Skip Navigation
Search

Family Education Rights & Privacy Act

Confidentiality Statement

Stony Brook University maintains various student records to document academic progress as well as to record interactions with University staff and officials. To protect the student's rights to privacy, and to conform to federal and State laws the University has an established policy for handling students' records. Notice of this policy and of students' rights under federal law is given annually to the campus community.

The University is authorized to provide access to student records to campus officials and employees who have legitimate educational interest in such access, without the student's written consent. These persons are those who have responsibilities in connection with campus academic, administrative or service functions and who have reason for using student records connected with their campus or other related academic/administrative responsibilities as opposed to a personal or private interest. Such determination will be made on a case-by-case basis.

Access to student records databases is available on a need-to-know basis to appropriate campus officials only after required authorization is received by the Registrar's Office. More information about the use of information technology in accessing student records by University employees is available. Please see: http://it.stonybrook.edu/policies/p109

With very limited exceptions, student information must not be transmitted by any University employee to anyone outside the University without the express written release by the student or pursuant to a lawfully subpoena/order, coordinated by the Office of University Counsel.

The campus community must remain vigilant about any intentional or unintentional abuse of the existing privacy laws, including the misuse of any student identifier, including the student's Social Security Number and the Stony Brook ID number. To report any concerns or violations, please contact the Office of University Counsel, 328 Administration, (631) 632-6110, or the Office of the Registrar, 276 Administration, (631) 632-6175.

The Family Educational Rights and Privacy Act (FERPA)
Students Rights under FERPA
FERPA Forms
Public Directory Information
Key University Contacts
Exclusions
Additional Information
Policy Links
New York State Legislation on the Use of Student Social Security Number

The campus community must remain vigilant about any intentional or unintentional abuse of the existing privacy laws, including the misuse of the student's social security number. To report any concerns or violations, please contact the Office of University Counsel, 328 Administration, (631) 632-6110.

Login to Edit