Forms
Forms
- Key Request Form
- Grad Class Permission Form
- UG CME Course Permission Request Form
- UG CME Research / Internship Permission Form
- UG ESG/ESM Course Permission Request Form
- UG ESG/ESM Research / Internship Permission Form
Graduate Student Resources & Information
General Contact Information
- For all ESM & CME graduate student general questions, please contact:
ESMandCME_GradInfo@stonybrook.edu - For all prelims-related questions and forms, please contact:
ESMandCME_Prelims@stonybrook.edu - For all Ph.D. defense-related questions and forms, please contact:
ESMandCME_Defense@stonybrook.edu - For all ESM & CME Master’s graduation questions and forms, please contact:
ESMCME_Masters@stonybrook.edu
Class Enrollment
Enrollment Appointments
Please review your enrollment appointment in SOLAR prior to registration.
Holds
Students should review and resolve any holds on their account that may prevent enrollment.
Holds can be viewed on the left-hand side menu in SOLAR
Full-Time Enrollment Requirements
Please refer to the Graduate Catalog for full-time enrollment credit requirements.
Master’s Students
Only students who have completed the required form and officially identified themselves as pursuing the Master’s Thesis option are eligible to enroll in ESM 599.
Ph.D. Students
Teaching Assistant (TA) assignments will be distributed at the beginning of the corresponding semester. Students should enroll in all other required coursework as soon as enrollment becomes available.
Class Permissions
Please utilize the UG/Graduate Class Permission Form
Important Notes:
- Permission requests are only available for ESG/ESM/CME courses
- Requests may only be submitted after your enrollment appointment has opened
Academic Deadlines
Please review the Graduate School Academic Calendar for important dates and deadlines, including:
- Add/Drop deadlines
- Tuition liability deadlines
- Graduation deadlines
VIS Good Standing Letters
Requests for VIS Good Standing Letters should be submitted via email to:
ESMandCME_GradInfo@stonybrook.edu
Important Information:
- Requests must be submitted at least 3 weeks prior to the requested need-by date
- Students must be fully enrolled during all eligible semesters
Email submissions must include:
- Student full name
- SBU ID number
- Travel dates
- Destination city/country
- Current salary rate
Failure to submit requests in advance may require students to instead utilize the Enrollment Verification Form without a corresponding departmental letter.
Course Exceptions
Departmental Policy
Only 6 credits outside of a student’s primary program may count toward coursework requirements for graduation.
Important Deadline Policy
Course exceptions not officially approved and on file prior to the start of the semester will not be considered toward degree requirements.
For courses completed in previous semesters, the department is continuing to review individual student records. Students will be contacted regarding any approved course exceptions already on file.
Graduation Information
Students planning to graduate should review both:
Applying for Graduation
Master’s Students
Apply for graduation through SOLAR.
Ph.D. Students
Apply for graduation through the Graduate School website.
Students are responsible for meeting the degree requirements outlined in the Graduate Catalog associated with their program entry term.
Grade Changes
Students anticipating a grade change after applying for graduation must notify:
ESMandCME_GradInfo@stonybrook.edu
Failure to communicate anticipated grade changes prior to degree conferral may result in the degree being awarded before the change is processed. Grade changes cannot be modified after a degree has been awarded.