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Committee Letter

 


  What Is A Committee Letter?

When applying to the doctorate level health professions (dental, medical, optometry, podiatry, veterinary schools), admission committees will require that you submit letters of recommendation as part of the application process.  At Stony Brook University, we have a Faculty Committee on Health Professions that will evaluate you as an applicant and write a committee letter evaluation.  A committee letter packet includes your committee letter of evaluation and a selection of at least three letters of recommendation that your recommenders have submitted to our office. This packet will then be sent to the application services and/or individual schools (at your request.)  Stony Brook University will provide this service to any current student or alum.

A Note on Disciplinary Action: 
Professionals in health care are expected to live up to high standards.  Careful scrutiny begins when students apply to schools of the health professions, and in a great many cases applicants must undergo a criminal background check.  The Faculty Committee on Health Professions (FCHP) does not conduct an extensive background check of the students making use of our services, but the FCHP does consult the University’s disciplinary records when a student seeks a committee letter of evaluation.  The main purpose of this is so that the Faculty Committee on Health Professions can most effectively advise and evaluate applicants.  In general, disciplinary problems weaken an application, but applicants can surmount a difficult past and gain acceptance to the doctorate-level health profession of their choice.  Make sure to consult your prehealth advisor about any concerns you may have.

 

What Do I Need To Do To Get A Committee Letter?

The steps necessary to get a committee letter of evaluation are outlined below. While we do have specific deadlines for some of the necessary forms, it is in your best interest to prepare early, well before the deadlines.

Intent to Apply Form
This form lets us know you are planning to apply this year and starts a file for you (if you don't already have one). This form is to be completed no later than January 3rd, 2022.

Autobiographical Packet
This packet includes valuable information for the Faculty Committee on Health Professions to use to write a more informed evaluation for you. You will need to complete a course history, health-related experiences, personal statement, etc. This packet is to be completed no later than January  15th, 2022.

Transcripts
We have access to your Stony Brook grades, however, we require copies of transcripts from all other colleges and universities you have attended.  This includes credits earned while in high school.  (We do not need AP scores or AP credit report.)  Unofficial copies are okay, but they must be clearly legible.  Foreign transcripts must be accompanied by an assessment from a transcript evaluation service (WES).

Letter of Recommendation Worksheet
We have created a worksheet to assist in your plans for obtaining letters from appropriate recommenders.  

Letters of Recommendation
At least (3) recommendation letters are required and must be on file before you can schedule an interview. However, there is no maximum number of recommendations you can have on file.  It is recommended that you ask for letters as soon as possible to give your recommenders time to write your letter.  Please be sure to give them a Letter of Recommendation Form. We will keep letters on file for 5 years. For Letter of Recommendation Guidelines and Form please click here.  

Committee Letter Interview
You must have an interview with a Pre-Professional Advisor to obtain a committee letter.  Before you can  SCHEDULE an interview you  MUST have the following on file:

  • Intent to Apply Form
  • Completed autobiographical packet. Substitute documents or attachments without a thoroughly completed autobiographical packet are not acceptable.
  • Copies of all your non-Stony Brook transcripts.
  • At least (3) letters of recommendation.
  • Disciplinary Release Form

Interviews will be held between January 3, 2022 through June 30th, 2022.

 

When Is My Committee Letter Finalized?

You can take your admissions test before or after your committee interview but we need to have your test score before we can finalize your committee letter.  You can and should release your MCAT score to Pre-Health Advising when you register for the test.  Student copies of DAT, OAT and GRE scores can be given to the Pre-Professional Advising office.

The draft of your committee letter is submitted to the Committee for review 7 days after we get your test score.  We will work with the Committee to review and finalize your letter within a month. 

You can help speed things up by being organized and correct in the materials you provide to  us.  Don’t make mistakes with names or dates. Be concise and organized in your writing. Applicants who do a sloppy disorganized job on their autobiographical packets are liable for a slower review.

Remember that your committee letter does not go into review until we have received your admissions test score.

 

 

How Do I Send Out My Finalized Committee Letter?
You will need to pay the Health Professions Fee of $80.00 for participating in the committee letter process and for an unlimited number of schools.  To pay this fee follow the directions below.  NOTE: This fee is annual and will cover your requests for this application cycle only.

Directions to pay Health Professions Fee (Credential Service fee::

  • Login to SOLAR
  • Click on Campus Financial Services
  • Click on Health Professions Payment
  • Follow the prompts on SOLAR to pay the fee
  • AMCAS:  When filling out your AMCAS application, you will need to print an AMCAS Letter Request Form and submit this form to our office.  Please use the contact information below. This form gives us information to upload your committee letter directly to AMCAS.

  • AACOMAS:  We do not participate in VirtualEval or Interfolio. Please use the contact information below for your DO application and your committee letter will be electronically uploaded to DO schools.  

  • AADSAS: When filling out the Letters of Evaluation section of AADSAS, please choose "electronic" as the method to send your committee letter.  Please use the contact information below.  We will receive an electronic request to the prehealth email and will upload your committee letter directly to AADSAS.

  • OptomCAS: When filling out your OptomCAS application, please choose "electronic" as the method to send your committee letter.  Please use the contact information below. We will receive an electronic request to the prehealth email and will upload your committee letter directly to OptomCAS.

Please use the following information for the Primary Author contact information for your committee letter:

Mr. James Montren
Faculty Committee on Health Professions
Suite 105, Stony Brook Union
Stony Brook University
Stony Brook, NY 11794-3217
Email: prehealth@stonybrook.edu
Phone: 631-632-7082