Sign Standards and Management Policy

Policy Category	Issuing Authority	Responsibility	Publication Date	Next Review Date
Facilities	Finance & Administration	Finance & Administration	11/14/2025	11/14/2028

Policy Statement/Background:

None

Policy:

The Division of Facilities & Services coordinates the design, installation, and maintenance of all campuses: interior and exterior building signs, wayfinding, ADA and traffic signage to assure uniformity of design and compliance with New York State traffic regulations, as well as University regulations.

Permanent Signs and Notices

The Division of Facilities & Services is responsible for the procurement, creation, installation and maintenance of all permanent interior and exterior signs, signposts, directional signage, as well as temporary directional signs for designated campus events.

Campus Planning, Design, and Construction (CPDC) develops and maintains graphic standards for permanent exterior and interior signs as part of the signage approval process. CPDC will review and receive acceptance by the Marketing Communications (MARCOM) Office for all signage lettering font, size, colors and appearance.

The placement of regulatory signs (traffic, parking, etc.) requires written approval by the Assistant Vice President for Campus Security and Chief of Police (for traffic/safety related signs) and/or Executive Director for Mobility and Parking Services (for parking related signs). Written approval from the Division of Facilities & Services must be obtained for traffic signs and notices that differ in style and language from the New York State Department of Transportation Manual on Uniform Traffic Control Devices.

Temporary Signs and Notices

The Division of Facilities & Services provides staff support for the installation of temporary signs for official University purposes including directional signs for campus events. A fee will be charged for the installation and removal of temporary signs. The Division is responsible for the removal of all unauthorized temporary signs.

Signs for campus events may not be installed or posted on access roads to the University, including Nicolls Road. These signs may not be posted at major entries and interfere with or be affixed to existing signs. Departments, organizations or individuals who attach unauthorized notices to existing signs will be required to reimburse the campus for restoration of the signs.

Temporary signs may not be affixed in any manner to exterior signs, building surfaces or walkways unless approved by the Division of Facilities & Services. Temporary signs may not be affixed to interior surfaces without prior approval of the Building Manager. Departments, organizations or individuals placing temporary notices without approval will be required to pay all costs associated with their removal.

All Univesity Campus Signage Requests

Departments, colleges and schools should submit a Signage R equest F orm to CPDC to initiate a signage request. All signage requests should be submitted online by the Building Manager. Questions regarding a project request or the process may be directed to the CPDC Office.

University Hospital: Interior Signs

Requests for design and installation of interior signs at the University Hospital are reviewed and approved by the Hospital administration and executed by the Office of General Services.

Definitions: