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  • FORMS-G – We’re Ready, Are You?

    By NIH Staff; Posted November 18, 2021

    Hopefully, you’ve seen our notices ( NOT-OD-22-018 NOT-OD-21-169  ),  tweets , and previous Nexus posts ( Goodbye FORMS-F, Hello FORMS-G Goodbye DUNS, Hello UEI ) regarding our pending transition to an updated set of grant application forms we refer to as FORMS-G. If so, you already know that you must use FORMS-G forms for grant application due dates on or after January 25, 2022 and FORMS-F for due dates on or before January 24, 2022. You might have even started preparing your FORMS-G application.

    Here are a few updates and tips to help navigate the transition.

    • The  How to Apply – Application Guidepage includes application form instructions for both Version F and Version G.
      • Review the  Significant Changes section of the Version G instructions to familiarize yourself with major instruction changes between Versions F and G.
      • Refer to our FORMS-G  Annotated Form Set for a visual representation of the new forms.
    • FORMS-G application packages are now available on many of our active funding opportunity announcements (FOAs).
      • We will complete the bulk of our updates by November 25, though package posting for small business and fellowship FOAs will continue into December.
      • Both FORMS-G and FORMS-F packages will be associated with our FOAs for a short transition period. Carefully choose the correct form package based on the targeted due date and Competition ID.
        • Tip – Use the application package Competition ID to determine the form version. If you aren’t sure what an application package “Competition ID” is or where to find it, check out  Do I Have the Right Form Version For My Application?
        • Tip – Take advantage of the copy features in ASSIST, Workspace, and many system-to-system solutions if you need to move your application data from one version to another.
      • All of our FORMS-F packages are set to close on January 24, 2022 regardless of opportunity expiration date. This bulk change was made to help facilitate the transition. Application due dates remain unchanged. You must refer to the FOA for key date information (i.e., do not rely on the package close date reflected in ASSIST or
    • The  Biosketchand  Other Support  pages currently have two sets of format page information – a tab for “Due dates on/after January 25, 2022” and a tab for “Due dates on/before January 24, 2022”. You MUST use the updated formats with FORMS-G applications.
      • Tip – Use the updated biosketch and format pages now. Since these format pages are used for attachments within the application and aren’t part of the application forms themselves, there is no need to wait for FORMS-G to use them.  
      • Tip – Check out our  Biosketch FAQs and  Other Support FAQs . If your question isn’t answered in our online resources, reach out to .
    • Unique Entity Identifiers (UEIs) are used with FORMS-G application in place of DUNS.
      • The System for Award Management (SAM) automatically issued UEIs for existing registrations and is assigning UEIs to all new registrations.
        • DUNS still required for SAM registrations until April 2022.
      • eRA is pulling SAM UEI data for organizations registered in eRA Commons.
      • ASSIST users can now see their UEI when using the “Click for SAM Registration Details” feature at initiation and within the FOA Information section of the application Summary Tab.
      • In early January, UEI information will be displayed in the eRA Commons Institution Profile (IPF).
    • Although our system updates are already in place for FORMS-G, updates to our  Forms Libraryare still in progress.  As a reminder, most of the forms included in the Forms Library are for reference only. Applications and reports must be prepared and submitted through our electronic systems.
      • If you are working on a Training application for the January 25, 2022 due date there is no need to update your training tables to FORMS-G versions since only the OMB approval date changed between FORMS-F and FORMS-G.

    Hungry for even more details? View this recorded presentation titled Deep Dive into FORMS-G and Related Policy Changes ( video PowerPoint Transcript ) originally presented as part of our  NIH Virtual Seminar on Program Funding and Grants Administration  held earlier this month.

    POSTED BY OSP 11/18/21

    NSF-approved Biographical Sketch and Current and Pending Support Format Updates

      Current and Pending Support Fillable PDF Updates

    Based on feedback from the research community and NSF Program Officers, NSF has incorporated functionality as of August 30, 2021, in FastLane and to remove any pages which do not contain data entered by users (i.e., blank pages) from the NSF-approved current and pending support fillable PDF. This trimming functionality will be integrated in on October 4, 2021, in coordination with implementation of the revised PAPPG ( NSF 22-1) for proposals submitted in and project reports submitted in the Project Reporting System.

    *The trimming service only applies to the NSF-approved current and pending support fillable PDF and not to any other uploaded PDFs. Current and pending support PDFs generated in SciENcv do not include blank pages.

    *The current and pending support fillable PDF document is paginated, and the PDF page numbers will not be updated during the trimming process. This means that it is possible for the trimmed PDF to have skipped page numbers corresponding to the blank pages removed from the fillable PDF. NSF Program Officers are aware of this potential occurrence in proposals submitted to NSF.

    *Proposers with in progress proposals as of August 30, 2021, can delete previously uploaded current and pending support fillable PDFs from their FastLane or proposals and then re-upload them to trigger the trimming service.

      Updated Biographical Sketch and Current and Pending Support SciENcv and Fillable PDF Formats

    *The updated NSF-approved biographical sketch and current and pending support formats will be available in September 2021 to preview before they are required on October 4 th. The updated fillable PDF formats will be available for download from the NSF  biographical sketch and  current and pending support websites by September 3 rd. Updated SciENcv formats will be available on the SciENcv Create a New Document screen by September 17 th.

    *Biographical sketch format updates include increasing the page limit from two to three pages.

    *Current and pending support format updates include the addition of new sections for information on objectives and overlap with other projects to help NSF and reviewers assess overlap/duplication.

