading Policy | Enterprise Risk Management | Enterprise Risk Management |
Tobacco-Free Policy | Enterprise Risk Management | Enterprise Risk Management |
Workplace Violence Policy | Administration & Finance | Human Resources |
Human Resources
Title | Issuing Authority | Responsibility |
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Appointments to Professional Positions on an Acting Basis Policy | Administration & Finance | Human Resources |
Criminal Background Check Policy | Administration & Finance | Human Resources |
Disbursement of State Paychecks/Advices Policy | Administration & Finance | Human Resources |
Driver's License Verification Policy | Administration & Finance | Human Resources |
Employee Training and Development Policy | Administration & Finance | Human Resources |
Family Medical Leave Act (FMLA) Policy | Administration & Finance | Human Resources |
Military Leave for Employees Policy | Administration & Finance | Human Resources |
Required Notification of Employee Change in Status Policy | Administration & Finance | Human Resources |
Right to Express Breast Milk in the Workplace Policy | Administration & Finance | Human Resources |
Salary Advances Against Payroll Policy | Administration & Finance | Human Resources |
Substance Abuse Policy | Administration & Finance | Human Resources |
Tuition Benefits for Employees Policy | Administration & Finance | Human Resources |
West Campus/HSC on Call/Recall Policy | Administration & Finance | Human Resources |
Information Technology
Title | Issuing Authority | Responsibility |
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Responsible Use of Information Technology Resources Policy | Information Technology | Information Technology |
Policy on Data and Data Access | Educational and Institutional Effectiveness | Data Governance Council |
Research
Title | Issuing Authority | Responsibility |
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Image or Sound Recordings of Laboratory Animals Policy | Office of the Vice President for Research | Office of Research Compliance |
Minors Working with Hazardous Materials in Research Laboratories Policy | Enterprise Risk Management | Environmental Health & Safety |
Research and Teaching Activities Involving Use of Vertebrate Animals Policy | Office of the Vice President for Research | Office of Research Compliance |
Research Data Ownership, Retention and Access Policy | Office of the Vice President for Research | Office of the Vice President for Research |
Research Involving Human Subjects Policy | Office of the Vice President for Research | Office of Research Compliance & Institutional Review Board |
Research Misconduct Policy | Office of the Vice President for Research | Office of Research Compliance |
Responsible Conduct of Research and Scholarship Policy | Provost & Office of the Vice President for Research | Office of Research Compliance |
Tours of the Division of Laboratory Animal Resources (DLAR) Policy | Provost | DLAR |
Use of Controlled Substances in Research and Instructional Activities Policy | Office of the Vice President for Research | Office of Research Compliance |
Risk Management & Security
Title | Issuing Authority | Responsibility |
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Alcohol Policy | Enterprise Risk Management | Enterprise Risk Management |
Child Protection Policy | Enterprise Risk Management | Enterprise Risk Management |
Cyber Incident Response Policy | Enterprise Risk Management | Information Security Program Council |
Disclosure of External Interests & Commitments Policy | President | Office of the Vice President for Research & Enterprise Risk Management |
Export Control Policy | President | Office of the Vice President for Research |
Guests/Visitors Policy | Enterprise Risk Management | Enterprise Risk Management |
Guns and Weapons Policy | Enterprise Risk Management | Enterprise Risk Management |
HIPAA Information, Security and Privacy Policy | Enterprise Risk Management | Enterprise Risk Management |
Identity Theft Prevention & Red Flags Policy | Administration & Finance | Administration & Finance |
Information Security Program Administration Policy | President | Enterprise Risk Management & Information Security Program Council |
Physical and Electronic Access Control Policy | Enterprise Risk Management | Enterprise Risk Management |
Sensitive Information Classification Policy | Enterprise Risk Management | Information Security Program Council & Data Governance Council |
Suspected Fraud or Irregular Activities Policy | President | Audit & Management Advisory Services |
Temporary Visitor Restriction Policy | Enterprise Risk Management | Enterprise Risk Management |