Alterations to Stony Brook University Facilities Policy

Policy Category	Issuing Authority	Responsibility	Publication Date	Next Review Date
Facilities	Finance & Administration	Finance & Administration	11/15/2025	11/15/2028

Policy Statement/Background:

Design and construction activities at SUNY facilities are governed by various New York State laws and regulations. Legal responsibility for SUNY facility construction, repair, and renovation lie with:

State University Construction Fund (SUCF)
State University of New York (SUNY)
Dormitory Authority of the State of New York (DASNY)

Only SUCF, SUNY, and DASNY are authorized to enter into design and construction contracts for University property. No other entity—regardless of funding source—may initiate such agreements.

The Office of Campus Planning, Design and Construction (CPDC) coordinates work across all Stony Brook campuses, including:

West Campus
East Campus (Health Sciences Tower, Basic Science Tower)
South Campus
Research & Development Park
Southampton and Manhattan Campuses
Calverton Incubator
Stony Brook Selden office complex
Residential buildings

For Stony Brook University Hospital and off-campus medical sites, coordination is managed by the Stony Brook Medicine Facilities and Support Services (SBMFSS) office.

Policy:

All facility alterations and improvement projects must be coordinated through CPDC or SBMFSS to ensure compliance with:

Health and safety regulations
NYS Building Codes
SUNY standards
SUCF design and construction directives

Departments must submit a Project Request Form online via the Building Manager. For medical facilities, follow SBMFSS Procedure A106.

Approved projects may proceed using:

SUNY procurement processes;
University employees; or the
Special Funds Estimate method.

Scope of Work Requiring Coordination:

Projects requiring formal requests include, but are not limited to:

Installation/removal of flooring, carpeting, wall coverings, fireproofing
Modifications to doors, locks, keypads, and access hardware
Penetration or alteration of ceilings and corridors
Reconfiguration of space (e.g., moving walls, doors, ceilings)
Installation of fixed equipment tied to building systems (e.g., lab equipment, fume hoods)
Work on building utilities (e.g., electrical, plumbing, HVAC, fire alarms, security systems, telecommunication equipment)
Site improvements (e.g., sidewalks, roadways, pavement)
Changes to built-in features (e.g., doors, windows, shelving, signage)
Furniture or equipment changes affecting egress, fire safety, or access to outlets
All interior and exterior signage, including ADA, traffic, and wayfinding signs

Compliance:

All employees, departments, colleges, and schools must comply with this policy. Unauthorized alterations—whether performed by staff, volunteers, or contractors—will be halted by CPDC. The initiating party will be responsible for:

Costs to bring work into compliance
Potential administrative action under applicable collective bargaining agreements

Definitions:

None

Contact:

Additional information about this policy is available here:

Campus Planning, Design and Construction
Suite 160, Building #17
Stony Brook, New York 11794
(631) 632-6440

Stony Brook Medicine Facilities and Support Services
L-1, 140 Health Sciences Center
Stony Brook, NY 11794
(631) 444-3722

Campus Residences (Residential Operations)
Mendelsohn Quad Office
100 Circle Road
Stony Brook, NY 11794
(631) 632-6750