    *Although submission of the updated NSF-approved formats is not permitted (i.e.,, FastLane, and will not allow the 22-1 forms to be uploaded) until implementation of the revised PAPPG ( NSF 22-1) on  October 4, 2021,  NSF is encouraging proposers and grantees to begin familiarizing themselves with the updated NSF-approved formats when they are available.

    POSTED BY OSP 8/30/21


    Approved Fringe Benefit Rates for FY 2022 and FY 2023

    The  fringe  benefit  rates  for FY 2022 and FY 2023 have been  approved by DHHS and become effective July 1st, 2021, in conjunction with the beginning of the fiscal year observed by SUNY  . You will be pleased to see that The Research Foundation  negotiated a significant reduction   of the  Fringe Benefit costs for  Regular Employees, Graduate  Student  and Post Doctoral  appointments, allowing for lower  costs to sponsored research awards. 

    The NYS rate applied to  the Salary Offset   (IFR )   appointments has also  been  recently  updated with the FY 2022 rates.  Please see the   NYS Office of the State Controller Fringe Benefit and Indirect Costs  webpage for more information on the NYS fringe benefit rates. 

    Updated   F&A Rate Agreements with DHHS  incorporating the approved fringe benefit rates have also been posted on RFSUNY's website, as well as our internal OSP/OGM   website

    SBU's policy is to use the  approved fixed and provisionally approved rates only. 

    The following  rates are reflected in the Oracle business system, OSP's website as well as myResearch Grants, and should be used on all new proposals:


    Regular RF Employees 39.5%

    Post Doctoral 18% 

    Graduate Students 13%

    Undergrad Students 6%

    Summer only 14.5%

    SUNY-IFR 61.85%

    7/1/22-6/30/23 and beyond  

    Regular RF Employees 40%

    Post Doctoral 18% 

    Graduate Students 13%

    Undergrad Students 6%

    Summer only 14.5%

    SUNY-IFR 61.85%

    NOTE: The new rates will not automatically update any existing budgets  for proposals that are in Draft status  or routing  in myResearch Grants.  Users must select the Fringe Benefit from the picklist on the budget   SmartForm in the Budget module of the proposal. Once selected, the new rates will be re-calculated.

    For any questions, please don't hesitate to reach out to your OSP Specialis t, or email us at


    Join the National Science Foundation (NSF) for the Spring 2021 NSF Virtual Grants Conference! This virtual conference will be broadcast live on Zoom during the week of June 7-11, 2021.

    The NSF Grants Conference is designed to give new faculty, researchers and administrators key insights into a wide range of current issues at NSF.

    Sessions will cover:

    • New programs and initiatives;

    • NSF Directorate-specific sessions led by NSF Program Officers;

    • Proposal preparation and the merit review process;

    • Award management policies;

    • NSF Faculty Early Career Development Program (CAREER); and

    • Science and security topics.

    Registration opened May 5th at 12 p.m. EST. To register for this free event, visit the  conference website. Note: You will need to register for each Zoom session. Also, please only register for one concurrent session per time block.

    Please feel free to check for the most up-to-date conference information and to view the conference agenda.

    POSTED BY OSP, 5/11/2021


    NIH NOT-OD-21-073 Upcoming Changes to the Biographical Sketch and Other Support Format Page for Due Dates on or after May 25, 2021

    In an effort to support strong collaboration between Federal research agencies, NIH has made every effort to align the Biographical Sketch (Biosketch), Other Support format page and Application Form Instructions with the guidance issued by the Office of Science and Technology Policy Joint Committee on the Research Environment.

    As a result, this Guide Notice informs the extramural community that NIH has updated its application forms and instructions to support the need for applicants and recipients to provide full transparency and disclosure of all research activities, foreign and domestic.

    The updated forms and instructions will be required for use for applications and Research Performance Progress Reports (RPPR) submitted for due dates on or after May 25, 2021.

    The revisions serve as updates to the Biosketch and Other Support format page templates used as attachments in our current Forms-F application packages and RPPRs. The forms updates do not change the policies for Biosketch or Other Support.

    Please reference the Notice for complete details.

    POSTED: March 12, 2021

  • GAANN GRANTS.GOV Zoom Training Session

    The   Office of Sponsored Programs    is partnering with Graduate and Postdoctoral Professional Development (the Graduate School), the Center for Inclusive Education, and the Office of Proposal Development to provide support for the development of GAANN proposals. 
    Interested graduate programs are invited to a    GAANN Session on    Tuesday, February 16th at 12pm - 1pm via    Zoom. Please email Sabrina Cerezo at  to receive Zoom instructions.
    The information session will cover:
      • Initiating a Workspace Application

    • A review of all required USDOE Forms and Uploads
    • Q & A
    In advance of the session, please confirm that your account is active and is associated with SBU. 
    • What do I do after my account is deactivated for inactivity?    If your account is deactivated, you must log in and change your password to re-activate your account. If you do not remember your password, then click the Forgot My Password/Unlock My Account link and follow the on-screen instructions.
    • How to Register a Account.    Click the Register link in the top-right corner of the banner. Click the Get Registered Now button on the Register page. Complete the Contact Information and Account Details sections.(
      • How to Add a Profile       - Login to - Click the My Account link in the upper-right corner of the banner - Click the Manage Profiles tab - Click the Add Profile button in the Manage Profiles tab - Select either the New Profile or From Existing Account radio button - Select the Profile Type for the new profile you wish to create. - Select Organization Applicant and enter the UEI (804878247)  - Enter a descriptive Profile Name - Enter your Job Title - Click the Save button once you have confirmed the information in the Add Profile is accurate. 

