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Petitions

 

Important updates to the petition process

Overview

If you wish to request an exception to University policy, you should not assume, or accept the word of anyone, that your petition will be approved.  Upon submission, your petition will be reviewed by the Executive Officer.  If your petition is not approved by the Executive Officer, you may submit a written appeal for consideration by the full Committee on Academic Standing and Appeals (CASA) which includes faculty and staff representatives.  You may not make a personal appearance at the CASA committee meeting.

Types of Petitions
Petition Process

1. Consult with your academic advisor
Meet with your academic advisor to obtain the petition form and receive guidance.

  • If you are an international student on an F-1 or J-1 visa, you must obtain the signature of an international student advisor on your petition.  Please see your advisor in Visa and Immigration Services.
  • Carefully and legibly complete the information on the front page of the petition.
  • Check SOLAR to ensure you have a ZERO balance due.  Petitions will not be reviewed if you owe money to the University.

2. Provide a statement
Type a letter (500 words or less) that explains the circumstances of the request.

  • Include letters of support relevant to the statements included in your letter. 
  • Include supporting documents.
  • Original documents are not required.  Legible, unmodified photocopies are acceptable. All documentation is kept confidential.  
  • Make a copy of the materials for your own records.  

Here are some examples of documentation:

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  • Academic - i.e. copies of official transcripts or explanatory letters from academic departments or instructors.
  • Medical - i.e. a doctor’s note, hospital records, letter from a mental health counselor/therapist on letterhead.
  • Legal - i.e. accident report, legal summons, court documentation, obituary or death notice, police report.
  • Financial - i.e. student loan or financial aid information, pay stubs, documentation of financial hardship.
  • Letters of support  - i.e. from employers or instructors.

3. Submit the Petition
You can either email or bring the petition and all supporting materials to the Office of Undergraduate Education:

E-3310 Melville Library
Stony Brook University
Stony Brook, NY  11794-3351
Telephone:  (631) 632-7080
Fax:  (631) 632-9259
Office Hours:  Monday-Friday, 9 a.m. – 5 p.m.
email:   petitions@stonybrook.edu .

Results
Your petition will be reviewed and a decision will usually be made within  2 weeks.

If your petition was approved:

  • You will be contacted to pick up any approved petitions in the Office of Undergraduate Education.
  • First pay a  $20 petition fee in person at the Bursar's Office. Please check Types of Petitions above for additional petition fees.
  • Then bring the petition to the Registrar’s Office, 276 Administration Building, for processing.
  • Approved petitions must be processed by the deadlines noted under each category in Types of Petitions.  Information on appealing a denied petition can be found on the Appeals Process page.

If your petition was denied:

  • You will be contacted about the denial in an email from the Office of Undergraduate Education.
  • You have a right to submit a second/appeals petition, appealing the previous denial.  However, in order to submit a second/appeals petition, you need new documentation that supports your case.
  • Plan to schedule an appointment to discuss your appeals petition with an academic advisor.  They will review the process with you and give you another petition form.
  • Second/appeals petitions are reviewed by the Committee on Academic Standing and Appeals (CASA).

There are additional fees associated with the following approved requests:
Late registration:   $50 fee
Conditional reinstatement from suspension or dismissal:   $50 fee (inclusive of the $20 petition fee)
Rematriculation (for students away 4 or more consecutive fall/spring semesters):   $50 fee

Note that these fees are subject to change.  For more details, visit the Bursar's Office,  here.