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Academic Program Proposals


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Academic program proposals are required to create new academic programs, revise existing programs (e.g. new program tracks, title changes, or adding a distance education format), deactivate or discontinue programs, and introduce new extension centers. Explore this page for guidelines about the academic planning process, an overview of the types of academic program proposals, and useful links and forms.

  • Graduate-level academic program proposals on West Campus require review from the Graduate School. Visit for information about this process.
  • Per U.S. Department of Education Title IV regulations, certificate programs at public universities require evaluation to determine whether a program is federal aid-eligible. In addition to submitting an academic program proposal for a new or revised certificate, faculty must complete this form through the Office of Financial Aid and Scholarship Services. More information about this process is available at
  • SED regulations do not allow a campus to promote or enroll students in an academic program until the program is registered. Before registration, the Board of Regents must approve a Degree Authorization.


Process for Drafting an Academic Program Proposal

  1. Campus Planning: During this phase, faculty and administrators develop ideas into a formal academic program proposal. Authors of the proposal will consult with the proper stakeholders as they formulate their plans.
  2. Program Proposal Development: Faculty will identify the correct SUNY form on which to submit their proposal. Proposals must be reviewed by the appropriate department(s), decanal unit(s), and shared governance bodies before they are sent to the Provost’s Office for formal submission to SUNY. Please see below for details on each type of proposal.

    A Program Announcement (PA), for a new undergraduate degree program, or a Letter of Intent (LI), for a new graduate degree program, must be submitted to SUNY prior to the development of a new academic program proposal. The PA/LI also proceeds through all levels of campus review (department, School/College, shared governance, Provost’s Office) before submission to SUNY. Once SUNY has approved the Program Announcement or the Letter of Intent, the campus may submit the full proposal.

  3. SUNY Review and Approval: SUNY works with the campus until the program proposal is approved or withdrawn. SUNY sends the approved program proposal to SED with a request for registration.
  4. SED Review and Registration: SUNY liaises between SED and the campus until a new program is registered on the Inventory of Registered Programs, or until the program is withdrawn or denied registration.

Forms and Links

SUNY Program Proposal Forms:

More forms can be found via this link:

Program Proposal Guide by SUNY

Program-specific CIP and SED codes at Stony Brook. HEGIS and CIP codes are numerical designators used to provide a taxonomic scheme that supports the tracking, assessment, and reporting of fields of study. HEGIS codes are used by SUNY and SED. CIP codes are used at the federal and international levels:

SUNY General Education Requirement (GER) and Stony Brook Curriculum (SBC) Conversion Table

SED Inventory of Registered Programs

Academic Planning Contacts

College of Arts and Sciences: Erica Hackley,

College of Business: Amy Milligan,

College of Engineering and Applied Sciences: Jennifer Dellaposta,

Graduate School: Colleen O’Toole,

Provost’s Office: Kara DeSanna,

School of Health Professions: Joanmarie Schreiber,

School of Marine and Atmospheric Sciences: Kamazima Lwiza,  

School of Nursing: Carol Della Ratta,

School of Professional Development: Rob Mangione,

School of Social Welfare: Victoria Yngstrom,

Southampton Arts: Carla Caglioti,