    For those interested in a hands-on training session on myResearch, sign up under the Training webpage, for our February 17th session. Sample myResearch GAANN applications can also be accessed under the   Sponsor Info  webpage, look under Department of Education.

    Please feel free to contact the Office of Sponsored Programs at    with any questions.

    POSTED February 8, 2021


      NATIONAL INSTITUTES OF HEALTH ( NIH Notice of Fiscal Policies in Effect for FY 2021

    The following NIH fiscal policies are instituted in FY 2021:

    FY 2021 Funding Levels:  Non-competing continuation awards made in FY 2021 will generally be issued at the commitment level indicated on the Notice of Award. Any exceptions will be posted at the site listed under "Additional Information," below. Subsequent budget periods are funded based on the availability of appropriations, satisfactory performance, compliance with the terms and conditions of the award, and the continued best interest of the Federal government. The NIH awarding Institutes/Centers (ICs) will develop and post their fiscal policies consistent with overall NIH goals and available FY 2021 funds.

    Ruth L. Kirschstein National Research Service Awards (NRSA):  Consistent with the recommendations of the   Advisory Committee to the Director  regarding the   Biomedical Research Workforce, the NIH will increase NRSA stipends by approximately two percent for predocs and two percent for postdocs. The full range of stipend adjustments for FY 2021 is described in NIH Guide Notice   NOT-OD-21-049.

    Next Generation Researchers Initiative Policy:  NIH will prioritize meritorious R01-equivalent applications from   Early Stage Investor (ESI)  PD/PIs. By providing funding priority for ESIs, NIH intends to encourage funding applications that involve researchers earlier in their career in accordance with the policy established in FY 2017 and described in NIH Guide Notice   NOT-OD-17-101.

    Salary Limits:  Section 202 of PL 116-260 restricts the amount of direct salary to   Executive Level II  of the Federal Executive pay scale. Effective January 3, 2021, the salary limitation for Executive Level II is $199,300. Further information is described in NIH Guide Notice   NOT-OD-21-057.

    Other Legislative Mandates:  Other statutory requirements are described in NIH Guide Notice   NOT-OD-21-056.

    Additional Information:  Additional details on Fiscal Operations, including specific funding strategies for ICs, will be posted on the   NIH Funding Strategies  webpage.

    POSTED January 29, 2021

  • OGM News

    The RF Report Center will stop producing the Monthly Award and Monthly Project Summary PDF reports effective January 1, 2021. The last month that the report will be created is month end December 2020. Previously stored reports will be removed from the RF Report Center on March 1, 2021. 

    The monthly information contained in these reports is currently available in a more modern, simplified and intuitive manner in the RF Report Center. The replacement views are located in the “RF Activity Interface Reporting” and the “Principal Investigator” dashboards.

    To access the reports, click on the “Monthly Summary” tab in the top navigation and select either “Monthly Award Summary by Category” or “Monthly Project Summary by Category” from the dropdown menu. See the detailed instructions that demonstrate how to access these views in the attached document or at  New Monthly Summary Report.

    Each view (Monthly Project/Monthly Award) allows users to drill down into the following sections. They may be used to create a PDF report if needed.

    • Monthly Award or Project Summary by Category (As of month-end.)
    • Cash Position as of Month-End (Note: This will only populate on the monthly award view.)
    • Outstanding Payroll Encumbrances (Note: This is an award to date view, not a month-end view as the data changes regularly. The objective is to provide what is current when viewed.)
    • Outstanding Supplier Encumbrances (Note: This is an award to date view, not a month-end view as the data changes regularly. The objective is to provide what is current when viewed.)
    • Outstanding Requisition Encumbrances (Note: This is an award to date view, not a month-end view as the data changes regularly. The objective is to provide what is current when viewed.)
    • Total Payroll from Award Start Date to Month End Selected (Note: This offers total payroll including a summary of encumbrances by person.)
    • Award Expenditure Detail (Note: This provides the detailed expenditures that occurred in the last month.

    We hope that you will find the new monthly summary dashboard views in RF Report Center to be a more effective and dynamic tool for managing awards and projects. Feel free to start exploring the new views now.

    Should you have questions, comments, or concerns, please  contact  your Sponsored Award Analyst in OGM -


    OGM is now receiving campus mail on a weekly basis, therefore items that are in paper format can come to OGM as they did prior to the pandemic. However, if you wish to submit to OGM by way of email please send to

    These requests must come to OGM first, and should not be submitted to Research Accounts Payable or Travel directly. 

    POSTED December 16, 2020



    The 2020 NIH Virtual Seminar on Program Funding and Grants Administration was held October 27-30, 2020 and was filled with an array of informative sessions.  If you were unable to take part in the live sessions; videos, transcripts and slides can be found at  The sessions are geared towards various constituents from administrators to principal investigators and cover an array of topics including policy guidance, proposal preparations and compliance.


    The NSF Virtual Grants Conference was held in late November. The event was designed to give faculty, researchers and administrators key insights into a wide range of current issues at NSF. NSF staff provided up-to-date information about the proposal and award process, specific funding opportunities and answering attendee questions.  The recorded sessions can be found at



    The most recent NIH Nexus news can be accessed  here. You will find topics related to NIH closure for Federal Holidays,   New FAQs on Policy for Charging PPE to NIH Grants & Cooperative Agreements (NOT-OD-20-164), the newly redesigned eRA Commons log-in screen and landing screen, to be released in January 2021, which will provide a cleaner, modern interface that reflects user feedback,  Extended Guidance for Applicants Preparing Applications During the COVID-19 Pandemic, and more.

