State Classified Leave Donation Program

The intent of the Leave Donation Program is to provide a means to assist employees who, because of a long term personal illness, have exhausted their leave benefits and would otherwise be subject to a severe loss of income during a continuing absence from work. The Leave Donation Program enables employees to donate Vacation leave credits to co-workers in order to keep them in pay status during a period of personal illness.

Employees who wish to participate as Recipients in the Leave Donation Program:

  • Contact Human Resource Services and submit a "Leave Donation Program Employee Recipient Application".
  • Be absent due to a non-occupational, personal illness or disability for which they have submitted (and continue to submit as requested) medical documentation satisfactory to management.
  • Be expected to be absent for at least two bi-weekly pay periods following exhaustion of all leave accruals.
  • Must not have had any disciplinary actions, or unsatisfactory performance evaluations within their last three years of State employment.
  • Be employed in the same agency as the donor or be a family member of an eligible donor employed in another agency.
  • There is no maximum number of days which a recipient may accept, provided that donated credits cannot be used to extend employment beyond the point it would otherwise end by operation of law, rule or regulation. Similarly, there is no maximum number of donors from whom the recipient may accept donations.

Employees who which to participate as Donors in the Leave Donation Program:

  • Must have a minimum vacation balance of at least ten days after making the donation.
  • Must be employed in the same agency as the recipient, or be a family member of an eligible recipient employed in a different agency.
  • Donations must be made in full day (7.5 or 8 hours) units, regardless of the work schedule or FTE of the donor or the recipient.
  • May not donate vacation leave that would otherwise be forfeited.

Note: Unused donations will be returned to the donors, with one exception, donations made from family members across agency lines will not be returned.


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