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E-Track
The HRS E-Track system allows employees to check the status on enrollment in programs such as the Sick Leave Exchange Program.
You need a Lotus Notes account to access this system. When prompted, the username is your email ID (i.e. jsmith@notes.cc.sunysb.edu would be jsmith), and the password is your Lotus Notes password. If you are having trouble accessing this system, please see the troubleshooting section below.
Programs currently trackable on E-Track:
- Sick Leave and Exchange Program
- Research Foundation Handbook Acknowledgement
Click here to log-in to E-Track
Troubleshooting Guide
- If you do not have a Lotus Notes account:
- Click here to apply for an account. Wait up to three business days for your application to process.
- If you already have a Lotus Notes account:
- Some early users of Lotus Notes may need to set/reset their Internet password. Follow these instructions to set/reset the Internet password:
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- Start Lotus Notes and click on the "Favorite Bookmarks" on your Bookmark Toolbar (The icon is a yellow folder with an orange star on it).
- Open "SUNYSB's Address Book".
- On the left pane, make sure "People" is highlighted. If it isn't, click on it once to highlight it.
- On the right pane, locate your name on the list.
- Once you select your name, click on the button labeled "Edit Person".
- The last item under the "Basics" tab, is "Internet Password". Click on the "Enter Password" button. You will be prompted to enter your password. The password is case-sensitive. After you have finished typing in your password, click on the "OK" button.
- Click on the button labeled "Save and Close". This completes your Internet password setup.
- Wait at least one hour for this change to take effect.
- If you experience trouble following these instructions, you can contact Client Support at (631) 632-9800 and request additional assistance. Let them know you "need help setting your Lotus Notes Internet password".
- If you tried all of the above and still cannot access E-Track:
- Please email Application Support for Administration and give a detailed description of the problem you are experiencing including any error messages or prompts. Please make sure your subject line of the email includes "HRS E-Track".
