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  • Revision of NSF Award Terms and Conditions

    The Office of Management and Budget (OMB) mandated awarding agencies adopt recent revisions to 2 CFR §200;  Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards  (Uniform Guidance) effective November 12, 2020.  The purpose of this message is to make you aware that the Research Terms and Conditions (RTCs) have been revised by the participating agencies for consistency with the revised 2 CFR §200.  NSF serves as the steward of these terms and conditions, and maintains the  RTC website on behalf of all of the participating agencies.  At this time, the agencies participating in this activity include the: U.S. Department of Commerce/National Oceanic and Atmospheric Administration & National Institute of Standards and Technology; U.S. Department of Energy; National Aeronautics and Space Administration; National Science Foundation; U.S. Department of Health and Human Services/National Institutes of Health & Food and Drug Administration; U.S. Department of Agriculture/National Institute of Food and Agriculture; and the U.S. Department of Homeland Security.   Agency implementation statements provide specific details on how participating agencies are implementing the revised RTCs. In accordance with this requirement, the updated RTCs, which implement the changes to 2 CFR §200, will be fully effective beginning November 12, 2020. This includes the following documents: 

    • RTC Overlay to 2 CFR §200;
    • RTC Appendix A: Prior Approval Matrix;
    • RTC Appendix B: Subaward Requirements;
    • RTC Appendix C: National Policy Requirements; and
    • Agency Specific Requirements for the participating agencies.

     While the Uniform Guidance outlines provisions that are specific to research, these Research Terms and Conditions: 

    • Incorporate the entire Uniform Guidance by reference, clarifying or supplementing select provisions where appropriate and consistent with government-wide research policy;
    • Apply to an award when included as part of the award or when incorporated in the award by reference. Use of the RTCs is envisioned as a streamlined approach that supports the implementation of the Uniform Guidance by providing clarification, supplementary guidance, and, where appropriate, selected options, while meeting the spirit and intent of a uniform implementation;
    • Include flexibility for additional individual agency clarification through the incorporation of agency specific requiremen
    • Please note that the previous version of the RTCs incorporated the full set of OMB Frequently Asked Questions (FAQs) by reference. This set of FAQs has not yet been updated to align with 2 CFR §200, and, as such has been deleted from the RTC Overlay.
    • Award specific questions should be directed to the applicable participating agency.

    POSTED November 17, 2020

    ___________________________________________________________________________________________________________________

    Revision of NSF Award Terms and Conditions

    The following sets of  NSF Award Conditions have been updated for consistency with the revised 2 CFR §200,  Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

    • Grant General Conditions (GC-1);
    • Cooperative Agreement Financial and Administrative Terms and Conditions (CAFATC); and
    • Cooperative Agreement Modifications and Supplemental Financial and Administrative Terms and Conditions for Major Multi-User Research Facility Projects and Federally Funded Research and Development Centers.

    The revised terms and conditions will apply to all new NSF awards and funding amendments to existing awards made on or after November 12, 2020.

    The terms and conditions incorporate revised 2 CFR §200 coverage including: requirements for award termination and enforcement; compliance with Section 889 of the National Defense Authorization Act (NDAA) which prohibits the use of Federal assistance funding on certain telecommunications and video surveillance services or equipment;  as well as other significant changes and clarifications.  All sets of award conditions are accompanied by a summary of changes made to that document.

    NSF will separately announce the release of the  Agency Specific Requirements to the  Research Terms and Conditions (RTC), as well as the  Administration of NSF Conference or Group Travel Award Grant Conditions (FL-26).

    Questions about NSF award conditions may be sent  to  policy@nsf.gov.

    POSTED November 11, 2020

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    Change in Facilities and Administrative (F&A) Cost for Clinical Trials

    After careful consideration, we are changing the facilities and administrative (also known as "F&A" or "indirect costs") rate for Clinical Trials from 25% total direct costs (TDC) to 30% TDC, effective November 1, 2020. The rate   reflects the first increase in over a decade and brings Stony Brook University in line with the rate being charged by many of our national peers, and it applies to both sponsor-initiated and investigator-initiated clinical trials where the primary sponsor is for-profit.

    The new 30% TDC is available for use now on an optional basis, but will become mandatory for trials whose full proposals are submitted to OSP on and after November 1, 2020. The lead time is intended to allow for smooth completion of proposals and budget negotiations for clinical trials already in process. If you have not yet budgeted your trial, we recommend using the new rate now.

