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P626: COVID-19 PANDEMIC HEALTH & SAFETY POLICY

Issued by:
President's Office
Approved:
August 2020
Updated:
June 2021

Policy Statement

The purpose of this University policy is to inform our community of our expectations and key health and safety measures, which have been established to help minimize the risk of transmitting COVID-19.

Policy

The University will strive to protect our community during the COVID-19 pandemic and will provide tools to help educate and support established best practices (for instance: distribute facial coverings, post signs, follow cleaning protocols, etc.). Consistent with our SUNY-Approved Stony Brook COVID-19 Recovery Plan, all members of the University community and all visitors/vendors to campus, must follow these safety measures:

  • Training: all employees will complete mandatory training before returning to on-site employment.
  • Daily Health Self-Screening: If you do not feel well or want to monitor for any symptoms before you leave your residence hall/apartment/home, complete the Campus Clear health screening app. Do not come to campus or classes if you do not feel well.
    • Employees: Fully vaccinated individuals will no longer be required to self-screen before coming to their campus worksite. However, you will be asked to complete the daily CampusClear health screening app if you do not feel well or want to monitor for any symptoms before you leave to work on campus. Please do not come to campus if you don't feel well, and contact the Health Information Line (HIL) at (631) 632-5000, Option #1 with any COVID-related concerns or positive test results. Unvaccinated/unknown vaccination status individuals will be required to continue to complete CampusClear daily self-screening for all days they work onsite.
    • Students: individuals who answer questions to the screen indicating a cause for concern or learn of a positive COVID-19 test result must stay home or in their residence. Students are prompted to contact Student Health Services and must follow their guidelines. Students should also follow instructions from their course syllabus.
  • Testing: requirements are as follows:
    • All Students: are required to obtain a negative COVID test (PCR or antigen) taken within seven days before coming to Stony Brook for the fall semester.
    • All unvaccinated residential students: are required to participate in free, on-campus COVID PCR testing two times per week during the fall semester. The testing location is the Alan S. deVries Center (former GLS/HDV Center).
    • All unvaccinated commuter students: are required to participate in free, on-campus COVID PCR testing once a week during the fall semester. The testing location is the SAC Ballroom B.
    • All vaccinated students: are required to participate in free, on-campus COVID PCR surveillance testing at a reduced frequency as compared to previous semesters. Multiple rounds of scheduled surveillance testing will take place at regular intervals to which students will be randomly assigned and notified via their SBU email and/or text message to (on average once a month) present for testing along with instructions for next steps.
    • Employees: Fully vaccinated employees (including auxiliary workers and vendors with a regular on-campus presence) may opt out from mandatory weekly testing upon submitting documentation showing completion of a full vaccination series. Individuals who submit proof of being fully vaccinated will only be required to test approximately once a month. This COVID PCR surveillance testing will take place regularly, and individuals will be randomly assigned and notified. Mandatory weekly surveillance testing will continue to be required for any person who has a physical presence on campus and who has not been fully vaccinated or who has not shown proof of vaccination.
  • Travel & Quarantine: in accordance with the New York State guidelines below, the following is in effect:
    • Asymptomatic travelers entering New York from another country, U.S. state, or territory are no longer required to test or quarantine as of April 10, 2021. Quarantine, consistent with the CDC recommendations, is still recommended for all travelers who are not fully vaccinated or have not recovered from laboratory confirmed COVID-19 during the previous 3 months.
    • Symptomatic travelers must immediately self-isolate and contact the local health department or their healthcare providers to determine if they should seek COVID-19 testing.
    • All travelers must complete the Traveler Health Form unless the traveler had left New York for less than 24 hours or is coming to New York from a contiguous state. Contiguous states to New York are Pennsylvania, New Jersey, Connecticut, Massachusetts and Vermont.
    • Irrespective of quarantine, all travelers must:
      • Monitor symptoms daily from day of arrival in New York through day 14;
      • Continue strict adherence to all recommended non-pharmaceutical interventions, including hand hygiene and the use of face coverings, through Day 14 (even if fully vaccinated); and
      • Must immediately self-isolate if any symptoms develop and contact the local public health authority or their healthcare provider to report this change in clinical status and determine if they should seek testing.
    • International Travelers:
      • CDC and NYS recommend delaying international travel until the traveler is fully vaccinated.
      • International travelers must comply with CDC requirements, which currently include proof of negative test or recent COVID recovery in order to board airplanes headed to the US. Travelers must complete the NYS Department of Health Traveler Health Form.
      • Currently CDC does not require quarantine, work furlough, or testing requirements for asymptomatic international travelers. New York follows that recommendation with the following exceptions:
        • Fully vaccinated individuals who have not recovered from COVID-19 in the past 3 months are recommended to get tested 3-5 days after arrival in New York from international travel.
        • All unvaccinated international travelers who have not recovered from COVID-19 in the past 3 months are recommended to get tested 3-5 days after arrival in New York, consider non-mandated self-quarantine (7 days if tested on day 3-5, otherwise 10 days), and avoid contact with people at higher risk for severe disease for 14 days, regardless of test result.

