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NOT-OD-24-061: NIH Guidance on Marking Changes in Resubmission Applications
This Notice informs the applicant community that, effective May 25, 2024, this guidance replaces previous guidance on marking changes in Resubmission applications. The use of markups such as bracketing, indenting, highlighting, bolding, italicizing, underlining, margin lines, change in typography, font, or font color, or any other type of markup should not be used to identify changes in Resubmission applications.
Changes made to a Resubmission application should only be outlined in the Introduction attachment. The Introduction must include a summary of substantial additions, deletions, and changes to the application. It must also include a response to weaknesses raised in the Summary Statement. Unless otherwise indicated in the Table of Page Limits, the Introduction may not exceed one page.
This Notice provides information regarding the salary limitation for NIH grant and cooperative agreement awards and extramural research and development contract awards.
Since 1990, Congress has legislatively mandated a limitation on direct salary for individuals under NIH grant and cooperative agreement awards (referred to here as a grant). The mandate appears in the annual appropriation act that provides authority for NIH to incur obligations for a given Fiscal Year (FY). At this time, NIH has not received an FY 2024 appropriation and is operating under a Continuing Resolution, the "Further Continuing Appropriations and Other Extensions Act, 2024 (Public Law 118-22)”, that applies the terms and conditions of the Consolidated Appropriations Act, 2023.
The Consolidated Appropriations Act, 2023 restricts the amount of direct salary to Executive Level II of the Federal Executive pay scale. The Office of Personnel Management recently released new salary levels for the Executive Pay Scale. Effective January 1, 2024, the salary limitation for Executive Level II is $221,900.
For active awards, including awards that have been issued in FY 2024 (continuation and new) that were restricted to Executive Level II, if adequate funds are available, and if the salary cap increase is consistent with the institutional base salary, recipients may rebudget funds to accommodate the current Executive Level II salary level.
Once the Department of Health and Human Services Appropriation for FY 2024 is enacted, NIH will publish the annual Notice of legislative mandates to provide information on any statutory provisions that limit the use of NIH grant funds in FY 2024.
NSF announced that a revised version of the NSF Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 24-1) has been issued. The new PAPPG will be effective for proposals submitted or due on or after May 20, 2024.
You are encouraged to review the by-chapter Summary of Changes provided in the PAPPG.
NSF will present information about these changes in a webinar on March 12th at 2 PM EST. Sign up on the Policy Office outreach website to be notified once registration opens.
While this version of the PAPPG becomes effective on May 20, 2024, in the interim, the guidelines contained in the currentPAPPG (NSF 23-1) continue to apply.
If you have any questions regarding these changes, please contact the DIAS/Policy Office at firstname.lastname@example.org.
The Federal Demonstration Partnership (FDP) is an association of federal agencies, research policy organizations and academic research institutions with the mission of streamlining the administration of federally sponsored research and create resources that are available to the research enterprise. NIH has worked closely with them over the years on various activities, including efforts to implement the NIH Data Management and Sharing (DMS) Policy that went into effect in January. Since March, NIH has engaged with FDP to pilot test two DMS plan templates. These templates were developed in close collaboration with staff and leadership from offices across NIH, and NIH seeks your input on them.
NIH encourages researchers to use the FDP alpha and bravo versions when preparing DMS plans, and submit the FDP survey providing NIH with feedback on your experience with the templates. The goal is to gain an understanding of what works best for researchers and to streamline the user experience once the first phase of the pilot is complete. Your input will provide NIH with valuable perspective and will inform NIH’s development of a single DMS Plan template suitable for the entire extramural community. Your participation will also provide you with a seat at the table with NIH colleagues as NIH refines the NIH DMS Plan template. See the complete article here.
The next NSF Grants Conference will be held virtually from December 4 – 7, 2023. Registration will open on Wednesday, November 8, at 12 PM ET. For those who cannot attend the live conference, all recorded conference sessions will be available on-demand shortly after the event. For more information, visit the NSF Grants Conference page.
The Department of Health and Human Services (HHS), including National Institutes of Health (NIH), operates under the Continuing Appropriations Act, 2024 and Other Extensions Act (Public Law 118-015) signed by President Biden on September 30, 2023. This Act (CR) continues government operations through November 17, 2023, at the Fiscal Year (FY) 2023 enacted level, with no reduction.