    Ongoing active clinical trials will retain their current F&A rate of 25% TDC until their existing statement of work is complete (even if that occurs after November 1, 2020). However, trials that propose new substudies or additional scopes of work after 11/1/2020 will be subject to the new rates for the new scopes of work. 

    All other agreements will continue to use the University's standard F&A rates. F&A rates can be accessed   here   .     

    If you are uncertain which rate to use, please consult your   Contracts and Clinical Trials Specialist     in the Office of Sponsored Programs.  

    POSTED: October 5th, 2020

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    National Science Foundation ( NSF) Updates to the Research Performance Progress Report (RPPR) - Effective October 5th

     Effective October 5, 2020, the National Science Foundation (NSF) will enhance the Project Reporting System in Research.gov to implement the revised Research Performance Progress Report (RPPR). The RPPR is a uniform format for reporting performance progress on Federally funded research projects and research-related activities. NSF awardees use the RPPR to prepare and submit annual and final project reports to NSF. Further details about the RPPR can be found on the Research.gov  About Project Reports website.

      New Question for Project Reports with Active Other Support Changes

     On October 5, 2020, NSF will add the following new question to the Edit Participants screen:  Has there been a change in the active other support of the PI/PD(s) since the last reporting period?   If Principal Investigators (PIs)/Project Directors (PDs) and co-PIs/co-PDs select “Yes,” they will be required to upload their most up-to-date Current and Pending Support document in an NSF-approved format to notify NSF that active other support has changed since the award was made or since the most recent annual report.

    Current and Pending Support documents not in an NSF-approved format will trigger a compliance error preventing document upload and submission of the annual or final project report.

    The NSF-approved formats for Current and Pending Support are  SciENcv: Science Experts Network Curriculum Vitaeand an  NSF fillable PDF.

    The NSF  Current and Pending Support website includes additional information as well as links to system-related Frequently Asked Questions (FAQs) for both NSF-approved formats. A set of policy-related  FAQs related to current and pending support is also available.

      Additional New Questions from the Revised RPPR

     Beginning October 5, 2020, NSF will also add the following three questions to the "Impact" and "Changes/Problems" tabs:

    •  What was the impact on teaching and educational experiences?  (Impact tab) ;
    • What percentage of the award’s budget was spent in a foreign country?  (Impact tab) ; and
    • Has there been a change in primary performance site location from that originally proposed?  (Changes/Problems tab) .

     POSTED: September 28, 2020

  • National Science Foundation -  Important Notice (IN) 147,  Research.gov Implementation Update

    NSF is now taking proactive steps to incrementally move the preparation and submission of all proposals from FastLane to Research.gov with a tentative target date for completion by 2022.  In support of this effort, in the coming weeks and months, NSF will begin making changes to specific funding opportunities to require the use of Research.gov for the preparation and submission of proposals to NSF . 1  The Directorate for Biological Sciences (BIO) will soon require the use of Research.gov for the preparation and submission of proposals in response to its core programs that do not have deadline dates. NSF funding opportunities will clearly specify whether submission via Research.gov is available or required.

    POSTED: September 23, 2020

  • National Science Foundation Updates

    Effective October 5, 2020, the National Science Foundation (NSF) will begin enforcing the  Proposal & Award Policies & Procedures Guide  (PAPPG) (NSF 20-1) requirement to use NSF-approved formats for the preparation of the Biographical Sketch and Current and Pending Support proposal documents. The NSF-approved formats are  SciENcv: Science Experts Network Curriculum Vitae and an NSF fillable PDF.

    All other PAPPG (NSF 20-1) changes were effective on June 1, 2020. Please refer to the complete list of PAPPG (NSF 20-1)  significant changes and clarifications which include the IT system changes and other policy-related changes. A set of  Frequently Asked Questions (FAQs) on proposal preparation and award administration related to NSF  PAPPG (NSF 20-1) is also available and includes Biographical Sketch and Current and Pending Support information.

