A BRIEF GUIDE FOR NEW EMPLOYEES

Welcome to Stony Brook!

Congratulations on your new role and on joining the #1 Public University in New York —U.S. News & World Report Best Colleges, 2023. We’ve designed this guide to help answer some of the more common questions new employees have during their first few days. If you have any additional questions, please don’t hesitate to reach out to us at hrs_info@stonybrook.edu or visit our New Employee Welcome page.

To-Do List

As you prepare for your first day, this New Employee To-Do-List ensures that you have everything you need to successfully commence your employment including links to all of the time-sensitive Total Rewards & Employee Benefits Paperwork and Workplace Compliance Trainings you will need to complete in a timely manner.

COVID-19 INFO

MASKS

While masking is not required on West Campus (except at the Student Health and Counseling Center), the CDC’s mask guidelines state that individuals may “wear a mask based on your personal preference, informed by your personal level of risk.”

SBM will continue to require surgical masks (tie or ear loop) for ALL healthcare workers while actively engaged in direct, face-to-face patient care at each of our four hospitals, as well as our two cancer centers (Stony Brook Cancer Center and the Phillips Family Cancer Center).

Wearing masks is encouraged, but not required, for healthcare workers and staff in all other areas of SBM, including our various ambulatory sites.
Masks will continue to be mandatory for healthcare workers and staff in all operating rooms and procedural areas throughout SBM.
Patients, visitors and nonclinical staff within all areas of our health system will be encouraged but not required to wear masks.

The Long Island State Veterans Home will continue to require that all employees, volunteers, students and visitors wear a surgical mask when in a resident or registrant care area.

HEALTH INFORMATION LINE (HIL)

Please do not come to campus if you don't feel well, and contact the Health Information Line (HIL) at (631) 632-5000, Option #1 with any COVID-related concerns or positive test results.

CDC Guidelines

For CDC guidance on COVID-19, visit How to Protect Yourself & Others.

CAMPUS CREDENTIALS & SYSTEM ACCESS

Employee ID
Also known as your Stony Brook ID or SOLAR ID, the Employee ID is your 9-digit unique identifier used for our system of records. If you do not remember it, you can perform a lookup using this tool. It can also be found on your Stony Brook ID Card.

NetID
Every active employee is assigned a NetID, which is used to access various computing resources. For help logging in for the first time, visit Password Reset Tool. Your NetID is made up of only letters — it is a combination of your first and last name.

DUO
Duo Security 2-Step Login is used to protect your account. One time set-up; added security every time you log into our internal systems. Register your 1st device with Duo from the NetID Single Sign On (SSO) page. Duo Setup

NetID vs. SOLAR ID
Your NetID is different from your SOLAR ID. Your NetID is made up of only letters — it is a combination of your first and last name. Your SOLAR ID is made up of only numbers, no letters.

SOLAR
SOLAR is the primary administrative system used by faculty and staff to update personal information, view vacation/sick accruals, print class rosters, submit grades and more. Your SOLAR ID is made up of only numbers, no letters. For help logging in for the first time, visit SOLAR.

Google Mail
Google Mail is the preferred email system at Stony Brook University for students, faculty and staff on West Campus, Southampton, New York City and select departments on the Health Sciences campus. For more information, visit Google Mail.

Office Phone
If you are provided a direct phone line, you’ll need to submit an IT Service Portal ticket to set up the Voice-over-Internet Protocol (VoIP) phone. You will be asked to provide your NetID and office phone extension to support your application. For more information, visit VoIP.

WolfieNet
For information on how to access WolfieNet-Secure — Stony Brook University’s recommended wireless network available to all faculty, students and staff — visit WolfieNet.

PAYROLL

State Employees

Paycheck
State Employees are paid on a biweekly, two-week-lag payroll. Payday is every other Wednesday — see Payroll Calendar. To view your paycheck, go to NYS Payroll Online.

Direct Deposit
As a new state employee, you must fill out the State Direct Deposit form, even if you are requesting to be exempt from using direct deposit. Return the form to state_payroll@stonybrook.edu.