Consistent with NIH practices during the CRs of FYs 2006 - 2023, NIH Institutes and/or Centers may, at their discretion, issue non-competing research grant awards at a level below that indicated on the most recent Notice of Award. Upward adjustments to awarded levels will be considered after FY 2024 appropriations are enacted, but NIH expects institutions to monitor their expenditures carefully during this period. All legislative mandates that were in effect in FY 2023 (see NOT-OD-23-072) remain in effect under this CR, as well as the salary limitation set at Executive Level II of the Federal Pay Scale (see NOT-OD-23-056) and the Ruth L. Kirschstein National Research Service Award predoctoral and postdoctoral stipend levels and tuition/fees as described in NOT-OD-23-076.
The current salary cap levels remain the same until the Executive Salary Levels change; typically, January 2024.
NIH has released their final guide notice clarifying NIH’s long-standing policy on foreign subaward and consortium written agreements. The notice modifies the requirements to state that “subaward agreements must stipulate that foreign subrecipients will provide access to copies of all lab notebooks, all data, and all documentation that supports the research outcomes as described in the progress report, to the primary recipient with a frequency of no less than once per year, in alignment with the timing requirements for Research Performance Progress Report submission.” NIH clarifies that by “access to,” it is understood that such access may be entirely electronic. Effective January 2, 2024, section 15.2 of the NIH Grants Policy Statement will be updated to include these clarifications. Grant recipients will need to be in compliance with this updated policy guidance by March 2, 2024.
NIH expects recipients to ask potential subrecipients, at the application stage, to submit language in their letters of support indicating their awareness of these requirements and the subrecipient’s willingness to abide by all requirements should an award be issued.
NIH has developed a new subaward webpage and FAQs, that provides language that can be included in subaward agreements, and NIH will offer other resources to help the community comply with this policy guidance.
Data on all funded NIH grants is made available to the public on the RePORT website. One way information is provided is by school/department, which you can explore using the Awards by Location feature. Because of inconsistencies in the way information on department and school names are provided in grant applications, grantee officials can make changes in how that information is reflected in NIH systems.
NIH’s fiscal year ends on September 30, 2023, so now is the time for Signing Officials to verify the accuracy of their grant assignments to departments or components within institutions of higher education using the Grant Re-assign function in eRA Commons. Since the data in these files are “frozen” annually to ensure the reporting files produce consistent and meaningful results, any corrections must be made by 8:00 PM EDT on Tuesday, October 3, 2023 to be reflected in NIH annual reports. Rankings will also be reflected in The Blue Ridge Institute for Medical Research (BRIMR) based on the institutional information.
Incorrect assignments must be reported to email@example.com by September 28, 2023 so that one of OSP's Specialists can make the necessary corrections in eRA Commons.
For more information on how to verify your information, make corrections, and who can make the corrections, see NIH Guide Notice NOT-OD-23-168. Additional relevant guidance can also be found in the June issue of OSP-OGM e-Newsletter.
For any questions, please contact the Office of Sponsored Programs - Post Awards Team, at firstname.lastname@example.org.
The following critical FastLane, Research.gov, and Grants.gov system-related deadlines for NSF proposals are approaching:
FastLane September 29th Deadlines
- Friday, September 29, 2023 (5:00 PM submitter’s local time) is the last day to submit proposal file updates and budget revisions in FastLane, withdraw FastLane submitted proposals, and withdraw supplemental funding requests submitted in FastLane. Please see the FastLane System Decommissioning page for additional information.
- Friday, September 29, 2023 (11:00 PM Eastern Time) is the last day to access FastLane submitted and in-progress letters of intent, proposals, and supplemental
funding requests in FastLane.
- FastLane submitted and in-progress letters of intent, proposals, and supplemental funding requests will not be transferred to Research.gov; however, the reviews and summaries for proposals submitted in FastLane will remain available in Research.gov.
- Refer to the Instructions to Access and Download/Print FastLane Letters of Intent, Proposals and Supplemental Funding Requests.
