Effective October 1, 2018,
conference activity should adhere to SUNY Policy# 7200 as noted below:
Conferences are formal events sponsored by an outside organization (i.e., a third party, and
not conducted by campus department personnel) that are normally of short duration,
and are not offered for academic credit.
Conferences may be held on campus or off (recreational center, hotel, etc.). The registration
fee income for such
conferences, and direct
conference expenses such as hosting, honoraria for outside speakers, and travel reimbursements,
are activities appropriate for handling through agency accounts. Uses of campus facilities
conferences are subject to appropriate permit requirements and subject to campus facilities use
fees that must be deposited in an IFR account.
Conferences that are sponsored by the campus (i.e., conducted by campus/department personnel)
must be administered through an IFR.
For more information on IFR Accounting, click