    Biographical Sketch and Current and Pending Support Websites

    • The NSF   Biographical Sketch  and   Current and Pending Support  websites include links to the NSF-fillable PDF formats, updated FAQs, and instructions.   For the fillable PDF formats, NSF recommends users download and save the blank PDF document prior to adding content. Populating content directly into a web browser (e.g., Chrome or Safari) may result in formatting inconsistencies. The completed and saved PDF can then be uploaded via FastLane, Research.gov, or Grants.gov.   Beginning on October 5, 2020, links to the   Biographical Sketch  and   Current and Pending Support   websites will also be located in FastLane (on the Biographical Sketch and Current and Pending Support Personnel pages), in Research.gov (on the Biographical Sketch and Current and Pending Support Upload pages), and in Grants.gov (on the NSF Senior Key Person Profile form version 2.0).

    Change of Principal Investigator (PI) and Add/Change Co-PI Requests

    • Effective October 5, 2020, Biographical Sketch and Current and Pending Support documentation must also be in an NSF-approved format when uploaded with a Change of PI and an Add/Change co-PI request in FastLane.

    Research Performance Progress Report (RPPR) Submissions with Active Other Support Changes

    • Effective October 5, 2020, PIs and co-PIs must include an NSF-approved format for Current and Pending Support when   notifying NSF that active other support has changed since the award was made, or since the most recent annual report .
    • This new requirement serves as NSF’s implementation of the revised RPPR, a uniform format for reporting performance progress on Federally-funded research projects and research-related activities.

    Automated Compliance Checks for NSF-approved Formats

    Biographical Sketch and Current and Pending Support documents not in an NSF-approved format will trigger a compliance error and ultimately will prevent proposal submission or completion of the post-award action. This compliance check applies to proposals, Change of PI requests, Add/Change co-PI requests, and relevant RPPR submissions.

    • Note that automated compliance checks also apply when a proposal file update (PFU) is performed on a proposal. Proposers should be aware that if a proposal was previously submitted successfully, a PFU performed on the proposal will be prevented from submission if the proposal does not comply with the compliance checks in effect at the time.

    NSF-approved Format Updates

    Based on feedback from the research community, NSF has enhanced both approved formats, and users are encouraged to use the latest versions. Please see the system-related   FAQs on using SciENcv  and the system-related   FAQs on using the NSF fillable PDF  for a list of the improvements to each format. In particular, note the permitted use of “et al.” for publication citations in the Biographical Sketch when listing multiple authors. Senior personnel who wish to include publications in the products section of the Biographical Sketch that include multiple authors may, at their discretion, choose to list one or more of the authors and then "et al." in lieu of including the complete listing of authors' names.



    SciENcv Enhancements

    The SciENcv module for creating NSF Biographical Sketch and Current and Pending Support documents will be updated prior to October 5, 2020; however, all SciENcv-generated Biographical Sketch and Current and Pending Support PDF documents created on or after April 1, 2020 remain compliant in NSF systems.



    Prior to the October 5th requirement to use the NSF-approved format, SciENcv will make a number of enhancements that include:

    • ability for users to reorder products and appointments in the Biographical Sketch
    • ability for users to edit long author citations imported from ORCID on the Biographical Sketch and add “et al.”



    • addition of a Current and Pending Support tool tip to provide clarification and guidance on how users should document support under a fiscal year calendar

    Please see the system-related   FAQs on using SciENcv  for details.



    As a reminder, the SciENcv tool integrates with ORCID, enabling users to populate the Biographical Sketch by importing data directly from ORCID records rather than having to manually enter all the required information. This helps reduce administrative burden associated with the Biographical Sketch preparation process. Additionally, SciENcv allows users to grant access to delegates to assist with maintaining and updating data. SciENcv also offers users a dynamic and more customized PDF. For example, users with fewer Current and Pending Support entries may elect to use SciENcv to generate their Current and Pending Support PDF document since SciENcv will produce a PDF without any blank pages. Conversely, the Current and Pending Support fillable PDF will always be 15 pages regardless of how much data is included.



    Latest NSF Fillable PDF Version

    Revised NSF fillable PDF formats were released on May 1, 2020; however, the previous versions remain compliant in NSF systems.

    • The May 1, 2020 version is indicated by "Revised 05/01/2020" printed on the first page of each form.

    Additional Training Resources

    To learn more about the NSF-approved formats for Biographical Sketch and Current and Pending Support, please view the   NSF PAPPG (NSF 20-1) webinar  and   NSF-Approved Formats for the Biographical Sketch & Current and Pending Support Sections of NSF Proposals webinar .



