- The National Science Foundation (NSF) implemented revised versions of the Biographical Sketch and Current and Pending (Other) Support formats for consistency with the Proposal and Award Policies and Procedures Guide (PAPPG) (NSF 23-1). The requirement to use the revised formats is effective for proposals submitted or due on or after January 30, 2023.These revised formats are now available in SciENcv and on the NSF Policy Office website. As a reminder, the mandate to use SciENcv only for preparation of these senior personnel documents will go into effect for new proposals submitted or due on or after October 23, 2023.Staff from NSF and NIH conducted a webinar to discuss the revised formats and demonstrate the SciENcv system .
The purpose of this notice is to remind the community of the effective date of the NIH Policy for Data Management and Sharing (DMS Policy) and summarize available key resources.
As noted in the Final NIH Policy for Data Management and Sharing (NOT-OD-21-013), the effective date of the DMS Policy is January 25, 2023 for competing grant applications submitted to NIH for the January 25, 2023 and subsequent receipt dates; proposals for contracts submitted to NIH on or after January 25, 2023; NIH Intramural Research Projects conducted on or after January 25, 2023; and other funding agreements (e.g., Other Transactions) executed on or after January 25, 2023, unless otherwise stipulated by NIH.
The DMS Policy applies to all NIH research, funded or conducted in whole or in part by NIH, that results in the generation of scientific data. Note that the DMS Policy does not apply to research and other activities that do not generate scientific data, for example: research training, fellowships, infrastructure development, and non-research activities. See Research Covered Under the Data Management & Sharing Policy for more details.
The DMS Policy has two basic requirements:
- Submission of a Data Management and Sharing (DMS) Plan outlining how scientific data and any accompanying metadata will be managed and shared, considering any potential restrictions or limitations.
- Compliance with the Plan approved by the funding NIH Institute, Center, or Office.
Ultimately, the new DMS Policy promotes transparency and accountability in research by setting a minimum set of expectations for data management and sharing. This means that other NIH policies or NIH Institutes, Centers, Offices, or programs may build upon these expectations, for instance, by specifying scientific data to share, relevant standards, repository timelines, and/or shorter data sharing timelines for meeting programmatic needs, the DMS Policy sets a consistent baseline across NIH.
Effective January 1, 2023, the Executive Level II salary level is $212,100. For issued awards that were restricted to Executive Level II (see historical record of salary cap @ https://grants.nih.gov/grants/policy/salcap_summary.htm), including competing awards already issued in FY 2023, if adequate funds are available in active awards, and if the salary cap increase is consistent with the institutional base salary, recipients may rebudget funds to accommodate the current Executive Level II salary level.
- Guidance on Salary Limitation for Grants and Cooperative Agreements FY 2023(NOT-OD-23-056)
NATIONAL INSTITUTES OF HEALTH (NIH)
- Guidance on Salary Limitation for Grants and Cooperative Agreements FY 2023(NOT-OD-23-056)
New NSF requirement for proposers to provide a certification regarding Safe and Inclusive Working Environments for Off-Campus and Off-Site Research for proposals submitted on or after January 30, 2023.
A new box will appear on the Cover Sheet titled Off-Campus or Off-Site Research
For purposes of this requirement, off-campus or off-site research is defined as data/information/samples being collected off-campus or off-site, such as fieldwork and research activities on vessels and aircraft.
For each proposal that involves research off-campus, the AOR must complete a certification that the organization has a plan in place for that proposal regarding safe and inclusive working environment.
The plan must describe how the following types of behavior will be addressed:
1. Abuse of any person, but not limited to harassment, stalking, bullying or hazing of any kind, whether the behavior is carried out verbally, physically, electronically, or in written form; or
2. Conduct that is unwelcome, offensive, indecent, obscene, or disorderly.
The plan should identify steps the proposing organization will take to nurture an inclusive off-campus or off-site working environments , e.g., trainings; processes to establish shared team definitions of roles, responsibilities, and culture, e.g., codes of conduct; and field support, such as mentor/mentee support mechanisms, regular check-ins, and/or developmental events. A good starting point for SBU Investigators would be the Stony Brook University Plan for Equity, Inclusion and Diversity.
The plan should consider communications within the team and to the organization, minimizing singular points within the communications pathway (e.g., a single person overseeing access to a single satellite phone), and any special circumstances such as the involvement of multiple organizations or the presence of third parties in the working environment should be taken into account. The process or method for making incident reports as well as how any reports received will be resolved should also be accounted for. In developing your plan, SBU Investigators should refer to the Office of Equity and Access Policies and Procedures page.
