Graduate Assistant (GA) / Teaching Assistant (TA)

System Access

Coordinators of Graduate Assistant (GA) and Teaching Assistant (TA) positions can get started in the DocuSign system by going to DocuSign Resources. Questions? Email hrs_state_appointments@stonybrook.edu.

DocuSign Resources

Appoint a Position

For assistance hiring a Graduate Assistant (GA) or Teaching Assistant (TA) graduate student position, visit Graduate Student Employment Guidelines. Questions? Email hrs_state_appointments@stonybrook.edu.

Graduate Employment Guidelines

Approving GA/TA time

For instructions on how to approve Graduate Assistant (GA) and Teaching Assistant (TA) time reports in SOLAR, visit Approve GA/TA Time in SOLAR. Questions? Email hrs_timeatt@stonybrook.edu.

Research Project Assistant (RPA)

System Access

Coordinators of Research Project Assistant (RPA) positions can get started in the DocuSign system by going to DocuSign Resources. Questions? Email rf_appointments@stonybrook.edu.

DocuSign Resources

Appoint a Position

For assistance hiring a Research Project Assistant (RPA) graduate student position, visit Graduate Student Employment Guidelines. Questions? Email rf_appointments@stonybrook.edu.

Graduate Employment Guidelines

Approving RPA time

Every month, RF Payroll distributes to the department a roster of RPAs who received a check in the previous month. Each Research Project Assistant (RPA) listed needs to sign the roster. Once completed, send the roster back to rf_payroll@stonybrook.edu.

If a student was appointed retroactively and is therefore absent from the department’s roster, they must complete the individual roster form (PDF) for that month. Questions? Email rf_payroll@stonybrook.edu.

Student Assistant (SA) / Federal Work Study (FWS)

System Access

Coordinators of SA/FWS positions can request access to the Student Employment System and take the required online training module by completing the Online Form. For system instructions, use Hiring Students in SOLAR below. Questions? Email state_payroll@stonybrook.edu.

Request System Access

Appoint a Position

The Career Center supports the recruitment of Student Assistants (SA) and students with Federal Work-Study funding (FWS), as well as onboarding, training and professional development opportunities. For assistance, visit the Career Center Student Employment page.

Career Center Student Employment

Hiring Students in SOLAR

Approving SA/FWS time

For instructions on how to approve an SA/FWS student’s time in SOLAR, visit Approving Students Time in SOLAR. Questions? Email state_payroll@stonybrook.edu.

Research Aide (RA) / Senior Research Aide (Sr. RA)

System Access

To inquire about the LOTS system, email rf_payroll@stonybrook.edu.

Email RF Payroll

Appoint a Position

To appoint an RA or Senior RA, submit the forms listed below to rf_appointments@stonybrook.edu. For summer appointments, the student must be registered full time for the upcoming fall semester. RF Payroll will confirm full-time fall status in PeopleSoft. Questions? Email rf_payroll@stonybrook.edu.

Email RF Appointments

Required appointment forms

• Appointment Form [HAFRM003] (PDF available)
• Employment Eligibility Verification (I-9)
• E-Verify Request Letter [HRSF0130] (PDF and Word available)

Approving RA/Senior RA time

The Hourly Attendance Report (SBU) [HAFRM037] must be signed/approved and submitted to rf_payroll@stonybrook.edu.

• Confirm that end dates are pay period dates using the hourly payroll calendar.
• All hours must be filled out completely.
• The timesheet must be signed by both the employee and the supervisor.

Questions? Email rf_payroll@stonybrook.edu.

Coordinator support

State Appointments

GA / TA

• Email: hrs_state_appointments@stonybrook.edu

RF Appointments

RPA / RA / Senior RA

• Email: rf_appointments@stonybrook.edu

GA/TA time approval: hrs_timeatt@stonybrook.edu
SA/FWS system and payroll questions: state_payroll@stonybrook.edu
RF payroll, rosters and LOTS: rf_payroll@stonybrook.edu

Additional HR resources