Fundraising and Solicitation on Campus Policy

Policy Statement/Background:

None

Policy:

All fundraising activity for the University’s benefit, including the University Medical Center, Long Island State Veterans Home, and Stony Brook Southampton is the responsibility of the staff of Stony Brook University Advancement, and all charitable gifts are accepted and managed by the Stony Brook Foundation for the University’s benefit.

• University Advancement personnel undergo extensive training and follow established protocols and policies with respect to fundraising activities, including but not limited to, the appropriate use of the University’s alumni/donor database and adherence to applicable legal, ethical, and privacy standards of practice.
• Only fundraising or solicitation of funds that results in a benefit to the University is permitted, unless specifically authorized by the President or designee. Requests for exceptions, though rarely granted, should first be directed to the Vice President for Advancement.
• Any and all fundraising activities and/or events must be consistent with the mission, goals and mandates of the University. Raffles and other games of chance are not permitted and are not sanctioned by the Stony Brook Foundation.
• All fundraising activities, except student fundraising events with projected revenues of less than $1,000, must be reported to and coordinated through the Office of the Vice President for Advancement. In this way, conflict is avoided among fundraising programs while donor solicitation is facilitated and relationships with potential major donors are fostered.
• Solicitation and fundraising to support student activities and projects may not be undertaken on campus without written authorization from the Office of the Vice President for Student Affairs.

Use of Campus Mail for Solicitation

The campus mail services may be used for University-approved solicitation or fundraising. Use of campus mail services for unapproved solicitation is specifically prohibited. The University does not honor requests from individuals or organizations outside the University community for mailing lists of faculty, staff, students or alumni.

Reserving Building Space or Equipment

If the use of equipment or building space is required for a pre-approved fundraising activity, the fundraising group or individual must complete and submit a Facilities Use Request form which is available in the Office of the Director of Student Union Activities.

Definitions:

None

Contact:

Additional information about this policy is available here:

University Advancement
330 Administration Building
Stony Brook, NY 11794
(631) 632-6300

Office of the Vice President for Student Affairs
222 Student Activities Center
Stony Brook, NY 11794
(631) 632-6700

Student Engagement & Activities
Stony Brook Union, Suite 205
Stony Brook, NY 11794
(631) 632-9392
https://www.stonybrook.edu/commcms/studentaffairs/sac/index.php

Relevant Standards, Codes, Rules, Regulations, Statutes and Policies:

None