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Pre-Arrival Information for Incoming Students

Welcome and congratulations on your acceptance to Stony Brook University!  Please refer to the steps below for information on preparing for your arrival to Stony Brook.  Here you'll find instructions on requesting a Form I-20/DS-2019, applying for your student visa, securing housing, and more!

 

STEP 1: REQUEST STONY BROOK UNIVERSITY FORM I-20 / DS-2019

Complete all required forms within the SBU Issued Form I-20/DS-2019 request in accessVIS  - uploading your supplemental immigration and financial documentation to ensure timely review of your request.  

  1. Click the "Limited Services" link on the accessVIS homepage.
  2. If you have not yet received an email from VIS with your Limited Access Pin#, you may request to have your pin# emailed.  Request Pin
  3. Once you receive your Limited Access Pin, log into Limited Services to begin the SBU Issued Form I-20/DS-2019 request.

Login to AccessVIS

IMPORTANT:  Visa & Immigration Services will not review requests for immigration documents until your admission is cleared by the appropriate admitting office (Undergraduate Admissions, the Graduate School, SPD, HSC, IAP).

 

STEP 2: CHECK I-20 / DS-2019 FOR ACCURACY

Upon receipt of your Form I-20 or DS-2019, review it carefully to confirm the biographical information matches your passport exactly. Your given, middle and surname must appear exactly as they do in your passport. Your date of birth should be in month/day/year format, and all other information must be correct.

If there are any mistakes, please contact our office immediately by e-mail: vis@stonybrook.edu. In the subject line, write "I-20 Correction" and include your full name and Stony Brook ID#. Within the body of the email, indicate the incorrect information (i.e. name spelling, date of birth, etc.).

 

STEP 3: SECURING HOUSING

Undergraduate Students:  To secure your on-campus housing, complete your New Student Preferences form in  SOLAR to tell us your preferences for campus housing, meal plans, and more. All new students are required to submit their New Student Preferences online.

Graduate Students: To apply for on-campus housing, follow the instructions within your Admission Packet provided by your Graduate Department. For questions or concerns regarding off-campus living, housing/apartment listings, and other related matters, visit our Off-Campus Living website:  stonybrook.edu/offcampusliving

Visiting & Exchange Students:  On campus housing is arranged for all exchange and visiting students. No application or deposit is required. Your room assignment will be posted in SOLAR and emailed to you one week prior to your arrival at SBU. For information about housing, contact mariam.isack@stonybrook.edu

 

STEP 4: PAY THE SEVIS I-901 FEE

After you receive your SBU issued I-20/DS-2019, you are required to pay the mandatory, one-time SEVIS I-901 Fee online.  Print a copy of your SEVIS fee payment receipt and have it with you when applying for your F-1/J-1 Visa at a U.S. Embassy/Consulate and when entering the U.S.

Pay SEVIS I-901 Fee 

 

STEP 5: APPLY FOR AN F-1 OR J-1 VISA

If you are outside the U.S. and do not have a valid F-1 / J-1 Visa, follow the steps below to apply for your student visa at a U.S. Embassy/Consulate in your home country:

  1. Pay the SEVIS fee at www.fmjfee.com
  2. Schedule an appointment with a U.S. Embassy/Consulate - www.usembassy.gov
  3. Take your SBU I-20 / DS-2019, letter of admission, valid passport, SEVIS fee receipt, MRV (visa application) fee receipt, passport style photos (if applicable), and financial documents to your visa interview appointment.

Note:  Canadian citizens are exempt from Step 3, but must present their valid passport, SBU I-20 / DS-2019, SEVIS fee payment receipt at the port of entry to the U.S., and will hold F-1 status in the U.S. during their degree program at Stony Brook University.

For more information about the visa application process, please visit www.travel.state.gov

 

STEP 6: HEALTH REQUIREMENTS

International Student Health Insurance is mandatory for all international students. Your account will automatically be billed upon course registration. For more information, click here .

All students need to submit proof of MMR immunization and complete the meningitis response form by July 1st for Fall Enrollment and at least 3 weeks prior to Spring enrollment and/or orientation.

  1. Immunization Form / Meningitis Response : This form is to be completed and signed by your physician. If you are not yet 18 years old, your parent or guardian must fill out the Under 18 Consent for Emergency/Medical Treatment section.
  2. Health Form : (Health History and Physical) before the first day of classes.

Copies of the immunization form or immunization history may be digitally uploaded to the Student Health Patient Portal .

Click here
for a tutorial on submitting your immunization forms online.

Make photocopies of these forms and bring them with you to orientation as well.
For more information on your International Student Health Insurance, click here.

 

STEP 7: ARRIVING TO THE UNITED STATES

You may enter the U.S. with your F-1 / J-1 Visa and SBU I-20 / DS-2019 up to 30 days prior to, but no later than the program start date indicated on your Stony Brook issued I-20/DS-2019.

Note: Students transferring from another U.S. school (item 3 on SBU I-20 states “Transfer pending from…”) are not subject to the 30 day arrival limitation and may re-enter the U.S. at any time with a valid F-1 Visa and SBU I-20.

  Stony Brook University is not responsible for students' transportation to campus. Click here for a list of transportation options available to new and continuing students.

 

STEP 8: VISA & IMMIGRATION SERVICES ORIENTATION & CHECK-IN

International Student Orientation is for all incoming international students in F-1 or J-1 status, including freshman, graduate, professional, transfer, and exchange students. This orientation is designed to help you learn about and understand important immigration regulations and procedures required of F-1 and J-1 students and to assist you in adjusting to Stony Brook University.

The Immigration Intake is a federally mandated process that requires every international student to report to Visa and Immigration Services (VIS) and have their immigration documents reviewed. The Immigration Intake eform should be completed in accessVIS as soon as possible upon arrival to the United States.

The immigration intake and check-in process is completed electronically through accessVIS.