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How to Apply

The Full Application deadline is October 1, 2021 at 11:59pm EST. Links to the online submission portals can be found below. You will receive confirmation emails that your application has been received immediately after you submit.  If you do not receive this email after submitting your full proposal, please contact the Office of Proposal Development at to confirm.

  • All PIs must be current, full-time, tenured or tenure track faculty at Stony Brook University. Exceptions for full-time non-tenure track faculty may be requested and must be accompanied by written endorsement from the department chair at least 15 days before the deadline (sent to:  A response will be provided within 5 business days.
  • You may only be PI on one application and Co-PI on one application. There is a limit of four Co-PIs on any application.
  • You may not apply as PI if you currently have an active OVPR Seed Grant.
Full Proposal

Due October 1, 2021. Please click here to submit.

All documents should be combined in the following order and uploaded into ONE PDF file. Each section must start on a new page (the page limits for each are listed below). Font size must be 11 points or larger with 1 inch margins. Smaller text in figures, graphs, diagrams and charts is acceptable, as long as it is legible when the page is viewed at 100%.

  1. Overview/Abstract (1 page limit)
  2. Impact Statement (1 page limit) that describes how the project will advance the PI/Co-PI's career and/or research program and includes a timeline for submitting a proposal to an external sponsor. It is advisable to indicate the specific sponsor/program. As you develop the timeline for external submissions, please keep in mind that award periods will vary between 12 and 18 months and PI teams are expected to apply for external grants within the award period.
  3. Project Description (4 page limit) that explains the project goals and how they align with the seed grant objectives.
  4. References (No page limit) consisting of full citations including authors, year of publication, title, journal, and inclusive pages. Do not include any abstracts, summaries, or other annotations.
  5. Budget Justification (no page limit) that includes:
    1. - A budget that does not exceed $70,000. Salary for PI/Co-PIs must present strong justification and all personnel related expenses must include fringe. Travel funds may be requested but must be necessary to perform the proposed research. Given that these are internal funds, F&A costs should not be included in the budget. The Graduate School is offering a Tuition on Research Grants (ToRG) waiver and tuition scholarship for supported Stony Brook PhD students. Please indicate TORG waiver request in your budget justification but do not budget for tuition*.
    2. - A timeline for spending the funds between 12 and 18 months. This timeline will determine the length of the award period for funded projects, so it is very important to map out a clear and realistic plan for spending. PIs of funded projects will be expected to be mindful of the award period and account balance throughout the life of the award. OVPR will be closely monitoring spending of the awarded projects and any PI teams that overspend will be expected to cover the difference with other funds. Likewise, PI teams that request more than the budget needed for the project in the proposed time frame should expect any remaining funds to be recaptured at the end of the award period.
  6. Current and pending funding for all PIs and Co-PIs (no page limit)
  7. Biosketch/CV for all PIs and Co-PIs (2 page limit per investigator)

Please note: Name of PI and Co-PIs and their respective department(s), Project Title, and Budget will be entered directly into the application portal.

*PIs should indicate this in their budget submission and also check "waiver" on the students' payroll appointment forms. This is only relevant to programs administered by the Graduate School. PhD students' graduate tuition scholarships should continue to be processed via their graduate program's GTS rosters through the Grad Finance office.


All applications that comply with these guidelines will be peer reviewed based on the following criteria:

  • Innovation and Excellence: What is the potential for the proposed project to advance knowledge and understanding within its own field or across different fields?
  • Research Team: How well qualified is the individual or team to conduct the proposed research?
  • Budget: To what extent is the budget clear, efficient, and well-justified? 
  • External Funding: To what extent would the proposed research create opportunities for attracting external funding?
  • Research Advancement: To what extent does the proposed project have the potential to advance the PI/Co-PI's career and/or research program?
  • Match: How well does the project fit the purpose of a seed grant?
  • Overall Impact: To what extent would the proposed program benefit society or advance desired societal outcomes?    

Finalists may be required to present their project to a panel of university academic/research leaders for final selection.

Progress Reports

Awarded projects will be required to submit a progress report 12 months after the start date of the award and a final report at the end of the award period. A template will be provided.

Please direct all questions to: