College of Arts and Sciences

Reappointment, Tenure & Promotion

For all tenure-track, non-tenured faculty: Adjustment to Tenure Clock Timelines

All paperwork pertinent to Second and Third Year Reviews of Assistant Professors and of Lecturers should be sent to:  CAS_facultyaffairs@stonybrook.edu

Tenure Track Faculty Reappointment

Tenure track faculty members are evaluated for reappointment during their fourth semester at Stony Brook. See also timeline for junior faculty.

Reappointment Schedule, 3-1-3 contract
  • Initial appointment for 3-year contract (years 1-3)
  • Second year reappointment for 1-year contract (year 4)
  • Third year (pre-tenure) reappointment for 3-year contract (years 5-7) 
Deadlines for submission of second year reappointment file to the Dean’s office:
  • March 15 for faculty on academic year appointments (start date Fall semester)
  • November 1 for faculty on calendar year appointments (start date Spring semester)
Checklist of Materials for Second Year Reappointment File
  1. Current CV.
  2. Statement from candidate about his/her research, teaching, and service.
  3. List of courses taught since initial appointment, with enrollment figures for each course.
  4. Teaching evaluations for all courses taught since initial appointment.
  5. Chair’s recommendation, including detailed assessment of scholarly record, teaching, and service. The chair’s letter should identify any potential problems and indicate what is being done to assist the candidate to overcome these. The chair's letter must list the candidate's department-internal and department-external mentors, and confirm that a mentoring meeting has taken place. 
  6. Department sign-off sheet indicating vote (yes/no/abstain) of all tenured faculty.

Reappointment files should be submitted in a single PDF file (not scanned from paper). The PDF should be bookmarked according to the checklist for 2nd Year Reviews.  The digital file should be submitted to:  CAS_facultyaffairs@stonybrook.edu

Third Year (Pre-tenure) Reappointment for Tenure Track Faculty  

Tenure track faculty members are evaluated for reappointment during their sixth semester at Stony Brook. See also timeline for junior faculty.

Reappointment Schedule, 3-1-3 contract
  • Initial appointment for 3-year contract (years 1-3)
  • Second year reappointment for 1-year contract (year 4)
  • Third year (pre-tenure) reappointment for 3-year contract (years 5-7) 

Deadlines for submission of third year (pre-tenure) reappointment file to the Dean’s Office:

  • March 1 for faculty on academic year appointments (start date: Fall semester)
  • October 15 for faculty on calendar year appointments (start date: Spring semester)

Checklist of Materials for Third Year (Pre-tenure) Reappointment File

Biographic information: This should include the material in the PTC Biographic File, formatted according to PTC Guidelines and the PTC Bio File Checklist

Except:

- The biographic portion should NOT include item (14) on the checklist (list of suggested referees)

- For item (7), the only courses included are those taught since the previous appointment

- Samples of work and course syllabi should NOT be included in the reappointment package

  • Teaching evaluations for all courses taught since last reappointment.
  • At least one teaching observation report, with release form.
  • Chair’s recommendation, including detailed assessment of scholarly record, teaching, and service. The chair’s letter should identify any potential problems and indicate what is being done to assist the candidate to overcome these. The chair's letter must list the candidate's department-internal and department-external mentors, and confirm that a mentoring meeting has taken place.
  • Department sign-off sheet indicating vote (yes/no/abstain) of all tenured faculty.

Reappointment files should be submitted in a single pdf file (not scanned from paper). The pdf should be bookmarked according to the checklist for 3rd Year Reviews.  The digital file should be submitted to: CAS_facultyaffairs@stonybrook.edu

Tenure and Promotion

Lecturer Reappointment, Promotion of Instructional and Research Faculty, and Other