    POSTED December 16, 2020


    CDMRP - New FY21 Policy on the Inclusion of Women and Minorities in Clinical Research

    This is to notify the research community of the recently implemented Fiscal Year 2021 (FY21) Congressionally Directed Medical Research Programs (CDMRP) Policy on the Inclusion of Women and Minorities in Clinical Research and associated changes to application requirements. In 2019, the DoD was directed by the U.S. Senate Appropriations Subcommittee on Defense to develop a plan to ensure the appropriate representation of women and minorities in its extramural research.

    It is now the policy of CDMRP that women and individuals from minority groups be included in all CDMRP-funded clinical research studies, unless there is a clear, justifiable rationale that it is inappropriate with respect to the health of the subjects or the purpose of the research.  As specified in the policy, applicants will be required to include a strategy for the inclusion of women and minorities in all clinical research (e.g., studies involving human subjects or identifiable human biospecimens or datasets) and submit an anticipated enrollment table(s) with the proposed enrollment distributed on the basis of sex/gender, race, and ethnicity at the time of proposal submission.  Additional post-award reporting requirements will be specified in the terms and conditions of applicable awards.

    The complete policy, Frequently Asked Questions document, and Suggested Inclusion Enrollment Report format are available under the “Resources and Reference Material” section on the electronic Biomedical Research Application Portal (eBRAP) (  Please refer to the detailed descriptions of funding opportunities, evaluation criteria, and submission requirements which can be found in each Program Announcement.

    All CDMRP funding opportunities, both recently and previously released, are available on the CDMRP website (  For more information on types of funding opportunities offered and application strategies review the CDMRP Webinar Series:

    CDMRP also provides news and updates through Twitter, YouTube, and Facebook.

    Follow CDMRP on Twitter:

    Subscribe to CDMRP on YouTube:

    Follow CDMRP on Facebook:

    POSTED December 16, 2020



    NSF published a notice today in the  Federal Register announcing the availability of a “For comment” draft of the  Proposal & Award Policies & Procedures Guide (PAPPG). The Foundation is accepting comments from the external community until  COB February 12, 2021. The draft PAPPG is available on the  Policy Office website. To facilitate review, revised text has been highlighted in yellow throughout the document and explanatory comments have been included in the margins, where appropriate.


    This draft version will incorporate the revised 2 CFR §200:  Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award  that was effective November 12, 2020. It should be noted that we have not highlighted the revised references throughout the document. Please note that if there is a discrepancy between the current PAPPG (NSF 20-1) and the revised 2 CFR §200, the applicable NSF award conditions apply.


    In addition, NSF also has released revised  Frequently Asked Questions (FAQs) on Current and Pending Support. These FAQs are effective for proposals submitted in response to the current PAPPG (NSF 20-1).


    Any questions should be directed to the Policy Office at

     POSTED December 16, 2020



    The National Science Foundation (NSF) has launched the proposal preparation demonstration site. The new demo site offers proposers the opportunity to create proposals in with the role of a Principal Investigator (PI) prior to preparing and submitting proposals in the actual Proposal Submission System. We invite you to try the proposal preparation features on the new demo site, such as:

    • Initiating Research proposals (other proposal types will be added to the demo site as they are enabled in the actual system):
      • Single submissions from one organization
      • Collaborative proposals with subawards
      • Separately submitted collaborative proposals from multiple organizations
    • Adding co-PIs, Senior Personnel, and Other Authorized Users (OAUs)
    • Uploading required and optional proposal documents
    • Creating budgets
    • Checking proposal compliance
    • Adding subawards
    • Linking collaborative proposals
    • Enabling Sponsored Project Officer (SPO)/Authorized Organizational Representative (AOR) access

      What You Need to Know About the New Demo Site

    • All users must sign in to with an NSF ID or primary email address to access the demo site.
      • Users without an NSF account (i.e., NSF ID) will first need to register for one to use the demo site.
      • Users who already have an NSF ID  must not register for another NSF ID for demo site use. As a reminder, each individual user of NSF systems (e.g., FastLane and should not have more than one NSF ID, per the NSF  Proposal & Award Policies & Procedures Guide  Chapter I.G.3.
    • A red “Proposal Preparation Demo Site” banner is at the top of each demo site page to indicate the user is using the demo site.
    • Each user will be given the PI role for demo site purposes only. No other user roles (e.g., SPO and AOR) are available on the demo site or are needed to use the demo site.
    • The demo site does not support proposal submission to NSF and will not trigger any system-generated email notifications.
    • Proposals created on the demo site will be deleted after six months. Neither NSF staff nor users will be able to access deleted proposal data from the demo site.
    • Demo site proposals will not be available on the actual Proposal Submission System, and proposals cannot be transferred between the demo site and the actual system.
    • For further demo site details, please see the demo site Frequently Asked Questions (FAQs) available via the About Proposal Preparation and Submission page left navigation menu. A set of topic-specific video tutorials is also available.

    Accessing the Proposal Preparation Demo Site

    To access the demo site, you  must have an NSF account (i.e., NSF ID) and be signed in to

    • If you do not have an NSF account:
    • Open
    • Use the  Register tab located on the top right of the screen to create an NSF account.
    • Input the requested account registration information.

    Important Note: Your primary registered email address will be used for NSF account notifications including password resets and can be used to sign in to Please ensure that you have ongoing access to your primary registered email (e.g., a personal email address), even if you change organizations. Refer to the About Account Management page for additional registration guidance.

