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Off-campus Cohort Student Information

SPD is pleased to partner with teacher's centers and non-profit organizations to offer our Stony Brook University master’s degree programs. Here is what you need to know as a cohort student.

 

Key Terms

  • Cohort: Employees or teacher center members who are taking courses together as a group as part of a contracted program between Stony Brook University and a coordinating or sponsoring organization.
  • Day 10: The  tenth day counting from the first meeting of the class (does not include weekends). An important day for University record-keeping, Day 10 is the last day to add or drop a course without financial liability.
  • GPD:  Graduate Program Director.
  • Organization:  Used to refer to the teacher's center or human services agency that is contracting with Stony Brook University.
  • Org Administrator: The representative who manages the payment of their employees or members.
  • R & A: Records and Admissions, the team of SPD staff members who process the applications and manage the records, scheduling and enrollment.
  • SPD:  The School of Professional Development, which offers and administers these SUTRA programs for Stony Brook University.
  • SUTRA: Describes the contract between SBU and the participating organization or teacher's center; is often used as an adjective to distinguish cohort classes or students.

 

Cohort Enrollment Information

  • Students will be enrolled by SPD into their first course and will be automatically enrolled thereafter into the next course of the cohort. Any changes to enrollment must be reported to SPD, faculty, and the Contracted Organization prior to Day 10 of the scheduled course, or students may be subject to financial liability.
  • If a student does not wish to be enrolled in a subsequent course, he/she must complete and submit a  Cohort Leave of Absence or Return from Absence Form to the SPD Email address listed on the form. The form must be signed by both the Organization and the Graduate Program Director prior to being dropped or added to a course.
  • Students may not enroll in cohorts other than their original cohort.
  • When a student (with an active status) is ready to resume enrollment, he/she must complete and submit a Cohort Leave of Absence or Return from Absence Form to the SPD email address listed on the form. 
  • Attendance will be taken at each class. 
  • The last day to add or drop a course without financial liability is Day 10 of the term. Note: "Day 10" is the tenth day counting from the first meeting of the class (does not include weekends)

 

Campus and/or Online Information

  • If a student needs to make up a course outside of their usual cohort enrollment as a result of a leave of absence, etc., the student will need to self-enroll into the course via their SOLAR account. For instructions please review the New Student Roadmap
  • Note: Any changes to a Cohort student's enrollment should always be discussed with the Graduate Program Director.
  • Courses taken on-campus or online are subject to standard financial and fees as dictated by the Bursar's Office.

 

Payment Information

  • Students pay program costs directly to the organization in accordance with the deadlines, policies, and procedures set by the organization.  For details, students should contact their organization's administrator.
  • Payment must be made to and received by the organization  prior to the first scheduled class or the student will not be able to be enrolled in the course. Students who have not paid their organization prior to the first scheduled class should not attend any class until and unless the instructor confirms that they have been formally enrolled and are on the SOLAR roster.
  • Im portant Reminder: Students will be enrolled by SPD into their first course and will be automatically enrolled thereafter into the next course of the cohort. Any changes to enrollment must be reported by the student via the SPD Cohort Leave of Absence or Return from Leave of Absence Form to SPD, GPD/faculty, and the Organization prior to Day 10 of the scheduled course, or students will be subject to financial liability. Attendance will be recorded.

 

FINANCIAL LIABILITY DURING INDICATED WEEK

Length of Term

1st week

2nd week

3rd week

4th week

10-week Term

0%

50%

70%

100%

 

Communication

As per the University’s Email Policy: All communication regarding a student’s record can only occur via the student’s @stonybrook.edu email address. Checking frequently will ensure that you are informed of important and time-sensitive notifications from SPD and the University. Emails addressed to the @stonybrook.edu email account can be set up to be forwarded to any other email address currently used by the student. ( Instructions for email forwarding.)

Any communication regarding an applicant or student’s status can only be discussed between the student and the appropriate University representative. Students should be directed to contact their Graduate Program Director with questions regarding their program or the School of Professional Development Records and Admissions regarding policies or procedures.