Sample Non-Salaried Appointment Letter

Departments should use this template when inviting a visitor to a non-salaried appointment at Stony Brook University.

Instructions

Before issuing the appointment letter:

• Replace all placeholder text with the appropriate information.
• Include the Terms and Conditions for Non-Salaried Appointments with the appointment letter.
• Obtain the visitor's signature acknowledging acceptance of both the appointment and the Terms and Conditions.
• Retain a signed copy of the appointment letter and Terms and Conditions in the department's records.

Sample Appointment Letter

[Date]

[Visitor Name]
[Address]

Dear [Visitor Name]:

I am pleased to confirm your appointment as [Title] in the Department of [Department Name] at Stony Brook University.

This is a temporary, non-salaried appointment that is subject to all applicable University policies and procedures, including the Terms and Conditions attached to this letter.

Your appointment will become effective on [Start Date]. Although a non-salaried appointment may be terminated at any time, it is expected to continue through [End Date].

During your appointment, your responsibilities will include:

• [Describe responsibilities]

Your appointment will be supervised by [Supervisor Name].

As a [Title], you will have access to:

• Stony Brook University library resources
• The opportunity to audit courses related to your area of research (without academic credit or an official transcript)
• Guidance and mentorship from Stony Brook faculty

If you wish to accept this appointment, please sign and date the acknowledgment below and return a signed copy of this letter along with the completed demographic form.

We are delighted at the prospect of welcoming you to the [College/School] at Stony Brook University.

Sincerely,

[Dean's Name]
Dean, [College/School]

Acceptance

I accept the appointment and the attached Terms and Conditions.

Signature: _________________________________________________

Date: ______________________________________________________

Important: Include the Terms and Conditions for Non-Salaried Appointments with this appointment letter when providing it to the visitor.