Hiring Hold Message

In response to the budgetary challenges outlined in Dr. Bernstein's email, the university is implementing an immediate hiring freeze to be in effect for the next 60 days. As we assess the financial and enrollment situation over the next 60 days we may extend, adjust or augment this action.

This hiring freeze applies to all positions across the university except clinical positions directly related to the COVID19 response. Positions funded fully from Hospital, LISVH, or sponsored research accounts are exempt from the process.

New positions, replacement positions, promotions, reclassifications, increased duty payments, extra service, temporary, adjunct/PT lecturers, GA/TA and student employees (excluding Federal Work Study students) are all subject to this hiring freeze. Restrictions on other than personnel services spending* will apply to agency temporaries and contractors.

EXEMPTION CRITERIA
Exemptions will be considered on a very limited basis for positions related to health, safety and compliance which must be hired immediately and for positions directly necessary to support revenue through the summer of 2020.

PROCESS
While limited requests are anticipated, the updated Position/Compensation Request (PCR) Form is to be used for the following transactions/requests: New Positions, Replacement Positions, Promotions, Reclassifications, Increased Duties (Permanent and Temporary), Extra Service, Temp Agency, and Independent Contractors. Temporary, adjunct/PT lecturers, GA/TA and student employees (excluding Federal Work Study students) should be considered part of this analysis.

IMPORTANT: Please note that PDF forms below must be downloaded to your local computer, and you must use Adobe Acrobat/Adobe Acrobat Reader to fill them out. These forms are not supported by Preview app on Mac OS X Operating systems.

The PCR form must be completed in its entirety and submitted to hiringhold_exemptionrequests@stonybrook.edu. All requests for exemption should be submitted to this email. Approval from the area Budget Manager, Dean/Department Head and VP/SVP MUST be indicated upon submission.

REVIEW AND APPROVAL
All PCR forms will be reviewed by a Senior Executive Committee.

NOTIFICATION
The Senior Vice President of Finance and Administration, or their designee, will notify departments of the approvals/denials. If the request is approved, the approved form must accompany the relevant recruitment/appointment paperwork or be scanned and attached to the TMS requisition. Transactions may not be submitted to HR until PCR approval is received. Where this is missing the transaction will be returned to the department. All requests must be submitted prior to services being rendered.

Click here for the updated PCR form
Click here for the workflow chart
Click here for FAQs

On behalf of all the central administrative offices working on this effort, we appreciate your active and ongoing participation in this critical review process. Together we can work to reduce the financial deficit through strategic decision making around appointments and other budget related transactions.

*Guidance relating to the spending hold will be communicated separately