      Retirement of FastLane Demo Site

    The FastLane demo site has been retired, however, we encourage you to try the new proposal preparation demo site. In accordance with  Important Notice No. 147: Implementation Update, NSF is taking proactive steps to incrementally move the preparation and submission of all proposals from FastLane to

      Enhancements Coming Soon to

    Effective in late November 2020, NSF will:

    • Enable the following proposal types on and on the new proposal preparation demo site:
      • Rapid Response Research (RAPID)
      • EArly-concept Grants for Exploratory Research (EAGER)
      • Research Advanced by Interdisciplinary Science and Engineering (RAISE)
    • Remove the  font type and  font size compliance checks and associated warning messages per feedback from the research community.

    Stay tuned for additional information about these updates in the next couple of weeks.

      Questions? If you have IT system-related questions, please contact the NSF Help Desk at 1-800-381-1532 (7:00 AM – 9:00 PM ET; Monday – Friday except federal holidays) or via Policy-related questions should be directed to

    POSTED December 16, 2020


    Revision of NSF Award Terms and Conditions

    The Office of Management and Budget (OMB) mandated awarding agencies adopt recent revisions to 2 CFR §200;  Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards  (Uniform Guidance) effective November 12, 2020.  The purpose of this message is to make you aware that the Research Terms and Conditions (RTCs) have been revised by the participating agencies for consistency with the revised 2 CFR §200.  NSF serves as the steward of these terms and conditions, and maintains the  RTC website on behalf of all of the participating agencies.  At this time, the agencies participating in this activity include the: U.S. Department of Commerce/National Oceanic and Atmospheric Administration & National Institute of Standards and Technology; U.S. Department of Energy; National Aeronautics and Space Administration; National Science Foundation; U.S. Department of Health and Human Services/National Institutes of Health & Food and Drug Administration; U.S. Department of Agriculture/National Institute of Food and Agriculture; and the U.S. Department of Homeland Security.   Agency implementation statements provide specific details on how participating agencies are implementing the revised RTCs. In accordance with this requirement, the updated RTCs, which implement the changes to 2 CFR §200, will be fully effective beginning November 12, 2020. This includes the following documents: 

    • RTC Overlay to 2 CFR §200;
    • RTC Appendix A: Prior Approval Matrix;
    • RTC Appendix B: Subaward Requirements;
    • RTC Appendix C: National Policy Requirements; and
    • Agency Specific Requirements for the participating agencies.

     While the Uniform Guidance outlines provisions that are specific to research, these Research Terms and Conditions: 

    • Incorporate the entire Uniform Guidance by reference, clarifying or supplementing select provisions where appropriate and consistent with government-wide research policy;
    • Apply to an award when included as part of the award or when incorporated in the award by reference. Use of the RTCs is envisioned as a streamlined approach that supports the implementation of the Uniform Guidance by providing clarification, supplementary guidance, and, where appropriate, selected options, while meeting the spirit and intent of a uniform implementation;
    • Include flexibility for additional individual agency clarification through the incorporation of agency specific requiremen
    • Please note that the previous version of the RTCs incorporated the full set of OMB Frequently Asked Questions (FAQs) by reference. This set of FAQs has not yet been updated to align with 2 CFR §200, and, as such has been deleted from the RTC Overlay.
    • Award specific questions should be directed to the applicable participating agency.

    POSTED November 17, 2020


    Revision of NSF Award Terms and Conditions

    The following sets of  NSF Award Conditions have been updated for consistency with the revised 2 CFR §200,  Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

    • Grant General Conditions (GC-1);
    • Cooperative Agreement Financial and Administrative Terms and Conditions (CAFATC); and
    • Cooperative Agreement Modifications and Supplemental Financial and Administrative Terms and Conditions for Major Multi-User Research Facility Projects and Federally Funded Research and Development Centers.

    The revised terms and conditions will apply to all new NSF awards and funding amendments to existing awards made on or after November 12, 2020.

    The terms and conditions incorporate revised 2 CFR §200 coverage including: requirements for award termination and enforcement; compliance with Section 889 of the National Defense Authorization Act (NDAA) which prohibits the use of Federal assistance funding on certain telecommunications and video surveillance services or equipment;  as well as other significant changes and clarifications.  All sets of award conditions are accompanied by a summary of changes made to that document.

    NSF will separately announce the release of the  Agency Specific Requirements to the  Research Terms and Conditions (RTC), as well as the  Administration of NSF Conference or Group Travel Award Grant Conditions (FL-26).

    Questions about NSF award conditions may be sent  to

    POSTED November 11, 2020


    Change in Facilities and Administrative (F&A) Cost for Clinical Trials

    After careful consideration, we are changing the facilities and administrative (also known as "F&A" or "indirect costs") rate for Clinical Trials from 25% total direct costs (TDC) to 30% TDC, effective November 1, 2020. The rate   reflects the first increase in over a decade and brings Stony Brook University in line with the rate being charged by many of our national peers, and it applies to both sponsor-initiated and investigator-initiated clinical trials where the primary sponsor is for-profit.

    The new 30% TDC is available for use now on an optional basis, but will become mandatory for trials whose full proposals are submitted to OSP on and after November 1, 2020. The lead time is intended to allow for smooth completion of proposals and budget negotiations for clinical trials already in process. If you have not yet budgeted your trial, we recommend using the new rate now.

    Ongoing active clinical trials will retain their current F&A rate of 25% TDC until their existing statement of work is complete (even if that occurs after November 1, 2020). However, trials that propose new substudies or additional scopes of work after 11/1/2020 will be subject to the new rates for the new scopes of work. 

