Petitions for only approved waiver codes will be considered. If a department feels
that their account qualifies for a waiver based upon the university approved waivers
and has not received this consideration, the department can petition the University
Controller to review the account for final determination. Creation of a new category
must be done in consultation with the Budget and Accounting Offices, approval for
new waiver categories are subject to the University President’s approval.
The petition can be approved for the account or for individual transactions.
Petitions for waivers have been granted for accounts where the unit substantially
pays for the items traditionally covered by the administrative overhead fee including
grounds, electrical, snow removal, custodial, rent, facility improvements and maintenance.
Petitions for individual transactions have been granted where the transaction is a
transfer from another Stony Brook entity and already assessed an administrative charge.
Petitions have also been approved where the entity paying the campus specifically
disallows the assessment of the overhead via an approved contractual arrangement.
Departments are instructed to require the payment of the overhead, however there are
extenuating circumstances where the administrative overhead can not be assessed.
The Accounting Office takes into account if the activity is going to be located off
campus, is a one time event as well as the associated potential expenditures / effort
in making the determination.