- Friday, September 29, 2023 (11:00 PM Eastern Time) is the last day to access the FastLane homepage using the www.fastlane.nsf.gov URL. Starting September 30, 2023, the following changes will be implemented:
- The FastLane homepage URL (www.fastlane.nsf.gov) will redirect to the Research.gov homepage.
- Access to FastLane Proposal Review and Panelist Functions will be from the Research.gov homepage using the links indicated by an "F" icon displayed to the left of each FastLane functionality link.
- Links to decommissioned FastLane functionality (i.e., FastLane proposal file updates, budget revisions, and proposal downloads) will be removed from the Research.gov homepage.
- FastLane homepage top navigation bar tabs will be removed
Research.gov and Grants.gov October 20th Deadlines
- Friday, October 20, 2023 (5:00 PM submitter’s local time) is the last day to upload the NSF fillable PDF format for the biographical sketch and current and pending (other)
- Proposers currently may prepare the biographical sketch and current and pending (other) support using either SciENcv or the NSF fillable PDFs.
- The mandate to use SciENcv only for preparation of the biographical sketch and current and pending (other) support will go into effect for new proposals submitted or due on or after October 23, 2023.
- Refer to Proposal & Award Policies & Procedures Guide Chapters II.D.2.h.(i). and II.D.2.h.(ii). as well as the NSF biographical sketch and current and pending (other) support pages for more information.
- Please be aware that biographical sketch and current and pending (other) support format is validated for Grants.gov proposals at proposal submission to NSF rather than at document upload as in Research.gov. Grants.gov proposals which include the NSF fillable PDF format will not pass the submission validations after Friday, October 20, 2023 (5:00 PM submitter’s local time). For more information about NSF proposal submissions via Grants.gov, please visit the Grants.gov Proposal Processing in Research.gov informational page.
SciENcv Training Resources
- NSF Biographical Sketch video tutorial
- NSF Current & Pending (Other) Support video tutorial
- SciENcv help guide with NSF-specific section (includes screenshots and step-by-step instructions)
- Using SciENcv Frequently Asked Questions
- SciENcv demo recording from June 2023 NSF Grants Conference (demo starts at the 23:49 minute marker)
NOT-OD-23-161: This notice updates the NIH application instructions for submitting requests for Data Management and Sharing costs in a single line item. As outlined in the Final NIH Policy on Data Management and Sharing (DMS), costs associated with data management and data sharing may be allowable under the budget for the proposed project. Currently, the NIH How to Apply - Application Guide states that costs to support activities described in the DMS plan, including personnel costs, must be noted on the R&R Budget Form as a single line item titled “Data Management and Sharing Costs.” The line item must be used only for DMS costs and cannot be combined with any “Other” costs. If no costs will be incurred, the applicant must enter “0” in the funds requested column. These previous instructions will be rescinded effective October for due dates on or after October 5, 2023.
Effective for applications submitted for due dates on or after October 5, 2023, NIH will no longer require the use of the single DMS cost line item. NIH recognizes that DMS costs may be requested in many cost categories. Therefore, in line with our standard budget instructions, DMS costs must be requested in the appropriate cost category, e.g., personnel, equipment, supplies, and other expenses, following the instructions for the R&R Budget Form or PHS 398 Modular Budget Form, as applicable. While the single cost line item is no longer required, NIH will require applicants to specify estimated DMS cost details within the “Budget Justification” attachment of the R&R Budget Form or “Additional Narrative Justification” attachment of the PHS 398 Modular Budget Form, pursuant to the instructions.
Updates to the NIH How to Apply – Application Guide will be published prior to the October 5, 2023, effective date.
- The National Science Foundation (NSF) implemented revised versions of the Biographical Sketch and Current and Pending (Other) Support formats for consistency with the Proposal and Award Policies and Procedures Guide (PAPPG) (NSF 23-1). The requirement to use the revised formats is effective for proposals submitted or due on or after January 30, 2023.These revised formats are now available in SciENcv and on the NSF Policy Office website. As a reminder, the mandate to use SciENcv only for preparation of these senior personnel documents will go into effect for new proposals submitted or due on or after October 23, 2023.Staff from NSF and NIH conducted a webinar to discuss the revised formats and demonstrate the SciENcv system .
The purpose of this notice is to remind the community of the effective date of the NIH Policy for Data Management and Sharing (DMS Policy) and summarize available key resources.