    All other agreements will continue to use the University's standard F&A rates. F&A rates can be accessed   here   .     

    If you are uncertain which rate to use, please consult your   Contracts and Clinical Trials Specialist     in the Office of Sponsored Programs.  

    POSTED: October 5th, 2020


    National Science Foundation ( NSF) Updates to the Research Performance Progress Report (RPPR) - Effective October 5th

     Effective October 5, 2020, the National Science Foundation (NSF) will enhance the Project Reporting System in to implement the revised Research Performance Progress Report (RPPR). The RPPR is a uniform format for reporting performance progress on Federally funded research projects and research-related activities. NSF awardees use the RPPR to prepare and submit annual and final project reports to NSF. Further details about the RPPR can be found on the  About Project Reports website.

      New Question for Project Reports with Active Other Support Changes

     On October 5, 2020, NSF will add the following new question to the Edit Participants screen:  Has there been a change in the active other support of the PI/PD(s) since the last reporting period?   If Principal Investigators (PIs)/Project Directors (PDs) and co-PIs/co-PDs select “Yes,” they will be required to upload their most up-to-date Current and Pending Support document in an NSF-approved format to notify NSF that active other support has changed since the award was made or since the most recent annual report.

    Current and Pending Support documents not in an NSF-approved format will trigger a compliance error preventing document upload and submission of the annual or final project report.

    The NSF-approved formats for Current and Pending Support are  SciENcv: Science Experts Network Curriculum Vitaeand an  NSF fillable PDF.

    The NSF  Current and Pending Support website includes additional information as well as links to system-related Frequently Asked Questions (FAQs) for both NSF-approved formats. A set of policy-related  FAQs related to current and pending support is also available.

      Additional New Questions from the Revised RPPR

     Beginning October 5, 2020, NSF will also add the following three questions to the "Impact" and "Changes/Problems" tabs:

    •  What was the impact on teaching and educational experiences?  (Impact tab) ;
    • What percentage of the award’s budget was spent in a foreign country?  (Impact tab) ; and
    • Has there been a change in primary performance site location from that originally proposed?  (Changes/Problems tab) .

     POSTED: September 28, 2020

  • National Science Foundation -  Important Notice (IN) 147, Implementation Update

    NSF is now taking proactive steps to incrementally move the preparation and submission of all proposals from FastLane to with a tentative target date for completion by 2022.  In support of this effort, in the coming weeks and months, NSF will begin making changes to specific funding opportunities to require the use of for the preparation and submission of proposals to NSF . 1  The Directorate for Biological Sciences (BIO) will soon require the use of for the preparation and submission of proposals in response to its core programs that do not have deadline dates. NSF funding opportunities will clearly specify whether submission via is available or required.

    POSTED: September 23, 2020

  • National Science Foundation Updates

    Effective October 5, 2020, the National Science Foundation (NSF) will begin enforcing the  Proposal & Award Policies & Procedures Guide  (PAPPG) (NSF 20-1) requirement to use NSF-approved formats for the preparation of the Biographical Sketch and Current and Pending Support proposal documents. The NSF-approved formats are  SciENcv: Science Experts Network Curriculum Vitae and an NSF fillable PDF.

    All other PAPPG (NSF 20-1) changes were effective on June 1, 2020. Please refer to the complete list of PAPPG (NSF 20-1)  significant changes and clarifications which include the IT system changes and other policy-related changes. A set of  Frequently Asked Questions (FAQs) on proposal preparation and award administration related to NSF  PAPPG (NSF 20-1) is also available and includes Biographical Sketch and Current and Pending Support information.

    Biographical Sketch and Current and Pending Support Websites

    • The NSF   Biographical Sketch  and   Current and Pending Support  websites include links to the NSF-fillable PDF formats, updated FAQs, and instructions.   For the fillable PDF formats, NSF recommends users download and save the blank PDF document prior to adding content. Populating content directly into a web browser (e.g., Chrome or Safari) may result in formatting inconsistencies. The completed and saved PDF can then be uploaded via FastLane,, or   Beginning on October 5, 2020, links to the   Biographical Sketch  and   Current and Pending Support   websites will also be located in FastLane (on the Biographical Sketch and Current and Pending Support Personnel pages), in (on the Biographical Sketch and Current and Pending Support Upload pages), and in (on the NSF Senior Key Person Profile form version 2.0).

    Change of Principal Investigator (PI) and Add/Change Co-PI Requests

    • Effective October 5, 2020, Biographical Sketch and Current and Pending Support documentation must also be in an NSF-approved format when uploaded with a Change of PI and an Add/Change co-PI request in FastLane.

    Research Performance Progress Report (RPPR) Submissions with Active Other Support Changes

    • Effective October 5, 2020, PIs and co-PIs must include an NSF-approved format for Current and Pending Support when   notifying NSF that active other support has changed since the award was made, or since the most recent annual report .
    • This new requirement serves as NSF’s implementation of the revised RPPR, a uniform format for reporting performance progress on Federally-funded research projects and research-related activities.

    Automated Compliance Checks for NSF-approved Formats

    Biographical Sketch and Current and Pending Support documents not in an NSF-approved format will trigger a compliance error and ultimately will prevent proposal submission or completion of the post-award action. This compliance check applies to proposals, Change of PI requests, Add/Change co-PI requests, and relevant RPPR submissions.

    • Note that automated compliance checks also apply when a proposal file update (PFU) is performed on a proposal. Proposers should be aware that if a proposal was previously submitted successfully, a PFU performed on the proposal will be prevented from submission if the proposal does not comply with the compliance checks in effect at the time.

