Registering for Services

Services are provided to all eligible Stony Brook students covered under the Americans with Disabilities Act Amendment Act (ADAA).  Services can only be initiated when students self-disclose their disabilities and request some type of assistance.

Registering for accommodations is an interactive processes that requires students to speak with a member of SASC's staff and to provide appropriate documentaiton. Documentation is requested to verify disability and to assist in determining reasonable accommodations.

All information and documentation related to a disability is confidential, not part of the academic transcript and is not released without the student's written consent.

Step 1 Student Intake Form:

All students requesting accommodations should start by completing the Online Student Intake Form. This form must accompany any documentation submitted in support of accommodations. 

The Online Student Intake Form requires an SBU NetID login. Students who do not have a NetID should complete the PDF or DOC Student Intake Form which they can download below.

Download: Intake Form PDF | Intake Form Word Doc

Step 2 Documentation:

In addition to the Student Intake Form, students should read the descriptions of the documentation forms available below and submit the appropriate form(s). Students will need to work with a treating professional in order to complete the documentation forms.  Any questions about documentation should be directed to the SASC at SASC@stonybrook.edu or at 631-632-6748.

All forms should be submitted to the SASC by email (SASC@stonybrook.edu) or by fax (631-632-6747). In order to process forms, students should be sure to include their SBU ID Number and requested contact information on each form. 

• Classroom, Testing, Accessibility, and Mobility Accommodations

  Students requesting classroom, testing, accessibility, mobility, or any other non-housing related accommodation should work with a treatment professional to complete the Documentation of Disability Form.  Care should be taken to ensure the treatment provider includes all information requested on the form.

  Reasonable accommodations may differ based on the format of the course instruction, materials, assignments, and examaninations. Students are encouraged to review their syllabi and discuss the course with instructors to help understand which accommodations they may need in their courses. 

  Download: Documentation of Disability PDF | Documentation of Disability Word document

• Residence Hall Accommodations

   If you plan to live on campus and require accessibility features in your dorm, you are strongly encouraged to discuss your individual housing needs with the Student Accessibility Support Center. Contact the Student Accessibility Support Center soon after you are notified of your admission to Stony Brook, and together with the Division of Campus Residences an evaluation can be made of the housing accommodations that are necessary to meet your needs. After this evaluation has been completed, Campus Residences will assign a room that most suitably meets those needs.

  Please note that ALL housing applications are processed on a first-come, first-served basis. Therefore, it is imperative that students requiring campus accommodations complete the intake form and return it along with the documentation of housing form.  

  SASC staff works with Campus Residences to provide accessible housing and to address any issues related to accessibility and accommodations in the residence halls. Details about the types of housing options available on campus can be found on the Campus Residences website.There are limited housing spaces available for accommodations and priority will be given to individuals who qualify under the Americans with Disabilities Act Amendment Act (ADAA) and Section 504 of the Rehabilitation Act of 1973.

  Residential students that have secured campus housing that are requesting housing accommodations should work with their treatment provider to complete the Documentation for Housing Accommodation Requests Form. This form should also be used to request any accommodations related to campus dining services. 

  
  Download: Housing Accommodation Request PDF | Housing Accommodation Request Word document

• Accessible Parking Pass

  Students who need an Accessible Parking Pass should work with their treating professional to complete the Temporary Accessible Parking Request Form. Students should ensure that they provide the complete information requested, including the information about their vehicle. SASC can issue campus-only accessible parking passes for up to 4 weeks.

  Download: Temporary Accessible Parking Request Form Word Doc

• Paratransportation

  Students may request mobility assistance through SBU's para-transportation bus service by completing the Para-Transportation Schedule and submitting it with accompanying Student Intake Information and Documentation of Disability Forms. Students who have already provided documentation in support of Para-Transportation Services can update their transportation schedule by submitting a new form.

  Download: Para-Transportation Schedule Excel Sheet

• Accommodations for temporary conditions or injuries

  Student Accessibility Support Center engages in an interactive process with each student and reviews requests for accommodations on an individualized, case-by-case basis. Depending on the nature and functional limitations of a student’s documented condition, he or she may be eligible for accommodations. SASC may also assist students who have a temporary injury or condition, which results in a functional limitation. Examples may include broken bones, injuries requiring surgery, acute illnesses and pregnancy. Assistance is determined on a class-by-class basis and is dependent upon the nature of each course and the method of instruction as it relates to the student’s functional limitations. Accommodations are extended to students with temporary conditions for the duration of their functional limitations associated with the condition.

  Temporary accommodations may include, but are not limited to:

  • Notetaking assistance if the student is unable to write;
  • Assistance with taking exams and/or quizzes if the student is unable to write;
  • Referral to the Accessible Van Service to assist with on-campus transportation;
  • Referral to campus and/or community resources.

  Since temporary conditions can occur at any point during the semester, the timing can significantly impact the accommodation options available to the student. Timely and open communication with SASC, faculty and other campus offices, as needed, about the nature and duration of the condition and requested assistance can often result in satisfactory solutions to the short-term issues caused by the injury or condition. Students with temporary injuries or conditions are encouraged to contact the SASC to determine accommodation options.

Step 3 Meet with an Accessibility Counselor:

Once SASC receives your Intake and Documentation, you will need with a SASC Accessibility Counselor. The counselor will discuss your request for acccommodations with you one-on-one to help put reasonable accommodations in place. The Accessibility Counselor will help communicate the accommodations with appropriate members of the campus community to implement the accommodations (e.g. instructors, Campus Residences, Parking and Transportation). 

SASC does not disclose students' disabilities when communicating with campus parteners. They only provide information directly required to implement reasonable accommodaitons.

• Renewing Accommodations

  Students must renew their academic accommodations each semester in order to notify their new instructors and determine which accommodations are resonable for their new courses. In order to renew accommodations, please reach out to SASC and schedule an appointment to meet with a member of our staff. Students can email their availability to SASC@stonybrook.edu or call 631-632-6748 to make an appointment. 

  Students must renew their housing accommodations each spring semester for the following fall semester. Students will receive an email from Campus Residences each spring providing instructions to renew housing.

• Changing or updating accommodations
  Changes in a student's classes, environment, or disability may require adjustments to the accommodations in place at Stony Brook Universisty. Students should reach out to SASC to determine if additional documentation is necessary to support changes to their accommodaitons and to set up an appointment to review their accommodations with a SASC Accessibility Counselor.
• Registering without documentation
  SASC encourages any student who thinks that they might have a disability to get in touch with us. There are multiple university resources provided by the SASC center, which we can assist in connecting you with.
• Additional information about documentation

  Documentation supplied by a licensed clinician must include recommendations for accommodations. The recommendations made by clinician’s are weighed heavily in determination of accommodations, but, are not binding in nature. SASC reserves the right to disagree/override recommendations made by a clinician. The nature of the disagreement with recommendations may be due to (not an exhaustive list) differences in learning environments; differences in missions from K-12 special education services and higher education; lack of application between the disability and recommendation, and inappropriate use of the term “accommodation”.

  The treating professional cannot be a member of the student’s family.