Finance & Administration

 

Hiring and Expenditure Restriction Process

Overview

In response to updates in the state budget funding and Stony Brook enrollment projections, the University has updated the hiring and spending hold guidelines and thresholds. As we continue to assess the financial and enrollment situation, we may extend, adjust or augment this action. Please review the information linked below.

Important Information

 

Hiring and Expenditure Process

Position/Compensation Request (PCR) forms and/or Expenditure Restriction Forms that require Strategic Executive Team (SET) approval must be completed in entirety and submitted to the hiring hold mailbox (opens new email in default email provider). Please note:

  • Approval from the area Budget Manager, Dean/Department Head and Vice President (VP)/Senior Vice President (SVP) MUST be indicated upon submission.
  • All requests must be submitted prior to services being rendered. 

 

SET Review

Strategic Executive Team (SET) review meetings take place every two weeks (dates may be subject to change without notice). Please email the hiring hold mailbox (opens new email in default email provider) if you have a time-sensitive, emergency request. Otherwise, submissions will be addressed at the next regularly scheduled SET review meeting.

 

Notification

The SET representative will notify departments of the approvals/denials. If the request is approved, the approved form must accompany the relevant recruitment/purchasing paperwork or be scanned and attached to the Talent Management System (TMS)/WolfMart requisition. Transactions may not be submitted to Human Resources (HR)/Procurement until approval is received. Where this is missing, the transaction will be returned to the department. On behalf of all the central administrative offices working on this effort, we appreciate your active and ongoing participation in this critical review process.