    NSF-approved Format Updates

    Based on feedback from the research community, NSF has enhanced both approved formats, and users are encouraged to use the latest versions. Please see the system-related   FAQs on using SciENcv  and the system-related   FAQs on using the NSF fillable PDF  for a list of the improvements to each format. In particular, note the permitted use of “et al.” for publication citations in the Biographical Sketch when listing multiple authors. Senior personnel who wish to include publications in the products section of the Biographical Sketch that include multiple authors may, at their discretion, choose to list one or more of the authors and then "et al." in lieu of including the complete listing of authors' names.

    SciENcv Enhancements

    The SciENcv module for creating NSF Biographical Sketch and Current and Pending Support documents will be updated prior to October 5, 2020; however, all SciENcv-generated Biographical Sketch and Current and Pending Support PDF documents created on or after April 1, 2020 remain compliant in NSF systems.

    Prior to the October 5th requirement to use the NSF-approved format, SciENcv will make a number of enhancements that include:

    • ability for users to reorder products and appointments in the Biographical Sketch
    • ability for users to edit long author citations imported from ORCID on the Biographical Sketch and add “et al.”

    • addition of a Current and Pending Support tool tip to provide clarification and guidance on how users should document support under a fiscal year calendar

    Please see the system-related   FAQs on using SciENcv  for details.

    As a reminder, the SciENcv tool integrates with ORCID, enabling users to populate the Biographical Sketch by importing data directly from ORCID records rather than having to manually enter all the required information. This helps reduce administrative burden associated with the Biographical Sketch preparation process. Additionally, SciENcv allows users to grant access to delegates to assist with maintaining and updating data. SciENcv also offers users a dynamic and more customized PDF. For example, users with fewer Current and Pending Support entries may elect to use SciENcv to generate their Current and Pending Support PDF document since SciENcv will produce a PDF without any blank pages. Conversely, the Current and Pending Support fillable PDF will always be 15 pages regardless of how much data is included.

    Latest NSF Fillable PDF Version

    Revised NSF fillable PDF formats were released on May 1, 2020; however, the previous versions remain compliant in NSF systems.

    • The May 1, 2020 version is indicated by "Revised 05/01/2020" printed on the first page of each form.

    Additional Training Resources

    To learn more about the NSF-approved formats for Biographical Sketch and Current and Pending Support, please view the   NSF PAPPG (NSF 20-1) webinar  and   NSF-Approved Formats for the Biographical Sketch & Current and Pending Support Sections of NSF Proposals webinar .

    SciENcv has created the following materials to guide NSF users through the preparation of the NSF documents available in SciENcv:

    Other Updates for Proposers

    A revised NSF Application Guide will be published on September 16th and effective October 5, 2020. The Guide will be updated to remove references and instructions for the Research & Related Personal Data Form. NSF will no longer require this form, and this form will no longer be included in NSF's packages effective October 5, 2020.

    POSTED: September 21, 2020 


    The National Science Foundation announced the issuance of a set of  Frequently Asked Questions (FAQs) on proposal preparation and award administration related to NSF  Proposal & Award Policies & Procedures Guide (PAPPG) (NSF 20-1)Some of the topics addressed in the FAQs include conference proposals, cost sharing, deadline dates, indirect costs, international activities/considerations and participant support. If you have any questions regarding this document, please contact the DIAS/Policy Office by email at, or The Office of Sponsored Programs at

    POSTED: August 28, 2020



    Late ​last week, OMB released a new memo extending COVID related administrative relief for federal grant recipients and applicants.

    NSF Implementation of M-20-26

    The Foundation has issued guidance on NSF’s implementation of the Office of Management and Budget (OMB) Memorandum ( M-20-26 ), entitled, Extension of Administrative Relief for Recipients and Applicants of Federal Financial Assistance Directly Impacted by the Novel Coronavirus (COVID-19) due to Loss of Operations .  NSF remains committed to working with the Administration, other federal agencies, and the research community to effectively respond to the COVID-19 national emergency.  This guidance is to implement updated guidance authorized by OMB Memorandum M-20-26 for recipients affected by COVID-19.  The guidance extends two of the short-term administrative relief from specific requirements contained in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards , without compromising accountability requirements. These extensions, that go beyond what OMB previously outlined in Memorandum M-20-17 , specifically pertain to the allowability of salaries and other project activities and single audit submission.  In order to support charges against NSF awards, recipients are reminded of their responsibility to maintain appropriate records and documentation to support the charges in accordance with institutional policies and procedures. OMB Memoranda M-20-17 and M-20-20 have been rescinded.

    NSF has worked with colleagues at the National Institutes of Health to develop a consistent implementation which they will be issuing separately.

    Questions about the policies described in the NSF Guidance should be directed to

  • NSF has extended the upcoming proposal deadline for the Faculty Early Career Development Program (CAREER) until 5:00 p.m. submitter's local time on Tuesday, August 11, 2020.  

    Please note that the eligibility requirements specified in the solicitation remain unchanged, and proposers must meet all of the eligibility requirements as of the original deadline  of July 27, 2020. The Departmental Letter that must be submitted by the Department Chair (or equivalent) must use July 27, 2020 to determine eligibility, regardless of whether the CAREER proposal is submitted before, on, or after July 27, 2020. An untenured assistant professor on July 27, 2020 is eligible to submit a CAREER proposal even if the Principal Investigator is tenured/promoted in the fall. A new faculty member who starts on July 28, 2020 or later is not eligible to submit a CAREER proposal this year.

