VI. Incident Reporting and Investigation
- All incidents, including potential incidents, of workplace violence (WPV) should be
reported within 24 hours or as soon as possible following the occurrence.
- A Workplace Violence Incident Report Form must be completed by the victim or the victim's supervisor if the victim is unavailable
for all incidents.
- The supervisor is to ensure that the employee completes other reports, such as a worker's
compensation claim if applicable.
- The completed Workplace Violence Incident Report Formshould be sent to by the employee or supervisor to Human Resource Services for all
incidents occurring on West Campus, Health Science Center, SB Manhattan, and SB Southampton;
and the respective Human Resource Services office for all incidents occurring at the
University Hospital and the Veteran's Home.
- Human Resource Services shall coordinate review of incidents with the Incident Review
- Where there is a reasonable basis to believe that an employee involved with a workplace
incident may be the subject of disciplinary action, a copy of the Incident Report
will be provided to Labor Relations.
- After review, the incident report may be provided to the Workplace Violence Prevention Team, which is charged with evaluating incidents referred to them and if appropriate,
make recommendations to prevent future similar occurrences.
Accurate records of all workplace violence incidents will be maintained by Human Resource
Services and the University Police Department. All incident report forms will be kept
in accordance with State record retention guidelines.
Reports of injuries shall be maintained in accordance with applicable laws and regulations,
including New York State Department of Labor and Federal OSHA laws and regulations.
VIII. Workplace Violence Prevention Team
A Workplace Violence Prevention Team, which includes representatives from the Environmental
Health and Safety Department, University Police, Human Resource Services, Labor Relations,
and employee Unions, is established for the following purposes:
- Establish and implement the Workplace Violence Prevention Program;
- Identify factors present in the workplace that might place employees at risk of workplace
violence, and make recommendations for improved safety if appropriate;
- Follow hierarchy of control measures by eliminating or reducing any hazard first through
substitution or design, then by administrative controls, or then by personal protective
equipment, as applicable.
- Review incidents of workplace violence to identify areas of concern;
- Review the Workplace Violence Prevention Program annually and update if appropriate
IX. Risk Evaluation and Assessment
⇒The University has identified the following occupations on the Campus as potentially
high risk for workplace violence:
- Working in areas that are open to the public;
- Working late night or early morning hours;
- Handling the exchange of money with the public;
- Working alone or in small groups;
- Uncontrolled access to the workplace; and
- Areas of previous security problems
⇒The Workplace Violence Prevention Team will annually review previous incidents of
violence and conduct assessments within specific units/departments.
⇒Existing records, including survey results, will be reviewed and analyzed to identify
patterns and factors that may indicate the causes and severity of workplace assaults
and homicides that may place employees at risk.
⇒Records may include but are not limited to the following:
- Employee Injury Reports
- Workplace Violence Incident Report
- University Police Reports
- Domestic Violence Reports
- Grievance Actions
⇒The Workplace Violence Prevention Team shall evaluate work locations of employees
to determine the presence of hazards which could place employees at risk of occupational
assaults and institute hazard control measures when indicated.