OFFICE FOR RESEARCH AND INNOVATION
OFFICE OF THE PROVOST
OFFICE OF THE EXECUTIVE VICE PRESIDENT FOR HEALTH SCIENCES
OFFICE OF THE PRESIDENT
Jointly announce the:
SPRING 2025 RESEARCH CONFERENCE/WORKSHOP SEED GRANT PROGRAM
REQUEST FOR APPLICATIONS
WHO IS ELIGIBLE: Full-time faculty at Stony Brook University, with Department or College/School endorsement
AWARD AMOUNT: The maximum award size is $5,000. The total budget available for this program is $40,000.
GRANT PERIOD: Up to 12 months
APPLICATION DEADLINE: February 13, 2025
Program Background
The Research Conference/Workshop Seed Grant Program will provide funding for the execution of research-focused conferences/workshops taking place at Stony Brook University.
This program will only accept proposals for one-time events, and funds should be used for conference/workshop implementation.
Requests where applicants can clearly identify external funding opportunities and can convincingly demonstrate the importance of the proposed conference/workshop for success in those submissions will be given special consideration.
Eligibility Criteria
To apply for the Research Conference/Workshop Seed Grant Program, an individual must have a current full-time faculty appointment. All applications will need the endorsement of a Department Chair or a School/College Dean.
The letters of endorsement can be an email to OPD_OVPR@stonybrook.edu. The letter of endorsement should:
- Emphasize how the conference/workshop will contribute to advancing research at Stony Brook University.
- Define how the conference/workshop will promote collaboration among Stony Brook researchers.
Additional eligibility information:
- Individuals may only be part of one application.
- There is a limit of four Co-PIs on any application.
- Individuals may not apply as PI if they currently have an active Research Conference/Workshop Seed Grant.
Award Information
The total budget for this seed grant program is $40,000. The maximum award size is $5,000 for a period of 12 months. Awards will start April 2025. Events should take place within 12 months of the award start date.
Funds should be used to execute a conference/workshop on the Stony Brook University campus with the intent to provide an avenue to showcase novel research, build new research collaborations, and/or apply for external grants. Budgets may include event space rental, set up, and food for participants as well as honorariums, lodging, and transportation for external speakers. Funds cannot be used retroactively for events that have already occurred.
Personnel costs are not allowed.
Budgets should include strong justification across all categories, as projects will only be funded at the level deemed necessary for the conference/workshop planning and execution within the 12-month project period.
Applicants can reach out to Karin Muscarella, Director of Conference Operations, at conference_services@stonybrook.edu for support in developing their event plan and budgets for applications to the seed grant program, and for support in executing the event.
Refer to the FAQs for all OVPR Seed Grant Programs.
Post-Award Requirements
Awarded projects will be required to submit a final progress report at the end of the award period. Instructions will be provided.
HOW TO APPLY
Please note that the application is available on InfoReady. You can sign in using your Net-ID and your @stonybrook.edu email address. Please explore the portal to familiarize yourself with the application prior to submitting your proposal.
Proposals must be uploaded to the application portal as a single PDF file by 11:59pm on February 13, 2025 via the Infoready Spring 2025 Research Conference/Workshop Planning Seed application portal.Font size must be 11 points or larger with 1 inch margins.
A complete application will comprise of the following:
- Overview/Abstract (1 page limit) that explains the broader research area, stakeholders at the University, the target audience for the conference/workshop, its size in terms of potential participants, and the names of potential speakers.
- Impact Statement (1 page limit) that describes how the conference/workshop would impact Stony Brook University research or scholarship.
- Description of Preliminary Plans (1 page limit) that describes the activities and general flow of the conference/workshop as well as the expected outcome and immediate next steps for participants.
- Budget and budget justification (1 page limit) that includes the total cost of the conference/workshop as well as an outline of the other sources of funds that will be used to support it. The budget should include a timeline for spending the funds that is no longer than 12 months. Recipients of funded projects will be expected to be mindful of the award period and account balance throughout the life of the award. OVPR will be closely monitoring spending of the awarded projects and any teams that overspend will be expected to cover the difference with other funds. Likewise, teams that request more than the budget needed for the project in the proposed time frame should expect any remaining funds to be recaptured at the end of the award period. No extensions will be granted for this seed grant program.
- Biosketches for all key personnel (3 page limit per investigator)
- Letters of endorsement from a Department Chair or a School/College Dean (1 page limit) (can be submitted via email to OPD_OVPR@stonybrook.edu)
MyResearch is not required for this submission.
Review Criteria
All applications will be peer reviewed based on the following criteria:
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- Innovation and excellence
- Overall impact
- Strength of the planning team
- Clarity and efficiency of the budget
- Ability to complete the project within 12 months
- Institutional research advancement
- Opportunities created by the project to attract external funding (if applicable)
ADDITIONAL INFORMATION/QUESTIONS
For more information, please contact the Office of Proposal Development at OPD_OVPR@stonybrook.edu.