Service Indicator (Holds) Glossary

Students may have holds placed on their record that can interfere with their ability to enroll or graduate. Most of these occur when they first enroll at the University, some are recurring, and some are situational. Some holds will block your enrollment and some even will result in de-registration.
All of these holds are explained in SOLAR and some can be resolved online. The Graduate School cannot investigate or resolve any holds placed by other areas, so please be mindful of the contact information.
Below is a list of the most common holds that graduate students will encounter, what they mean, and who you should contact for more information.
Review your holds and further instructions on how to resolve them by logging into SOLAR and clicking View Details in the Action Center.

Action Center, Holds Details, To Do List, Review Holds, SOLAR

Code	Description	Notes	Effective Date	Contact (But, This info is also in SOLAR)
COV	COVID Requirement Not Completed	Whether you are vaccinated or not, the University must know your COVID vaccination status. Once you have submitted the documentation, this hold can take up to 48 hours to be released.	Immediately upon admission	Student Health Service vaccinations@stonybrook.edu
DISMS	Dismissed: No enrollment allow	You have had a cumulative GPA below 3.0 for three consecutive semesters. You have been dismissed from the University.	Upcoming term	The Graduate School 631-632-GRAD
DOCS	Missing Documents	You were admitted to the Graduate School with missing application documents (such as official TOEFL, IELTS, or Duolingo scores). These documents must be received before you will be allowed to register for any future semesters.	One term after start term	The Graduate School 631-632-GRAD
ELP	OAE Proficiency Pending	English Language proficiency pending. You are required to enroll in and complete OAE coursework.	One term after start term. Hold remains active for the next term if you are required to enroll in the next OAE course.	The Graduate School 631-632-GRAD
FRN	Financial Responsibility: No Response	Students must review and accept the Student Financial Responsibility agreement that details the billing policies. Once it's signed, the link is removed automatically.	Each term	Student Financial Services Online chat or 631-632-BILL
GOA	GRAD OL Orient. Acknowledged	You have viewed online orientation videos as required for new graduate students. This is a non-impact hold and will not prevent enrollment, but you are responsible for adhering to the policies and information in the videos.	N/A	The Graduate School 631-632-GRAD
GON	Grad Orientation NOT Complete	You have NOT yet viewed and acknowledged the Graduate School Online Orientation videos. This is a non-impact hold and will not prevent enrollment, but you are responsible for adhering to the policies and information in the videos.	N/A	The Graduate School 631-632-GRAD
GSPNM	GSPNM Dismissal	You have not earned the required cumulative GPA of 2.5 or higher after having taken 6.0 credits. As a result, you have been dismissed as a non-matriculated student in the Graduate School.	Only when/if applicable	Senior Assistant Dean of Graduate Admissions and Graduate Student Services
GTR1	Missing Graduate Transcript	You are required to submit your official graduate transcript showing evidence of degree conferral. If your transcript does not contain degree conferral you must also submit an official diploma/degree certificate from your previous institution.	One term after start term	The Graduate School 631-632-GRAD
HTF	Meningitis Form: Not Signed	By law, you have to read a fact sheet about meningitis.	First term	Student Health Service
HTI	Immunization Requirement Not Met	If you are in a program that offers courses on campus, you have to submit proof of immunization. If you are a student in a fully online program, you will see this hold but it shouldn't affect your ability to enroll unless you choose to enroll in a face-to-face course at some point in the future.	First term, possibly again if you enroll in a face-to-face class	Student Health Service vaccinations@stonybrook.edu
IEC	IEC Completion Required	Graduate admission contingent on successful completion of IEC. Graduate enrollment not permitted until IEC grades reported.	Start term	The Graduate School 631-632-GRAD
NMTCA	Conditional Admit Non Matric	As a result of conditional admission, you must achieve a cumulative GPA of 2.5 or higher before being permitted to continue taking courses as a graduate non-matriculated student.	One term after start term	The Graduate School 631-632-GRAD
