Celebration Info for URECA/VIP Participants
Ask your faculty mentor about poster printing options in your department. Some departments/programs
may be sponsoring the costs and have separate arrangements for printing.
Although costs for printing are generally the responsibility of the presenter, URECA
will sponsor the poster printing costs for students who submit their poster files
to us by: 9 AM on FRIDAY- APRIL 24, 2026
Important: Please proofread/check for errors before submitting (we will not be able to accommodate re-prints!).
Poster size: 36" (height) x 48" (width) ;
Please leave a minimum of 1/2” margins all around (view grid and set to 1/2”)
The file name should be formatted as follows:
Last, First_URECAposter OR Last, First_VIPposter
*URECA will pick up the posters and transport to SAC A on May 4.
Whether you are printing through us or elsewhere, your poster (36"x48") should be ready to set up on the day prior to the event.
For students presenting in either Session I or II. please set up your poster on the day before the poster event: Monday, MAY 4 in SAC Ballroom A. Best time to set up? Between 2 pm - 5pm*.
NOTE: *VIP Team participants will set up on MAY 5 - Ballroom B at 11:30-11:45 AM (session I) or 1:00-1:15 PM (session II)
Poster display boards (36" x 48") are provided to all participants; however, you may opt to use your own display boards so long as they will fit on a standard easel. Because we need to re-use the boards we provide for the event, we ask that you use binder clips and /or pushpins (which we will have available) rather than glue/tape
If you become ill or cannot present for any reason, please notify Karen Kernan or Marina Fandaros by emailing ureca@stonybrook.edu to facilitate a listing of the poster cancellations.
Remind your mentors, lab colleagues and friends about the URECA Celebration event!
Please be there at your poster during the time you registered for (10-12 OR 1-3) but don't miss class!. We encourage you also to walk around and talk to others presenting posters! Enjoy the event!
Take-down/end of event.If you cannot be there at 3 pm when our URECA Celebration event
ends, please make arrangements for someone else to pick up your poster for you. Some
of your mentors may want these for future display in some of the buildings. We will
be there in SAC Ballroom A between 3 and 4:30 taking down easels, etc. and will lay
the posters flat...but I would hate to see your poster damaged...so try to collect
it yourself (or ask someone) as close to 3 pm as possible. Suggestion: Bring a poster
tube (labelled!) for safe transport! (Any unclaimed posters will be brought back to
the URECA office suite (Academic Engagement Suite - Student Union) for you to pick
up. For students presenting in morning (10am-12) Session: please leave your poster
up for viewing throughout the day's event (even if you will not be present during
the 1-3 timeslot).
IMPORTANT: Let us know if you are withdrawing your poster for any reason so that we
can arrange the space.