Research Fonudation (RF) Employees

Paycheck
RF Employees* are paid on a biweekly, paid-to-date payroll. Payday is every other Friday — see Payroll Calendar. To view your paycheck, go to RF Employee Self-Service.
*Hourly RF Employees and overtime payments are paid on a lag.

Direct Deposit
Go to RF Employee Direct Deposit for instructions on how to sign up for Direct Deposit.

PARKING

Parking Permit
If you park anywhere on campus — even metered or garage parking — your vehicle must be registered and display a valid parking permit, which allows you to park in Faculty/Staff surface lots. For more information, including how to apply for a permit, visit Parking Permits.

Metered Parking
Visit Where to Park to find out which surface lots are metered.

Garage Parking
You may also be eligible to purchase a monthly pass to park in one of our three multitiered parking garages. For more information, go to Parking Garages.

TRANSPORTATION

Campus Bus and SBU Shuttle
For information on the campus bus schedule and the SBU Shuttle, visit Transportation.

Connecting Transportation
For information on additional connecting transportation services, such as the Suffolk County Transit Bus or the Long Island Rail Road, visit Connecting Transportation.

WHERE TO EAT?

On-Campus
To view the wide variety of dining locations, convenience stores and retail restaurants available on all campuses, visit Campus Dining.

Off-Campus
To view the wide variety of off-campus dining locations that provide Wolfie Wallet discounts, visit Wolfie Wallet Locations.

CAMPUS CARD

Employee Campus Card
To obtain an Employee Campus Card, contact the Campus Card Office at CampusCard@stonybrook.edu.

Library Access
Libraries (including the Melville Library and HSC Library) will accept your Employee Campus Card as your patron identification.

Additional Features
For more information on the additional features available on the Employee Campus Card, such as Wolfie Wallet or the Meal Plan, visit Campus Card.

CONNECTING WITH THE CAMPUS

Brookology
Brookology is the Stony Brook University social interaction platform. Through Brookology, you can connect with members of Stony Brook University, the Hospital, Long Island State Veterans Home and Southampton Campus community for fun, social and engaging activities.

Banking and ATMs
For more information on Island Federal Credit Union (IFCU) campus banking services, as well as ATMs on campus, visit Campus Banking.

Campus Maps
Stony Brook University is situated on a 1,039-acre site (see campus maps) on the North Shore of Long Island in southeastern New York. We are approximately 60 miles east of New York City. Visit Campus Maps.

Child Care Services
The Center serves University, Health Sciences and Hospital students, faculty and staff as well as nonaffiliated community families. Affiliated families pay tuition according to a sliding scale based on gross family income. For more information, visit Child Care Services.

Employee Assistance Program (EAP)
The Employee Assistance Program at Stony Brook University is a confidential assessment, referral and consultation service available at no cost to faculty, staff, graduate student employees, retirees and their dependents. For more information, visit EAP.

SB Alert
Stay informed on developing situations: Sign up for SB Alert, a comprehensive emergency notification system used to make members of the campus community aware of major emergencies, immediate threats or impending situations that can pose harm to individuals, disrupt classes or impact facilities, activities or other operations. To sign up, visit SB Alert.

SB Guardian
SB Guardian is frequently referred to as a “personal blue light phone” in your pocket. With this feature, users can program the Guardian phone number into a designated speed dial, allowing a one-touch call that will automatically notify University Police. To sign up, visit SB Guardian.

Healthier U
Healthier U is Stony Brook University’s exciting wellness initiative for employees. It’s a program designed to address your total well-being — mind, body and spirit. Navigate their Healthier U website to see the many health and wellness opportunities we have here on campus.

EXPLORING THE COMMUNITY

Beyond the Brook
Beyond the Brook is the “what to do, where to go outside of SBU” website. Stony Brook is located at the geographic midpoint of Long Island. The campus lies about 60 miles east of New York City and 60 miles west of Montauk Point. It is only a short distance to the beaches of Fire Island and the historic monuments and museums of New York City.

HUMAN RESOURCES

For help with any employment or payroll questions, visit Contact Us. To find out more about the total rewards we offer, visit Why Work Here?

We are here to help you — please don’t hesitate to contact us at hrs_info@stonybrook.edu.