Withdrawals & Cancellations
IF YOU DECIDE NOT TO ATTEND STONY BROOK UNIVERSITY, IT IS YOUR OBLIGATION TO PROPERLY WITHDRAW THROUGH THE APPROPRIATE OFFICE. NON ATTENDANCE OF CLASSES DOES NOT CLASSIFY AS AN OFFICIAL WITHDRAWAL, AND DOES NOT RELIEVE THE STUDENT OF HIS OR HER FINANCIAL OBLIGATION OR ENTITLE THE STUDENT TO A REFUND.
All students who are given permission to cancel his/her registration or who are withdrawing from classes shall be liable for payments of tuition and all fees in accordance with the liability schedule.
The process of withdrawing from the University is a formal procedure which the student has the responsibility to initiate. A "W" is recorded on the academic transcript. The date recorded by the Registrar´s Office will be used as the official withdrawal date for tuition adjustment purposes.
UNDERGRADUATE (NON-EAST CAMPUS) STUDENTS: All refunds or adjustments of charges are based on the date the withdrawal form is officially received by the Registrar's Office, not the date of the last class attended. If students are unable to cancel or withdraw in person, students can submit the signed and completed Undergraduate Withdrawal Request Form and Exit Interview Questionnaire to the Registrar's Office via fax to (631) 632-9491. Students are advised to retain a copy of the Undergraduate Withdrawal Request Form for the Student Accounts Office.
GRADUATE (NON-EAST CAMPUS) STUDENTS: SPD students can withdraw using the SOLAR System and are able to drop down to zero credits; Graduate students must contact the Graduate School to complete the necessary paperwork. If you reduce your number of credits or completely withdraw from the University after January 30, 2022, you will be responsible to pay tuition and fees pertaining to the dropped credits according to the schedule above.
A graduate student finding it necessary to withdraw from the University must submit a petition. Petitions are available in the program offices as well as in the Graduate School. This form must be approved by the appropriate offices indicated on the form and by the Graduate School. The effective date of withdrawal is the date upon which the completed withdrawal form is returned to the Office of Records/Registrar. Students may withdraw from the University up to the last day of classes; however, financial liability to the University still remains. Students are urged to discuss all withdrawals with their graduate program director and with their academic advisor before such an action is taken.
ALL EAST CAMPUS STUDENTS: Students must contact their individual school/program to complete the necessary paperwork to withdraw from the University.
REVIEWS: All refunds or adjustments of charges are based on the date the withdrawal application is officially received by the individual school/program school, not the date of the last class attended. The postmark of the letter or the date the fax or email is received will determine the amount of refund for which students are eligible. Students requesting a review of tuition and fee liability must submit a separate written appeal to the Student Accounts Office with all appropriate documentation.Requests may be submitted via mail, email, or fax to the Student Accounts Office.
No grade is recorded on the academic transcript. A student who is given permission to cancel his/her registration shall be responsible for payment of tuition all fees in accordance with the Tuition & Fee Refund Schedule.