Chosen or Preferred Name & Pronoun Policy
| Policy Category | Issuing Authority | Responsibility | Publication Date | Next Review Date |
|---|---|---|---|---|
| Equity & Access | President | Office of Diversity, Inclusion & Intercultural Initiatives Human Resources Provost’s Office |
08/02/2023 | 08/02/2026 |
Policy Statement/Background:
Stony Brook University recognizes that members of our community may wish to use a chosen or preferred name that is different from their legal name. For some students and employees, being addressed by a chosen or preferred name and/or a chosen or preferred pronoun is an important part of their identity and expression. In an effort to respect and support individuals who wish to be referred to by a name other than their legal name and/or a chosen or preferred pronoun, the University acknowledges that a chosen or preferred name will be used where possible, and that individuals may use a chosen or preferred pronoun.
Policy:
It is the policy of the University to provide all members of our community with the
opportunity to use a chosen or preferred name that is different from their legal name,
where possible. In some instances, the University is obliged to use a person's legal
name and cannot use a chosen or preferred name. Such instances include, but are not
limited to: employment and payroll records, health insurance records, billing records,
financial aid documents, reimbursements, travel and purchasing authorizations, official
transcripts, etc.
The University reserves the right to remove a chosen or preferred name if it is used
inappropriately, including but not limited to: for the purpose of misrepresentation,
to be disruptive, or to attempt to avoid a legal obligation.
It is the policy of the University that individuals who wish to identify and use a
chosen or preferred pronoun may do so wherever possible.
Definitions:
None
Contact:
Additional information about this policy is available here:
Office of Diversity, Inclusion & Intercultural Initiatives
310 Administration Building
Stony Brook, NY 11794
(631) 632-6975
cdo@stonybrook.edu
Human Resource Services:
West Campus, Health Sciences, and School of Medicine
390 Administration Building
Stony Brook, NY 11794
(631) 632-6161
Stony Brook University Hospital
31 Research Way, Suite 200
East Setauket, NY 11733
(631) 444-4700
Long Island State Veterans Home
100 Patriots Road
Stony Brook NY 11790
(631) 444-8617
Office of the Registrar
Stony Brook Union, Suite 206
Stony Brook, NY 11794
(631) 632-6175