    SciENcv has created the following materials to guide NSF users through the preparation of the NSF documents available in SciENcv:

    Other Updates for Proposers

    A revised NSF Grants.gov Application Guide will be published on September 16th and effective October 5, 2020. The Guide will be updated to remove references and instructions for the Research & Related Personal Data Form. NSF will no longer require this form, and this form will no longer be included in NSF's packages effective October 5, 2020.

    POSTED: September 21, 2020 

    __________________________________________________________________________________________________________________

    The National Science Foundation announced the issuance of a set of  Frequently Asked Questions (FAQs) on proposal preparation and award administration related to NSF  Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 20-1)Some of the topics addressed in the FAQs include conference proposals, cost sharing, deadline dates, indirect costs, international activities/considerations and participant support. If you have any questions regarding this document, please contact the DIAS/Policy Office by email at   policy@nsf.gov, or The Office of Sponsored Programs at osp@stonybrook.edu.

    POSTED: August 28, 2020

    __________________________________________________________________________________________________________________

     

    Late ​last week, OMB released a new memo extending COVID related administrative relief for federal grant recipients and applicants. https://www.whitehouse.gov/wp-content/uploads/2020/06/M-20-26.pdf

    NSF Implementation of M-20-26

    The Foundation has issued guidance on NSF’s implementation of the Office of Management and Budget (OMB) Memorandum ( M-20-26 ), entitled, Extension of Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronavirus (COVID-19) due to Loss of Operations .  NSF remains committed to working with the Administration, other federal agencies, and the research community to effectively respond to the COVID-19 national emergency.  This guidance is to implement updated guidance authorized by OMB Memorandum M-20-26 for recipients affected by COVID-19.  The guidance extends two of the short-term administrative relief from specific requirements contained in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards , without compromising accountability requirements. These extensions, that go beyond what OMB previously outlined in Memorandum M-20-17 , specifically pertain to the allowability of salaries and other project activities and single audit submission.  In order to support charges against NSF awards, recipients are reminded of their responsibility to maintain appropriate records and documentation to support the charges in accordance with institutional policies and procedures. OMB Memoranda M-20-17 and M-20-20 have been rescinded.

    NSF has worked with colleagues at the National Institutes of Health to develop a consistent implementation which they will be issuing separately.

    Questions about the policies described in the NSF Guidance should be directed to policy@nsf.gov

  • NSF has extended the upcoming proposal deadline for the Faculty Early Career Development Program (CAREER) until 5:00 p.m. submitter's local time on Tuesday, August 11, 2020.  

    Please note that the eligibility requirements specified in the solicitation remain unchanged, and proposers must meet all of the eligibility requirements as of the original deadline  of July 27, 2020. The Departmental Letter that must be submitted by the Department Chair (or equivalent) must use July 27, 2020 to determine eligibility, regardless of whether the CAREER proposal is submitted before, on, or after July 27, 2020. An untenured assistant professor on July 27, 2020 is eligible to submit a CAREER proposal even if the Principal Investigator is tenured/promoted in the fall. A new faculty member who starts on July 28, 2020 or later is not eligible to submit a CAREER proposal this year.

    In order to ensure timely proposal review and decision making, NSF strongly encourages submission of CAREER proposals on or before the original deadline of July 27, 2020. NSF will not consider requests to extend the deadline date beyond 5:00 p.m., submitter’s local time on August 11, 2020, except as outlined in PAPPG Chapter I.F.3.

    For more about information about the CAREER Program please visit   www.nsf.gov/career.

  • The   fringe benefit rates  for FY 2021 and FY 2022 have been approved by DHHS and become effective July 1st, 2020, in conjunction with the beginning of the fiscal year observed by SUNY.  SBU's policy is to use the  approved fixed and provisionally approved rates only. 
     
    The RF Central Office has advised us that, while the NYS fringe benefits rate has been approved, the Office of the State Controller will update their webpage closer to July 1st. We will share the information as soon as it becomes available.
     
    The following rates are reflected in the Oracle business system, OSP's budget worksheets on the website as well as myResearch Grants, and should be used on all new proposals:
     
    7/1/20-6/30/21 
     
    Regular RF Employees 41%
    Post Doctoral 25% 
    Graduate Students 16%
    Undergrad Students 5%
    Summer only 14%
    SUNY-IFR 57.71%
     
    7/1/21-6/30/22 and beyond  

     
    Regular RF Employees 42%
    Post Doctoral 24% 
    Graduate Students 16%
    Undergrad Students 5.5%
    Summer only 15%
    SUNY-IFR 59.04%
     
     
    For any questions, please don't hesitate to contact your Grants and Contracts Specialist or email us at   osp@stonybrook.edu.
  •   NSF has released an announcement about moving the roll out date of the NSF required biosketch and current and pending templates to   October 1. However, please encourage your faculty to use the new templates so that we can troubleshoot and share concerns/comments with NSF. Please contact your OSP Specialist with any questions regarding this notice. We would appreciate your sharing this information as rapidly and as broadly as possible.

