What if I need to arrive earlier than the dates and times I am eligible for?

For students being sponsored by another office/department: Requests for an early arrival of students being sponsored by a department will come through the department sponsor. We will communicate with you in late July about your early arrival. Students approved as part of this will be given a specific arrival date and time window, as requested by their sponsoring department. If you select a room in West Apartments and are part of a program or organization that requires you to move in earlier than August 16, 2027, we recommend selecting a space in West E, F, G, H, or I. In other buildings, availability will be dependent on when someone with a summer assignment vacates, so your room will most likely not be available for early move-in. For students NOT being sponsored by another office/department: If you are a new first-year or transfer student who needs to arrive on Sunday, August 15, because of traveling from out of the area or internationally, you will have the option of selecting an August 15 arrival date (based on your address on record) in the Fall Move-In Appointments process in the Housing Portal. If you are a new first-year or transfer student who needs to arrive on Sunday, August 15, because of a personal issue, please contact your community's area office. We cannot accept requests from new undergraduates earlier than August 15. New transfers who need to arrive on August 16 or 17, and returning undergraduates who need to arrive on August 16, 17, 19, or 20, may request an early arrival by exception and will be billed for the additional days. Students seeking this option can complete the “Fall Self-Pay Early Arrival Request Form,” which can be found on the Assignment Confirmation page of the Housing Portal. Students will be billed $70 per night for their early arrival through their community's area office. The dates you see on the form are the only eligible dates students can select. If you must arrive earlier than your scheduled arrival date, consider a hotel near the airport or on campus until your arrival date.

What if I need to arrive later (after the start of classes)?

If you are arriving after Sunday, August 22, you may request a late check-in through the “Late Arrival Request Form.” This form can be found on the Assignment Confirmation page of the Housing Portal. If you are a new student arriving after your new student arrival dates but on or before August 22, please complete the “Late Arrival Request Form.” This form can be found on the Assignment Confirmation page of the Housing Portal. Failure to obtain approval for a late check-in will result in the forfeiture of your housing assignment. Late check-in requests cannot be held longer than the end of Late Registration.

FALL ARRIVAL DATES

Listed below is Fall 2027 move-in information. You can select your specific arrival date and time in the Housing Portal after you have a room assignment.

Graduate residents can select their move-in date and time in the Housing Portal between Wednesday, May 19, at 10 AM and Monday, July 19, at 12 PM. See specific move-in date options below.
Undergraduate residents can select their move-in date and time in the Housing Portal between Wednesday, May 19, at 10 AM and Wednesday, August 4, at 12 PM. See specific move-in date options below.

Once you check into your assignment for the 2027-2028 term, you are confirming your agreement to and understanding of the Terms of Occupancy and Financial Liability. More details about move-in and what to bring can be found on our move-in page.

Selecting Your Arrival Time

On May 19, 2027, the Fall 2027 Move-In Appointments process will be available in the Housing Portal. Students will be required to go through the process to select a move-in date and time. Please note: students will only be shown dates they are eligible for based on their student demographic. Students will be able to reschedule and cancel their time slot, but you must have a final time selected by the deadline.

Resident Assistants, students currently in summer housing staying until the end of summer, Southampton residents, and those expecting to arrive early by a sponsoring office to assist with Weeks of Welcome, Campus Operations, or Athletics do not need to participate in the portal selection process.

Undergraduate Resident Arrival Dates

Arrival Date	Arrival Day	Arrival Timeslot Window	Eligible Student Populations
August 16	Monday	8:30 AM-5:00 PM	New domestic first-years New international first-years New first-years part of Yardi Scholars, SOAP, and EOP (must arrive between 8:30 AM and 11:30 AM) International Academic Program (IAP) students BSW new transfer admits
August 17	Tuesday	8:30 AM-5:00 PM	New domestic first-years New international transfers New SUNY Korea students International Academic Program (IAP) students
August 18	Wednesday	-	No arrivals are permitted on this day.
August 19	Thursday	8:30 AM-5:00 PM	New domestic transfers 2YLC students Socially Just Seawolves/Chávez Community Changers participants Intensive English Center (IEC) students
August 20	Friday	8:30 AM-5:00 PM	2YLC students Limited move-in for Kelly Community residents No other arrivals are scheduled on this day.
August 21	Saturday	8:30 AM-5:00 PM	Returning undergraduate residents
August 22	Sunday	8:30 AM-5:00 PM	Returning undergraduate residents

If you experience a travel delay or cannot arrive during the times scheduled, you can contact your area office to coordinate a late check-in between 8 PM and 9 PM.

Graduate Resident Arrival Dates

Returning 10-month housing agreement holders may return as early as August 1.

While you may select an arrival date beyond August 1, billing for your fall space will begin on August 1 as this is the agreement start date.

New graduate housing agreement holders may arrive as early as August 1.

While you may select an arrival date beyond August 1, billing for your fall space will begin on the date you arrive or no later than August 22, whichever is earlier.

Arrival Date	Arrival Time	Student Populations
August 1 - August 22	9:00 AM - 4:30 PM	New and returning graduate residents

If a high volume of students is scheduled to arrive on your selected day, your community's area office will contact you with a specific move-in time to help manage traffic and ensure a safe, organized process.

Finding Your Check-In Location

The embedded Google Map may not be fully accessible to all users. For assistance with the information shown on this map, please contact your area office or email reside@stonybrook.edu.

Fall Arrival FAQs

If you are living on campus over the summer and staying until the end of the summer term, you will be able to move into your Fall 2027 housing assignment on Sunday, August 8, between 10:00 AM and 1:00 PM. All summer housing move-overs must be completed by Monday, August 9, at 4:00 PM.

For students being sponsored by another office/department:

Requests for an early arrival of students being sponsored by a department will come through the department sponsor. We will communicate with you in late July about your early arrival.
Students approved as part of this will be given a specific arrival date and time window, as requested by their sponsoring department.
If you select a room in West Apartments and are part of a program or organization that requires you to move in earlier than August 16, 2027, we recommend selecting a space in West E, F, G, H, or I. In other buildings, availability will be dependent on when someone with a summer assignment vacates, so your room will most likely not be available for early move-in.

For students NOT being sponsored by another office/department:

If you are a new first-year or transfer student who needs to arrive on Sunday, August 15, because of traveling from out of the area or internationally, you will have the option of selecting an August 15 arrival date (based on your address on record) in the Fall Move-In Appointments process in the Housing Portal.
If you are a new first-year or transfer student who needs to arrive on Sunday, August 15, because of a personal issue, please contact your community's area office. We cannot accept requests from new undergraduates earlier than August 15.
New transfers who need to arrive on August 16 or 17, and returning undergraduates who need to arrive on August 16, 17, 19, or 20, may request an early arrival by exception and will be billed for the additional days. Students seeking this option can complete the “Fall Self-Pay Early Arrival Request Form,” which can be found on the Assignment Confirmation page of the Housing Portal. Students will be billed $70 per night for their early arrival through their community's area office. The dates you see on the form are the only eligible dates students can select.
If you must arrive earlier than your scheduled arrival date, consider a hotel near the airport or on campus until your arrival date.

If you are arriving after Sunday, August 22, you may request a late check-in through the “Late Arrival Request Form.” This form can be found on the Assignment Confirmation page of the Housing Portal.
If you are a new student arriving after your new student arrival dates but on or before August 22, please complete the “Late Arrival Request Form.” This form can be found on the Assignment Confirmation page of the Housing Portal.
Failure to obtain approval for a late check-in will result in the forfeiture of your housing assignment. Late check-in requests cannot be held longer than the end of Late Registration.