Order Transcripts | Office of the Registrar

Need your Stony Brook ID Number?

Former students and Alumni may need to obtain their Stony Brook ID #. You can do this online with your old campus ID number or your Social Security Number. You will need to contact the Registrar's Office to have your password reset. You may call us at (631) 632-6175 during regular business hours.

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How to Order Transcripts

Students/Alumni of the School of Medicine (631) 444-2341 must order transcripts through the School of Medicine.

Students/Alumni of the School of Dental Medicine (631) 632-5468 must order transcripts by contacting the School of Dental Medicine. NOTE: Dental School students who attended *prior to 1988* should request their transcripts through the Registrar's Office as per the methods below.

Transcripts cannot be faxed, sent electronically or picked up
Transcripts cannot be released if there is a financial hold on your account
Trancripts provided directly to students are stamped "Issued to Student"

Methods of Request

Online Via The Solar System (Recommended)

Requests are mailed out within 3-5 business days

Don't know your Stony Brook ID to login to SOLAR? Request it here .

Once you have logged into the SOLAR System:
Select the "Student Records & Registration" menu group.
Select "Request Official Transcript" link under Academic Records.

Be sure to carefully read the section below " Important Information for Students when ordering your Official Transcript on SOLAR".

Important Information for Students when ordering your Official Transcript on SOLAR

If you have a hold on your record, you still may be able to order transcripts. If you can submit your request at the bottom of the page, your hold does not prevent the ordering of transcripts.

Once payment is processed, no changes to orders can be made. If payment is not successfully processed, your request will automatically be cancelled.

Attachments that should be mailed with transcripts can be sent to registrar_office@stonybrook.edu
or faxed to (631) 982- 7320 after order is placed. Please include request number.

DELIVERY OPTIONS, PROCESSING TIME & FEES
Regular Mailed Requests ‐ $10.00 per transcript ‐ Mailed out within 3‐5 Business days.

Express Service ‐ $30.00 per transcript ‐ Mailed out the following business day after request is received.

Mailed Overnight Delivery using UPS. USPS Express Mail is used if delivery address is a PO Box.

Transcripts are not delivered on Saturday or Sunday.

Refunds will not be issued for delay of delivery due to inclement weather.

International express mail is not guaranteed overnight delivery
Express Transcripts CANNOT be delivered to a Stony Brook on‐campus address.

PROCESSING OPTIONS
Select "Immediate Processing" to have your request processed (mailed out within 3‐5 business days).

Select "Grade Posting" or "Degree Confer Date" under processing options and choose applicable semester to have
your transcript sent after your grades or after your degree is posted to your record.

TRANSCRIPT TYPES

Official Transcript ‐ Your complete academic record at Stony Brook University using regular mail option

HSC Official ‐ Health Sciences Center students using regular mail option

Express Official Transcript ‐ Your complete academic record at Stony Brook University using Express Service option

Express HSC Official ‐ Health Sciences Center students using Express Service option

For questions, please call the Registrar’s Office at (631) 632‐6175.

Via Mail

Requests are mailed out within 5-10 business days of receipt of request.

Students may download a Transcript Request Form from our Forms page and submit it by mail.

In Person

Transcript is generated while student waits.

Students may request official transcripts at the Registrar's Office. Same Day Service is available in person only.

Types Of Transcripts

Official Transcript

Your complete academic record at Stony Brook University using regular mail option

Health Sciences Center Official

Health Sciences Center students using regular mail option
All Health Science Center Students must choose an HSC transcript type when ordering on SOLAR.

Express Official Transcript

Your complete academic record at Stony Brook University using Express Service option

Express Health Sciences Center Official

Health Sciences Center students using Express Service option
All Health Science Center Students must choose an HSC transcript type when ordering on SOLAR.

Transcripts Explained

Unofficial Transcripts are available for Undergraduate and Graduate Students on their SOLAR System home page as a PDF.
Official Transcripts are produced by the Registrar's Office on Official Transcript Paper and delivered in a sealed security envelope.

Unofficial

• Institution name
• Print date
• Student Name
• Date of Birth
• Student Identification Number
• Home Address
• Degree conferral (if applicable)
• Transfer coursework detail (courses are articulated with course title, number of credits, and grade at transfer institution)
• Waivers/test credits with detail information (if applicable)
• Transcript notations (Disciplinary actions, academic dishonesty actions, etc)
• Program plan information
• Term by term enrollment with final grade and term and cumulative GPA
• Academic Standing – all standing levels

Official

• Institution name
• Print date
• Student Name
• Date of Birth
• Student Identification Number
• Degree conferral (if applicable)
• Transfer coursework bulk (Institution name and total number of credits transferred in bulk to Stony Brook)
• Test credits (AP exams, Challenge exams for credits, etc) as bulk credits (if applicable)
• Transcript notations (Disciplinary actions, academic dishonesty actions, etc)
• Program plan information
• Term by term enrollment with final grade and term and cumulative GPA
• Academic Standing - suspended or dismissed only

Key differences are highlighted by bold text.

Delivery Options, Processing Time & Fees

Once payment is processed, no changes to orders can be made. Refunds will not be issued for delay of delivery due to inclement weather.

Transcripts mailed directly to the student or processed as same day requests will be stamped "Issued to Student." It is the student's responsibility to ensure the receiving institution will accept the transcript with this stamp.

Regular Mailed Requests - $10.00 per transcript

Mailed out within 3-5 Business days depending on volume. Mailed via regular USPS mail.

There is no additional charge for internationally mailed transcripts.

Express Service - $30.00 per transcript

EXPRESS TRANSCRIPTS CANNOT BE MAILED TO A STONY BROOK CAMPUS ADDRESS!

Mailed out the following business day after request is received.

Mailed via Overnight Delivery using UPS.

If delivery address is a PO Box United States Postal Service (USPS) Express Mail is used.

International express mail is not guaranteed overnight delivery.

International express requests REQUIRE a working phone number for recipient.

Transcripts are NOT delivered on Saturday or Sunday. International express mail is not guaranteed overnight delivery.

Choose " Express" Transcript Type to request Express Mail Service if ordering on SOLAR.

Same Day Service - $30.00 per transcript

This is available IN PERSON ONLY.

Photo ID must be presented at the Registrar's Office.

Transcript is generated while student waits and is marked "Issued to Student" in a sealed envelope.

Attachments

If ordering on SOLAR, attachments that should be mailed with transcripts can be sent to registrar_office@stonybrook.edu. Please include request number.

Hold Transcript For Grades And/Or Degree

To have your transcript held for processing until all grades for the semester are submitted:
Answer "Yes" to Question #6 if ordering via Transcript Request Form
Select "Grade Posting" under processing options if ordering via SOLAR and choose semester

To have your transcript held for processing until your degree is posted:
Answer "Yes" to Question #7 if ordering via Transcript Request Form
Select "Degree Confer Date" under processing options if ordering via SOLAR and choose semester.