As noted in the Final NIH Policy for Data Management and Sharing (NOT-OD-21-013), the effective date of the DMS Policy is January 25, 2023 for competing grant applications submitted to NIH for the January 25, 2023 and subsequent receipt dates; proposals for contracts submitted to NIH on or after January 25, 2023; NIH Intramural Research Projects conducted on or after January 25, 2023; and other funding agreements (e.g., Other Transactions) executed on or after January 25, 2023, unless otherwise stipulated by NIH.
The DMS Policy applies to all NIH research, funded or conducted in whole or in part by NIH, that results in the generation of scientific data. Note that the DMS Policy does not apply to research and other activities that do not generate scientific data, for example: research training, fellowships, infrastructure development, and non-research activities. See Research Covered Under the Data Management & Sharing Policy for more details.
The DMS Policy has two basic requirements:
- Submission of a Data Management and Sharing (DMS) Plan outlining how scientific data and any accompanying metadata will be managed and shared, considering any potential restrictions or limitations.
- Compliance with the Plan approved by the funding NIH Institute, Center, or Office.
Ultimately, the new DMS Policy promotes transparency and accountability in research by setting a minimum set of expectations for data management and sharing. This means that other NIH policies or NIH Institutes, Centers, Offices, or programs may build upon these expectations, for instance, by specifying scientific data to share, relevant standards, repository timelines, and/or shorter data sharing timelines for meeting programmatic needs, the DMS Policy sets a consistent baseline across NIH.
Effective January 1, 2023, the Executive Level II salary level is $212,100. For issued awards that were restricted to Executive Level II (see historical record of salary cap @ https://grants.nih.gov/grants/policy/salcap_summary.htm), including competing awards already issued in FY 2023, if adequate funds are available in active awards, and if the salary cap increase is consistent with the institutional base salary, recipients may rebudget funds to accommodate the current Executive Level II salary level.
- Guidance on Salary Limitation for Grants and Cooperative Agreements FY 2023(NOT-OD-23-056)
NATIONAL INSTITUTES OF HEALTH (NIH)
- Guidance on Salary Limitation for Grants and Cooperative Agreements FY 2023(NOT-OD-23-056)
New NSF requirement for proposers to provide a certification regarding Safe and Inclusive Working Environments for Off-Campus and Off-Site Research for proposals submitted on or after January 30, 2023.
A new box will appear on the Cover Sheet titled Off-Campus or Off-Site Research
For purposes of this requirement, off-campus or off-site research is defined as data/information/samples being collected off-campus or off-site, such as fieldwork and research activities on vessels and aircraft.
For each proposal that involves research off-campus, the AOR must complete a certification that the organization has a plan in place for that proposal regarding safe and inclusive working environment.
The plan must describe how the following types of behavior will be addressed:
1. Abuse of any person, but not limited to harassment, stalking, bullying or hazing of any kind, whether the behavior is carried out verbally, physically, electronically, or in written form; or
2. Conduct that is unwelcome, offensive, indecent, obscene, or disorderly.
The plan should identify steps the proposing organization will take to nurture an inclusive off-campus or off-site working environments , e.g., trainings; processes to establish shared team definitions of roles, responsibilities, and culture, e.g., codes of conduct; and field support, such as mentor/mentee support mechanisms, regular check-ins, and/or developmental events. A good starting point for SBU Investigators would be the Stony Brook University Plan for Equity, Inclusion and Diversity.
The plan should consider communications within the team and to the organization, minimizing singular points within the communications pathway (e.g., a single person overseeing access to a single satellite phone), and any special circumstances such as the involvement of multiple organizations or the presence of third parties in the working environment should be taken into account. The process or method for making incident reports as well as how any reports received will be resolved should also be accounted for. In developing your plan, SBU Investigators should refer to the Office of Equity and Access Policies and Procedures page.
The plan itself is not submitted to NSF as part of the proposal.
The plan must be completed and provided to OSP prior to the submission of a proposal.
