Reporting Process
The focus of the Office of Educational Effectiveness is to collaborate with each academic program offered at Stony Brook University to coordinate, develop, and enhance their program assessment process. Programs will follow the SBU Academic Program Assessment Policy and Procedures linked below. Programs will conduct an assessment of at least one Program Learning Objective (PLO) per year and submit a brief assessment report by September 30 annually.
ACADEMIC PROGRAM ASSESSMENT POLICY ACADEMIC PROGRAM ASSESSMENT PROCEDURES
Pilot Process 2024-25: OEE Content Management System
We are pleased to share our newest assessment initiative. Beginning July 1, 2025, Assessment Coordinators will be able to enter information about the PLO they are assessing directly into our Content Management System (CMS). We encourage you to log in, explore the system, and submit your information there.
To ease the transition, coordinators can still use the APAR Planning Document as a backup this year, should you encounter any CMS difficulties. If you notice any unexpected issues with the CMS, please let us know.
We are here to support you every step of the way. If you would like assistance, we are happy to meet with you—either in person or virtually. Your feedback on this new process is both welcomed and greatly appreciated.
To complete the assessment reporting requirements for the 2024-25 academic year, please
submit your updated report by September 30, 2025.
OEE Content Management System Resources
We invite you to review our overview slides, Youtube video tutorials, or contact us at EducationalEffectiveness@stonybrook.edu for more information on how to use this system.
Launch the OEE CMS: www.stonybrook.edu/OEECMS
Launch the OEE CMS Overview YouTube Playlist
View the complete OEE CMS Overview Slidedeck
Download the APAR Planning Document to draft your report (Word file)
View a sample completed report PDF
Looking for targeted information on a specific section of the OEE CMS?
Check out the excerpts below for quick access to the resources you need.
Accessing & Logging in to the CMS: Video | Slides
Steps 1-2: Reviewing & Revising Program Goals & PLOS: Video | Slides
Step 3: Reviewing & Updating Assessment Plan Components: Video | Slides
Steps 4-5: Reporting Assessment Results: Video | Slides
Step 6: Closing the Loop & Reflecting on Prior Changes: Video | Slides
Step 7: OPTIONAL Additional Outcomes Assessment: Video | Slides
Step 8: Sign, Submit & Review Your Report PDF: Video | Slides
Tips for a Strong Assessment Report
Review and revise your assessment plan based on feedback from the Assessment Council (2023–2024 reports).
Edit, add, or remove assessment components as needed—including updating any missing criteria for your PLOs.
Assess at least one Program Learning Outcome (PLO). Be sure to include your results/findings and any actions/improvements taken.
In addition, programs can now track additional program outcome data optionally to fully capture your 2023–2024 efforts. This could include data such as graduation, retention, career outcomes, etc.