The plan itself is not submitted to NSF as part of the proposal.
The plan must be completed and provided to OSP prior to the submission of a proposal.
Data Management & Sharing Policy Overview
The NIH Data Management & Sharing (DMS) Policy, effective January 25, 2023, applies to all research, funded or conducted in whole or in part by NIH, that results in the generation of scientific data. This includes all NIH-supported research regardless of funding level, including: extramural grants, extramural contracts, intramural research projects, and other funding agreements. First, determine if your proposed research is subject to the DMS policy. Then, identify appropriate methods/approaches and repositories for managingandsharing scientific data.
Planning & Budgeting for Data Management & Sharing
- Develop a Plan for managing and sharing scientific data and submit this Plan within the funding application or proposal.
- Review NIH guidance for Writing an up to two page DMS Plan
- The Plan should cover 6 recommended elements
- Estimate and request funds for data management and sharing activities if not already covered by institution or other sources. These should include all allowable costs for data management & sharing for all data types.
Submission & Review of DMS plans
- Submit DMS Plans and budget requests as part of the funding application or proposal.
- Peer Review will not see or review DMS Plans, but will consider any related budget items.
- NIH program staff will review the DMS Plan for acceptability and may request modifications prior to award as appropriate.
- Plans must be approved by the funding institute prior to award.
Implementing DMS Plans
- Awardees are expected to carry out data management and sharing as outlined in approved plans and as a term and condition of award.
- Manage and share data as described in the approved DMS Plan.
- Provide updates on data management and sharing activities in annual progress reports.
- If plans change over the course of the project, work proactively with NIH Program Officer to obtain review and approval of modifications.
Researcher Tools and Resources:SBU Library Resources
- NIH Data Management and Sharing Policy Guidance
- Zoom Presentation, December 20, 2022: Are You Ready? Preparing for the New NIHData Management and Sharing Plan Requirements
- NIH Data Management and Sharing Guidance
- NIH Optional DMS Plan Format
- NIH Scientific Data FAQs
- Webinar I: Understanding the New NIH Data Management and Sharing (DMS) Policy
- Webinar II: Diving Deeper into the new NIH Data Management and Sharing Policy
- The Who, What, Where and When of the NIH Data Management and Sharing (DMS) Policy
Related NIH Announcements:
- NOT-OD-21-014 – Elements of an NIH Data Management and Sharing Plan
- NOT-OD-21-015 – Allowable Costs for Data Management and Sharing
- NOT-OD-21-016 – Selecting a Repository for Data Resulting from NIH-Supported Research
- NOT-OD-22-214 - Responsible Management and Sharing of American Indian/Alaska Native Participant Data
- NOT-OD-21-013 - Protecting Privacy When Sharing Human Research Participant Data
- NOT-OD-22-189 - Implementation Details for the NIH Data Management and Sharing Policy
NSF Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 23-1) has been issued. The new PAPPG will be effective for proposals submitted or due on or after January 30, 2023.
You are encouraged to review the by-chapter summary of changes provided in the Introduction section of the PAPPG.
NSF will present information about these changes at the upcoming NSF Grants Conference as part of the Proposal and Award Policy Update session on November 17th. Additional information and no-cost registration are available at: https://nsfpolicyoutreach.com/22-grants-conference/.
The DOE Office of Science is adding new requirements to its solicitation process. Applicants must submit a plan to promote inclusive and impartial research (a PIER plan) with their research proposal. A notice from his Director of Science, Asmeret Asefaw Berhe, explains further. PM
The Office of Science will be holding a community webinar on October 17th to review the new PIER requirements. You can register to join.
New NIH "FORMS-H" Grant Application Forms and Instructions notice informs the applicant and recipient communities of changes to grant application forms and application guide instructions for due dates on or after January 25, 2023. See High-level Summary of Form Changes in FORMS-H Application Packagesfor a full list of form changes. Participating agencies will notify the community if it is determined additional changes are needed. These changes will be implemented with application form packages identified with a Competition ID of "FORMS-H" and associated application guide instructions. Additional guidance and confirmation of implementation plans will be provided in Fall 2022.
Fringe Benfit Rates FY 2023 (RF)
NYS Office of the State Controller Fringe Benefit and Indirect Costs for NYS rate applied to salary offset appointments (IFR).
Effective July 1, 2022
Level Salary Range Postdoctoral Associate (RF) $50,000-$65,000 Postdoctoral Associate (State)
Note: also receives $3,026 location pay
Senior Postdoctoral Associate (RF) $57,000-$73,000 Research Scientist (RF) $60,000-$80,000