Data Management & Sharing Policy Overview
The NIH Data Management & Sharing (DMS) Policy, effective January 25, 2023, applies to all research, funded or conducted in whole or in part by NIH, that results in the generation of scientific data. This includes all NIH-supported research regardless of funding level, including: extramural grants, extramural contracts, intramural research projects, and other funding agreements. First, determine if your proposed research is subject to the DMS policy. Then, identify appropriate methods/approaches and repositories for managingandsharing scientific data.
Planning & Budgeting for Data Management & Sharing
- Develop a Plan for managing and sharing scientific data and submit this Plan within the funding application or proposal.
- Review NIH guidance for Writing an up to two page DMS Plan
- The Plan should cover 6 recommended elements
- Estimate and request funds for data management and sharing activities if not already covered by institution or other sources. These should include all allowable costs for data management & sharing for all data types.
Submission & Review of DMS plans
- Submit DMS Plans and budget requests as part of the funding application or proposal.
- Peer Review will not see or review DMS Plans, but will consider any related budget items.
- NIH program staff will review the DMS Plan for acceptability and may request modifications prior to award as appropriate.
- Plans must be approved by the funding institute prior to award.
Implementing DMS Plans
- Awardees are expected to carry out data management and sharing as outlined in approved plans and as a term and condition of award.
- Manage and share data as described in the approved DMS Plan.
- Provide updates on data management and sharing activities in annual progress reports.
- If plans change over the course of the project, work proactively with NIH Program Officer to obtain review and approval of modifications.
Researcher Tools and Resources:SBU Library Resources
- NIH Data Management and Sharing Policy Guidance
- Zoom Presentation, December 20, 2022: Are You Ready? Preparing for the New NIHData Management and Sharing Plan Requirements
- NIH Data Management and Sharing Guidance
- NIH Optional DMS Plan Format
- NIH Scientific Data FAQs
- Webinar I: Understanding the New NIH Data Management and Sharing (DMS) Policy
- Webinar II: Diving Deeper into the new NIH Data Management and Sharing Policy
- The Who, What, Where and When of the NIH Data Management and Sharing (DMS) Policy
Related NIH Announcements:
- NOT-OD-21-014 – Elements of an NIH Data Management and Sharing Plan
- NOT-OD-21-015 – Allowable Costs for Data Management and Sharing
- NOT-OD-21-016 – Selecting a Repository for Data Resulting from NIH-Supported Research
- NOT-OD-22-214 - Responsible Management and Sharing of American Indian/Alaska Native Participant Data
- NOT-OD-21-013 - Protecting Privacy When Sharing Human Research Participant Data
- NOT-OD-22-189 - Implementation Details for the NIH Data Management and Sharing Policy
NSF Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 23-1) has been issued. The new PAPPG will be effective for proposals submitted or due on or after January 30, 2023.
You are encouraged to review the by-chapter summary of changes provided in the Introduction section of the PAPPG.
NSF will present information about these changes at the upcoming NSF Grants Conference as part of the Proposal and Award Policy Update session on November 17th. Additional information and no-cost registration are available at: https://nsfpolicyoutreach.com/22-grants-conference/.
The DOE Office of Science is adding new requirements to its solicitation process. Applicants must submit a plan to promote inclusive and impartial research (a PIER plan) with their research proposal. A notice from his Director of Science, Asmeret Asefaw Berhe, explains further. PM
The Office of Science will be holding a community webinar on October 17th to review the new PIER requirements. You can register to join.
New NIH "FORMS-H" Grant Application Forms and Instructions notice informs the applicant and recipient communities of changes to grant application forms and application guide instructions for due dates on or after January 25, 2023. See High-level Summary of Form Changes in FORMS-H Application Packagesfor a full list of form changes. Participating agencies will notify the community if it is determined additional changes are needed. These changes will be implemented with application form packages identified with a Competition ID of "FORMS-H" and associated application guide instructions. Additional guidance and confirmation of implementation plans will be provided in Fall 2022.
NYS Office of the State Controller Fringe Benefit and Indirect Costs for NYS rate applied to salary offset appointments (IFR).
Effective July 1, 2022
Level Salary Range Postdoctoral Associate (RF) $50,000-$65,000 Postdoctoral Associate (State)
Note: also receives $3,026 location pay
Senior Postdoctoral Associate (RF) $57,000-$73,000 Research Scientist (RF) $60,000-$80,000