    In order to ensure timely proposal review and decision making, NSF strongly encourages submission of CAREER proposals on or before the original deadline of July 27, 2020. NSF will not consider requests to extend the deadline date beyond 5:00 p.m., submitter’s local time on August 11, 2020, except as outlined in PAPPG Chapter I.F.3.

    For more about information about the CAREER Program please visit

  • The   fringe benefit rates  for FY 2021 and FY 2022 have been approved by DHHS and become effective July 1st, 2020, in conjunction with the beginning of the fiscal year observed by SUNY.  SBU's policy is to use the  approved fixed and provisionally approved rates only. 
    The RF Central Office has advised us that, while the NYS fringe benefits rate has been approved, the Office of the State Controller will update their webpage closer to July 1st. We will share the information as soon as it becomes available.
    The following rates are reflected in the Oracle business system, OSP's budget worksheets on the website as well as myResearch Grants, and should be used on all new proposals:
    Regular RF Employees 41%
    Post Doctoral 25% 
    Graduate Students 16%
    Undergrad Students 5%
    Summer only 14%
    SUNY-IFR 57.71%
    7/1/21-6/30/22 and beyond  

    Regular RF Employees 42%
    Post Doctoral 24% 
    Graduate Students 16%
    Undergrad Students 5.5%
    Summer only 15%
    SUNY-IFR 59.04%
    For any questions, please don't hesitate to contact your Grants and Contracts Specialist or email us at
  •   NSF has released an announcement about moving the roll out date of the NSF required biosketch and current and pending templates to   October 1. However, please encourage your faculty to use the new templates so that we can troubleshoot and share concerns/comments with NSF. Please contact your OSP Specialist with any questions regarding this notice. We would appreciate your sharing this information as rapidly and as broadly as possible.

    Dear Colleagues:

    On June 1, 2020, NSF will implement the   Proposal and Award Policies and Procedures Guide  (PAPPG) (NSF 20-1) for proposals submitted or due on or after this date. The revised PAPPG implements a variety of changes and clarifications, the highest profile of which requires use of an NSF-approved format for the preparation of the biographical sketch and current and pending support.

    Due to the COVID-19 pandemic and the ensuing stress on proposers, the research community has not been able to adequately prepare and train their staff for the implementation of the new requirements.

    NSF has therefore made the decision to delay the requirement to use NSF-approved formats for the   biographical sketch  and   current and pending support  sections of NSF proposals until October 1, 2020. Proposers must continue to format these documents in accordance with PAPPG requirements (see PAPPG sections   II.C.2.f  and   II.C.2.h). NSF encourages the community to use these formats and continue to provide valuable feedback as we enhance them for future implementation.

    Over the coming week, NSF will make updates to existing policy guidance, websites and Frequently Asked Questions (FAQs) to reflect the change. NSF will communicate further with the community once these updates have been made.

    Webinars covering the use of NSF-approved formats as well as all of the significant changes to the PAPPG are available on the   NSF Policy Outreach website.

    NSF will continue to implement all other changes to the PAPPG beginning June 1, 2020, including the following:

    • New requirement for proposing organizations to submit government-wide representations and certifications in the System for Award Management (SAM);
    • New requirement for providing e-mail documentation of Program Officer approval for the submission of RAPID and EAGER proposals; and
    • Clarifications to current and pending support coverage as well as other changes throughout the document.

    You are encouraged to review the by-chapter summary of changes provided in the Introduction section of the PAPPG. If you have any questions regarding these changes, please contact the DIAS/Policy Office at

  • The May edition of NIH Extramural Nexus is available and it addresses issues such as Impact of   COVID-19 on Peer Review Outcomes FY19 by the Numbers, new resources and more. 

    Top Stories include:

    NOT-OD-20-110 - Reissue of Parent Announcements (PA-18-589, PA-18-590, PA-18-591, and PA-18-592) and the Urgent (PA-18-935) and Emergency (PA-20-135) Competitive Revision FOAs is Underway - Continue to use the Current Announcements and Forms Packages Until Reissuance

    Working on an NIH Grant Application? Make Sure You Are Using the Right Forms!

    NIH is transitioning to an updated set of application forms we refer to as FORMS-F. Use FORMS-F forms for grant application due dates on or after May 25, 2020 and FORMS-E for due dates on or before May 24, 2020.  Continue reading →

    Late Window Extension for T32 and T35 Applications to Parent Announcements

    Training grant applications submitted to parent funding opportunity announcements PA-20-142 (T32) and PA-20-162 (T35) for the May 25th due date will be accepted through June 30, 2020.  Continue reading →

    Animal Oversight Changes for Institutions Receiving National Aeronautics and Space Administration (NASA) Funding

    NIH and the National Aeronautics and Space Administration (NASA) announced a new agreement to ensure consistent and effective oversight of the welfare of animals used in NASA-funded activities.  Continue reading →

    New Resources:

    New “All About Grants” Podcast – All About Contracts

    Yes, we are talking about contracts in this next installment of the NIH’s “All About Grants” podcast series. Our guests are George Kennedy and Brian O’Laughlin, who are acquisition staff from the National Institute of Allergy and Infectious Diseases and National Institute on Drug Abuse, respectively.  Continue reading →

  • Updated Graduate Student Tuition Rates -  Aug 06, 2019

    The Fall 2019-2020 tuition rates have been very recently posted. The new tuition rate to be charged to new and renewal proposals submitted to sponsors on or after August 26, 2019 is $5,652/year/student (or $2,826 per semester). This rate will be held constant throughout the lifetime of the award if funded.