Authorized Signatures for Fiscal Transactions Policy
| Policy Category | Issuing Authority | Responsibility | Publication Date | Next Review Date |
|---|---|---|---|---|
| Financial | Finance & Administration | Finance & Administration | 10/28/2025 | 10/28/2028 |
Policy Statement & Background:
None
Policy:
- A record of Authorized Signatory must be on file for any account that is going to attempt to process financial transactions.
- Only the Account Director and their associated delegates are authorized to request financial transactions.
- Fiscal offices requiring a record of authorized signature unique to the fiscal transaction
are:
- Office of the Controller
- Procurement
- Payroll
- Although delegates have authority to sign off on fiscal transactions, the Account Director retains final responsibility for all transactions on the account. Additions and deletions in the signing authority of individuals on the account require the completion and submission of an updated form.
Accounting Transactions
- Materials and Services Requisitions
- Journal Transfer
- Cash Payment Voucher
Procurement Transactions
- Purchase Requisitions
- Change Order Requests
- Standard/Special Charge Voucher, Independent Contractor Payment Requests
Payroll Appointments
- Only those signatures on file will be accepted on new hire/change forms, indicating fiscal approval for payroll expenditure.
Definitions:
None
Contact:
Additional information about this policy is available here:
Office of the Controller
460 Administration Building
Stony Brook, NY 11794
(631) 632-6040
Procurement Office
Research and Development Park, Building 17
Stony Brook, NY 11794-6000
(631) 632-6010
Human Resource Services
West Campus, Health Sciences, and School of Medicine
390 Administration Building
Stony Brook, NY 11794
(631) 632-6161