/Facilities & Services
Campus Planning, Design, and Construction


Business

The Business team within Campus Planning, Design and Construction (CPDC) provides the administrative, financial, and operational backbone that enables projects to move forward efficiently. Serving as the central hub for funding, procurement, compliance, and documentation, the team through project closeout, the team ensures every project aligns with university policies, SUNY requirements, and funding guidelines, from initiation through closeout.

 

  • Manage project budgets, funding allocations, and multi-year financial tracking
  • Oversee all SUNY capital funding, including annual appropriations, reappropriations, and spending compliance
  • Administer and monitor IFR, DIFR, grant, and departmental funding sources
  • Ensure proper account setup, reconciliation, and financial reporting across all capital and grant projects
  • Provide financial analysis, forecasting, and expenditure planning to support leadership decision‑making

  • Coordinate procurement processes in alignment with SUNY, state, and university requirements
  • Support vendor engagement, contract execution, amendments, and renewals
  • Ensure all purchases, bids, and contracts meet compliance standards before project initiation
  • Maintain documentation for audits, regulatory reviews, and internal controls

  • Support the development and processing of project requests and approvals through MP2
  • Validate funding availability and compliance prior to project assignment
  • Partner with Design and Construction to ensure financial, procurement, and administrative readiness at each project phase
  • Track project progress, financial status, and documentation through the full lifecycle

  • Process invoices, pay applications, and financial documentation in coordination with project managers
  • Ensure timely payments, proper coding, and adherence to contract terms
  • Maintain complete project records for audit readiness and institutional reporting

  • Ensure adherence to SUNY procedures, state regulations, and university policies
  • Support internal controls, audit responses, and risk mitigation strategies
  • Provide guidance to project teams on compliance requirements and best practices

  • Serve as the central point of coordination for all project‑related financial and administrative activities
  • Facilitate communication between CPDC, Facilities, DoIT, ERM, Finance, Procurement, and external partners
  • Support leadership with reporting, dashboards, and documentation for capital planning and oversight

All project‑related purchases, contracts, and financial transactions must be coordinated through CPDC. The Business team works closely with Design and Construction to ensure funding, procurement, compliance, and documentation are in place prior to project initiation and maintained throughout the project lifecycle. This ensures projects move forward efficiently, transparently, and in alignment with institutional and SUNY requirements.