Deposits and Fees
Refunds of Tuition/Housing Deposits and Orientation Fee
Housing: When residence halls are occupied at 100% occupancy of the regular designed capacity, residents who check out properly will be billed a prorated portion of the check-out process. Pro-rations are calculated on a daily basis. When the residence halls are occupied at a level below 100% of the regular design capacity, residents who check out will be billed the full semester´s housing charge, with no pro-ration.
Residents with extenuating circumstances may petition for an adjustment of their housing charge by sending a written request to: Campus Residences Offices, Mendelsohn Quad, Stony Brook, New York 11794-4444. The deadline for this petition is the last day of the semester in appeal.
Residents who live on campus for the Spring semester but will not be returning for the Spring semester must properly check out by 8 PM on the last day of the Spring semester to avoid incurring housing charges for the Spring semester.
Meal Plan: Students who withdraw from the University will be billed a pro-rated portion of the meal plan up to, and including, the official withdrawal date. Pro-rations are calculated on a weekly basis.
Students who wish to cancel their meal plan because they have moved off-campus or to a cooking building/area in the Residence Halls for the Fall semester must notify the Meal Plan Office either in writing to: Faculty Student Association, 250 Stony Brook Union, Stony Brook, New York 11794-3209, or in person during office hours Monday through Friday, 9:00AM to 5:00PM.
Deposit Refunds / Refund of the Tuition Deposit
Tuition deposit refund requests must be made in writing to Student Accounts Office, 254 Administration, Stony Brook University, Stony Brook, New York 11794-1301, or faxed to (631) 632-1308 by the appropriate deadlines below.
Fall: Refund requests for deposits made for the Fall semester must be received by May 1 or 30 days after the offer of admissions, whichever is later. However, there are no refunds of the tuition deposit after the first day of classes.
Spring: Refund requests for deposits made for the Spring semester must be received by November 1 or 30 days after the offer of admissions, whichever is later. There are no refunds of the tuition deposit after the first day of classes.
Refund of the Housing Deposit
A housing deposit is required to reserve a housing assignment on campus. If a student no longer plans to reside on campus, he/she may request a partial refund of his/her housing deposit in accordance with the appropriate semester deadlines. If a student chooses to request a refund after making a room deposit, a cancellation fee of $100 per each request will be assessed.
There are no refunds of the housing deposit after the start of classes, regardless of whether or not the student is enrolled for the semester.
Fall: The last day to cancel housing and receive a partial refund of the housing deposit is August 15.
Spring: Applicants requesting a partial refund of the housing deposit made for the Spring semester must request the refund by January 15.
Applications for a partial refund of the housing deposit must be made in writing:
Fax the request to (631) 632-9211 or mail to:
Office of Campus Residences
Stony Brook University
Stony Brook, NY 11794-4444
Refund of the Orientation Fee
Students who withdraw from the University prior to attending the first part of orientation may be eligible for a partial refund of the $300.00 Orientation Fee. There will be a $100.00 processing fee subtracted from the refund. Requests for refunds must be received no later than 5 business days before the first day of classes. Refunds will not be given after this deadline, whether or not students have attended orientation or enrolled at the University.
All requests for refunds must be made in writing. To request a refund of the Orientation Fee, contact the Undergraduate Admissions Office at firstname.lastname@example.org to withdraw your acceptance of admission and request a partial refund of the Orientation Fee. The request will be forwarded to the Bursar’s Office for processing. Questions about Orientation Fee refund requests can be directed to the Orientation Office at (631) 632-6710.
Health Services Fee Waiver (Formally Infirmary Fee)
Waivers of the Infirmary Fee are granted only for students enrolled in courses or Research/Internships ALL listed with a designation of ON-LINE or OFF-CAMPUS, or ALL meeting after 5:00 PM or on Saturday/Sunday. Courses, internships, and credit bearing research without officially listed meeting times or locations are generally charged this fee by default. Students who reside in on-campus dormitories or University apartments are not eligible for a waiver. Requests for a waiver of this fee should be made in writing to the Office of Student by day 15 of the term. Late requests will not be considered.
Transportation Fee Waiver
Waivers of the Transportation Fee are granted only for students enrolled exclusively in courses or credit bearing Research/Internships ALL listed with an official designation of ON-LINE or OFF-CAMPUS. Requests for a waiver of this fee should be made in writing to the Office of Student by day 15 of the term. Late requests will not be considered.