      These guidelines are effective as of April 10 and are subject to change by NYS.

  • Facial Coverings:
    • Fully vaccinated individuals: do not need to wear masks, indoors or out.
    • Individuals who are unvaccinated and/or whose vaccination status is unknown:
      • Need to wear masks, in accordance with CDC guidelines.
      • May remove their mask indoors while physically distanced, seated and/or eating/drinking, or while working at their workstation.
      • May remove their mask outdoors unless they are in a gathering or crowded event where they are unable to maintain six feet of physical distancing.
    • Whether fully vaccinated or not: individuals will continue to be required to wear masks in patient-facing areas, per CDC guidelines. Masks are required at Student Health Services (SHS) and the COVID testing centers for faculty, staff and students on West Campus.
    • Limited exemptions for individuals who are unvaccinated and/or whose vaccination status is unknown are as follows:
      • Medical Reasons - employees who are unable to wear facial coverings due to a medical or other health condition should consult with the Office of Equity and Access (OEA). Students should contact the Student Accessibility Support Center (SASC).
      • Individual Space - facial coverings can only be removed when alone in a cubicle, office, or other designated areas when following social distancing (includes residence hall rooms/apartments).
  • Social Distancing:
    • Fully vaccinated individuals: do not need to be physically distanced, indoors or out.
    • Individuals who are unvaccinated and/or whose vaccination status is unknown: need to continue to maintain six feet of distance, in accordance with federal (CDC) guidelines.
  • Basic Infection Prevention Measures: Preventing the spread of COVID-19 is everyone's responsibility - remember to:
    • Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing.
    • Use a hand sanitizer that contains at least 60% alcohol if soap and water are not available.
    • Cover coughs and sneezes.
    • Avoid touching your eyes, nose and mouth.
    • Clean and disinfect frequently touched surfaces in your own workspaces daily. This includes tables, desks, phones, keyboards, etc.
    • Avoid use of other people's phones, desks, offices, tools and equipment, when possible.
    • Stay home if you are sick.

Given the ever-evolving nature of this pandemic, the required measures above are subject to change. The University will also take any other measures determined to be necessary to help protect the health and safety of our community. Such determinations will be made in accordance with the latest science and guidance to protect public health, as well as federal, state, and local laws/regulations. The University will monitor COVID-19 pandemic developments closely and revise this policy as necessary. This policy will phase out once measures are no longer necessary according to health officials.

Scope

This policy applies to all individuals affiliated with and/or present on the West Campus, Research & Development Park, and Stony Brook Southampton. Affiliates of and individuals at Stony Brook University Hospital, the HSC, and the Long Island State Veterans Home are to follow the guidance distributed by those locations.

Definitions

Essential Workers: for travel and quarantine purposes, is defined as: (1) any individual employed by an entity included on the Empire State Development (ESD) Essential Business list (see guidance); or (2) any individual who meets the COVID-19 testing criteria, pursuant to their status as either an individual who is employed as a health care worker, first responder, or in any position within a nursing home, long-term care facility, or other congregate care setting, or an individual who is employed as an essential employee who directly interacts with the public while working, pursuant to DOH Protocol for COVID-19 Testing, issued May 31, 2020; or (3) any other worker deemed such by the NYS Commissioner of Health.

Facial Covering (mask): means a cloth/fabric material of multiple layers that snugly covers a person's nose and mouth. Other masks, such as surgical-style masks, are also acceptable facial coverings. Face shields or other coverings that do not fit snugly against the face do not meet the definition of a facial covering for the purposes of this policy.

Fully Vaccinated: is defined as being 2 or more weeks after the final dose (e.g., first for Janssen/Johnson & Johnson, second for Pfizer and Moderna) of the vaccine approved by the FDA or authorized by the FDA for emergency use. Vaccines that are not authorized by the U.S. Federal Drug Administration (FDA) for emergency use or approved by the FDA do not satisfy this definition.

Recently Recovered: is defined as 1) recovered from laboratory-confirmed COVID-19 by meeting the criteria for discontinuation of isolation, 2) within the 3-month period between date of arrival in New York and either the initial onset of symptoms related to the laboratory confirmed COVID-19 infection or, if asymptomatic during the illness, the date of the laboratory confirmed test, and 3) asymptomatic after travel or new exposure.

Social Distancing: also called "physical distancing", means keeping a safe space between yourself and other people. To practice social or physical distancing, stay at least 6 feet (about 2 arms' length) from other people in both indoor and outdoor spaces.

Compliance

All students, faculty, and staff are expected to comply with measures described in this policy. Failure to comply will result in appropriate administrative action. Visitors/vendors are also expected to comply with this policy.

Inquiries

For information related to this policy, please visit the Stronger Together Website.

Relevant Standards, Codes, Rules, Regulations, Statutes, and Policies


Created by Application Support for Administration
University Policy Manual @ Stony Brook University