    Dear Colleagues:

    On June 1, 2020, NSF will implement the   Proposal and Award Policies and Procedures Guide  (PAPPG) (NSF 20-1) for proposals submitted or due on or after this date. The revised PAPPG implements a variety of changes and clarifications, the highest profile of which requires use of an NSF-approved format for the preparation of the biographical sketch and current and pending support.

    Due to the COVID-19 pandemic and the ensuing stress on proposers, the research community has not been able to adequately prepare and train their staff for the implementation of the new requirements.

    NSF has therefore made the decision to delay the requirement to use NSF-approved formats for the   biographical sketch  and   current and pending support  sections of NSF proposals until October 1, 2020. Proposers must continue to format these documents in accordance with PAPPG requirements (see PAPPG sections   II.C.2.f  and   II.C.2.h). NSF encourages the community to use these formats and continue to provide valuable feedback as we enhance them for future implementation.

    Over the coming week, NSF will make updates to existing policy guidance, websites and Frequently Asked Questions (FAQs) to reflect the change. NSF will communicate further with the community once these updates have been made.

    Webinars covering the use of NSF-approved formats as well as all of the significant changes to the PAPPG are available on the   NSF Policy Outreach website.

    NSF will continue to implement all other changes to the PAPPG beginning June 1, 2020, including the following:

    • New requirement for proposing organizations to submit government-wide representations and certifications in the System for Award Management (SAM);
    • New requirement for providing e-mail documentation of Program Officer approval for the submission of RAPID and EAGER proposals; and
    • Clarifications to current and pending support coverage as well as other changes throughout the document.

    You are encouraged to review the by-chapter summary of changes provided in the Introduction section of the PAPPG. If you have any questions regarding these changes, please contact the DIAS/Policy Office at   policy@nsf.gov.

  • The May edition of NIH Extramural Nexus is available and it addresses issues such as Impact of   COVID-19 on Peer Review Outcomes FY19 by the Numbers, new resources and more. 

    Top Stories include:

    NOT-OD-20-110 - Reissue of Parent Announcements (PA-18-589, PA-18-590, PA-18-591, and PA-18-592) and the Urgent (PA-18-935) and Emergency (PA-20-135) Competitive Revision FOAs is Underway - Continue to use the Current Announcements and Forms Packages Until Reissuance

    Working on an NIH Grant Application? Make Sure You Are Using the Right Forms!

    NIH is transitioning to an updated set of application forms we refer to as FORMS-F. Use FORMS-F forms for grant application due dates on or after May 25, 2020 and FORMS-E for due dates on or before May 24, 2020.  Continue reading →

    Late Window Extension for T32 and T35 Applications to Parent Announcements

    Training grant applications submitted to parent funding opportunity announcements PA-20-142 (T32) and PA-20-162 (T35) for the May 25th due date will be accepted through June 30, 2020.  Continue reading →

    Animal Oversight Changes for Institutions Receiving National Aeronautics and Space Administration (NASA) Funding

    NIH and the National Aeronautics and Space Administration (NASA) announced a new agreement to ensure consistent and effective oversight of the welfare of animals used in NASA-funded activities.  Continue reading →

    New Resources:

    New “All About Grants” Podcast – All About Contracts

    Yes, we are talking about contracts in this next installment of the NIH’s “All About Grants” podcast series. Our guests are George Kennedy and Brian O’Laughlin, who are acquisition staff from the National Institute of Allergy and Infectious Diseases and National Institute on Drug Abuse, respectively.  Continue reading →

     
  • Updated Graduate Student Tuition Rates -  Aug 06, 2019

    The Fall 2019-2020 tuition rates have been very recently posted. The new tuition rate to be charged to new and renewal proposals submitted to sponsors on or after August 26, 2019 is $5,652/year/student (or $2,826 per semester). This rate will be held constant throughout the lifetime of the award if funded.