Usage Fees

Student Centers Usage and Resource Fees (2020-2021)

Student Centers is pleased to offer discounted rates to governmental agencies and non-profit organizations. Please contact the Scheduling and Business Office for assistance in determining appropriate rates for your event.

Usage Fee Memorandum (2021-Current)

Internal departments (such as academic departments and administrative offices) pay no usage fees but rather are billed prorated fees for any resources requested. These amounts help defray the cost of wear and tear for items such as LCD projectors and table skirting.
External organizations (off-campus, non-affiliated companies) pay usage fees to host events on-campus. These fees are based on 8-hour increments and are inclusive of all standard room set-up, custodial, and A/V needs.
Internal Departments sponsoring External events (majority of the participants/attendees being external) pay a reduced usage fee to host the event on campus. These fees are based on 8-hour increments and are inclusive of all standard room set-up, custodial and A/V needs.

Student Centers Facility Usage Fees
Student Centers Resource Fees

Student Centers Usage Fees Effective August, 1, 2021 - Current (Pricing based on 8-hour increments)
Facility	External Organization	Internally Sponsored External Event Non Profit Organization Government Agency	Internal-External Extended Usage (Applicable set up costs apply)	SBU Internal Department	Student Group
SAC Auditorium	$1800.00	$1080.00	$112.50/hour	No Charge for Facility	No charge for programs. Cancellations inside 1 week are responsible for all applicable staff, AV and set-up charges.
Union Auditorium	$1600.00	$960.00	112.50/hour
Ballroom A	$1900.00	$1140.00	$100/hour
Ballroom B	$1300.00	$780.00	$75/hour	No Charge for Facility	No charge for programs. Cancellations inside 1 week are responsible for all applicable staff, AV and set-up charges.
Union Ballroom	$1800.00	$1080.00	$100/hour	No Charge for Facility	No charge for programs. Cancellations inside 1 week are responsible for all applicable staff, AV and set-up charges.
Literature/ Vendor Table	$90.00	$90.00	$10.63/hour	$90.00	No Charge
SAC Lobby	$1400.00	$840.00	$100/hour	No Charge for Facility	No charge for programs. Cancellations inside 1 week are responsible for all applicable staff, AV and set-up charges.
Union Lobby	$1400.00	$800.00	N/A
Meeting Rooms	$250.00	$150.00	$23.24/hour
Pantry	$75.00	$75.00	$6.25/hour
Plaza	$1250.00	$750.00	$75/hour
Sculpture Garden	$600.00	$360.00	$37.50/hour
Union Patio	$900.00	$540.00	$75/hour
Why Lobby	$150.00	$100.00	$12.50/hour

Student Centers Resource Fees Effective August, 1, 2021 - Current (Pricing based on 8-hour increments)
RESOURCE	SBU Internal Department	External Organization Non Profit Organization Government Agency Internally Sponsored External Event	Student Group
EVENT STAFFING
Catering	$35.00	Included in usage fee	No Charge
A/V Tech	$18.50/hour	Included in usage fee	No Charge
SAC Extended Hours Staff	$200.00/hour		$200.00/hour $18.00/hour for Grad.
Grounds Staff	$32.00/hr (1 custodian), $64.00/hr (2 custodians), $96.00/hr (3 custodians)
Student Staffing	$18.00/hour	Included in usage fee	$18.00/hour
ROOM SETUP
SAC AUD Set-up	$96.00	Included in usage fee	No Charge
SAC Ballroom A Setup	$96.00
SAC Ballroom B Setup	$72.00
SAC/SBU Lobby Setup	$48.00
SAC/SBU Meeting Room Setup	$48.00
SAC/SBU Outdoor Setup	$72.00
AUDIO-VISUAL
LCD Projector	$20.00	Included in usage fee	No Charge
Laptop	$80.00
Multimedia Kit	$100
SAC Ethernet Jack	$10.00
SAC Phone Jack	$186.00 = $93 on + $93 off
Sound System	$40.00	Included in usage fee	No Charge
TV/VCR/DVD	$10.00	Included in usage fee	No Charge
OTHER

Administrative Fee (applicable to cash, check or credit card payments)	17.64% of invoice	Included in usage fees	17.64% of invoice
SAC Pipe & Drape	$15.00/section	Included in usage fees	No Charge
SAC Skirting	$5.00/section	Included in usage Fees	No Charge
SAC Helium Tank Usage	$60.00
SAC Piano (Digital)	$200.00		No Charge

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