PROB	Academic Probation Term 2	You have been on probation for two semesters and will not be permitted to register unless your cumulative GPA for the current semester is 3.0 or higher.	Only when/if applicable	Senior Assistant Dean of Graduate Admissions and Graduate Student Services
RADM	Re-Admission Fee	Please contact the Bursar's Office. You must pay $500 readmission fee prior to enrollment	Term of re-admission	The Graduate School 631-632-GRAD
RHI	Mandatory Health Insurance	All students must be covered by health insurance. You can purchase relatively affordable health insurance through the University or you can apply for a waiver by demonstrating that you have your own.	First term	Student Health Service studenthealthinsurance@stonybrook.edu
SBA	SB Alert Registration	SB Alert is the University's emergency notification system that notifies community members of any threats or disruptions that affect operations (e.g., power outages, opening delays, etc.). Even if you don't come to campus, you have to sign up	First term	Division of Information Technology (for For technical problems with SOLAR) 631-632-9800
ADMIN	Grad School Administrative Hold	Students with this hold should contact the Grad School to discuss their registration for the current term at 631-632-GRAD.	Only when/if applicable	The Graduate School 631-632-GRAD
ADV	Academic Advising Hold	Athletes need to contact their Athletic Advisor to register, add, or drop classes. This advisor is separate from your graduate program coordinator.	Each term	Your athletic advisor
BR2 or BR3	Balance Due (Enroll/Record Hold)	This is a hold put on by the Student Financial Services office. If you owe money, you may be prevented from enrolling or obtaining a diploma.	Only when/if applicable	Student Financial Services Online chat or 631.632.BILL
CCF	Conduct Code: Not Signed	Everyone must indicate that they have reviewed and understood the Code of Student Responsibility. The document can be found online but you have to confirm in SOLAR.	First term	Office of Student Community Standards
CERT	Degree Certificate Required	Our records show your bachelor's degree was still in-progress at the time you were admitted. Prior to your first semester registration, you need to submit an updated copy of your undergraduate transcript and a copy of your provisional degree certificate showing evidence of bachelor's degree conferral within the First division or higher. Additionally and prior to your second semester registration, you need to submit your official degree certificates and transcripts.	First term	The Graduate School 631-632-GRAD
CMA	Contact for Missing Person	The University needs another person to contact in case you are reported as missing for 24 hours.	First term	Division of Information Technology (For technical problems with SOLAR) 631-632-9800
COND1	Conditional Admit 1	You were admitted to the Graduate School conditionally due to an undergraduate GPA below 3.0. You are required to achieve a minimum 3.0 GPA in your first semester in order to continue in your graduate program.	One term after start term	The Graduate School 631-632-GRAD
CONP	Conditional Renewal-Academic Probation	Conditional renewal from third semester with a cumulative GPA below a 3.0. You have been granted a one semester extension to obtain a cumulative GPA of above a 3.0.	Upcoming term	Your graduate program coordinator
TIME	Grad Dgr Time Limit Exceeded	This hold prevents students from enrolling the semester after their expected graduation term. Please view the start term of the hold listed in SOLAR; this hold will not prevent enrollment until the term indicated. If the start term of the hold is approaching and a time limit extension is needed, please contact GradRecords@stonybrook.edu for more information.	One term after your expected graduation term	The Graduate School 631-632-GRAD
TRF/BRT	Parking Fines Due	You have a parking fine that will prevent you from enrolling or obtaining your diploma. To resolve this, you have to pay your bill	Only if applicable	Parking Office 631-632-6345 parking@stonybrook.edu
UGSB	SBU UGRD Degree	Final confirmation of SBU undergrad degree completion pending. No transcript required; completion confirmation will be received via SB Registrar. No action on your part is required.	One term after start term	The Graduate School 631-632-GRAD
UGTR1	Missing Undergrad Transcript	You are required to submit your official undergraduate transcript showing evidence of bachelor's degree conferral. If your transcript does not contain degree conferral you must also submit an official diploma/degree certificate from your previous institution.	One term after start term	The Graduate School 631-632-GRAD