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Types of Proposals

New Applications

A new proposal is one being submitted to a given sponsor for the first time.

Simultaneous Submissions of a New Application

Some federal agencies will not review a proposal submitted simultaneously to another federal sponsor. Others will allow simultaneous submissions but each agency must be informed of the other agency or agencies looking at the proposal either with a cover letter or on the cover page of the proposal. Each submission to a different agency must be submitted to OSP through myResearch and must undergo the same reviews as did the original proposal.

Award Transfers for a New Faculty Member

There are two basic mechanisms for transferring a new faculty member's funded projects to RFSUNY/SBU. The entire award may be reissued to RFSUNY/SBU or portions of the award may be transferred to RFSUNY/SBU through a subcontract. For further information, see the section on Award Transfers.

Revisions (AKA: Resubmissions )

If a sponsor rejects a proposal, the PI may use the feedback received from the reviewers to revise and resubmit the proposal. The resubmission is processed as if it were a new proposal. It must be submitted to OSP through myResearch and must undergo the same reviews as did the original proposal.

Continuation, Non-competitive Renewals, or Progress Reports (Transitioning to RPPR)

Many sponsors fund multiple-year projects. Funds will usually be awarded one year at a time, based on availability, with the expectation that the entire project will be supported. Some sponsors require that the PI submit a new proposal for each year of the project, even though all years were included in the original proposal. These continuation proposals are not subject to competitive review as was the initial proposal.

The internal review process for continuation proposals is a streamlined version of the original review. The proposal must be approved by OSP and must be submitted through the non-myResearch application . Institutional issues addressed at the time of the original proposal will not necessarily be revisited. For example, if cost sharing commitments for each year were already made and documented, and if there are no changes in the resources committed, the original approval process for cost sharing will not need to be duplicated.

RPPR (NIH  Progress Reports) formerly eSNAP  

NIH has developed a streamlined process for submitting most non-competitive renewals formerly called Electronic Streamlined Noncompeting Award Process or eSNAP. NIH began implementing the federal-wide Research Performance Progress Report (RPPR) in the Fall of 2012.  NIH requires use of the RPPR module to submit progress reports for the non-competing award process, fellowships and multi-year funded awards.

In order to use RPPR, a PI must be a registered NIH Commons User.

  • The PI will logon to Commons and select the RPPR tab on the menu bar. The screen that appears next is Manage RPPR and has a list of all awarded grants for the PI. The grants eligible for RPPR submission are displayed as a hypertext link.
  • Click on the grant you want to submit and complete the six (6) report sections: Upload Science, Organization Information, Performance Sites, Key Personnel, Research Subject, SNAP Questions, and Inclusion Enrollment.
  • When all the information is entered, the PI can check for errors by using the Validate button and make any necessary changes.
  • When the Progress Report is complete, click on the Submit button to send the Progress Report electronically to OSP for final review.
  • OSP will send the approved Progress Report electronically to NIH.
  • The non-competing proposal - or progress report - must be routed by the PI using the non myResearch application to OSP (this does not need to meet the 5 business day deadline).
Competitive Renewals

Federal agencies may fund a project for an extended period of time, dividing the project into discrete multiple-year blocks, each of which is subject to peer review. Proposals for competitive renewals must be approved by OSP and must be submitted through myResearch in the same manner as new proposals.

Supplements

There are a number of federal programs which provide supplements to successful research projects in order to fund auxiliary programs, such as research experiences for undergraduates. Occasionally, a sponsor may have funds available to add to the budget of an already funded project. Proposals for supplements must be approved by OSP and must be submitted through myResearch in the same manner as new proposals.

Collaborative Proposals

A collaborative proposal should be used when investigators at two or more universities wish to work together on a project, but wish to receive separate funding directly from the sponsor. Each collaborator must submit a separate proposal.

  • The proposals, which must have the same title, are linked by a cover letter which accompanies each proposal and asks that they be reviewed as a unit.
  • Usually, the project description is the same in each proposal but the budgets, biosketches, other support pages, and resources are specific to each participating institution.

Federal agencies that allow the submission of collaborative proposals will provide guidelines.

Subaward Proposals

If another university is preparing a proposal which includes RFSUNY/SBU as a subrecipient or subcontractor, it will need a subaward proposal from RFSUNY/SBU to include in its submission to the prime sponsor. RFSUNY/SBU’s subaward proposals must undergo the same myResearch submission and review process as any other proposal.