Vendors must email their State and Research Foundation (RF) Purchase Order (PO) invoices directly to accountspayable@stonybrook.edu and their State contract invoices directly to contractpayable@stonybrook.edu.
Vendors must ensure that:
- Invoices are submitted for payment upon delivery of the goods or completion of the services.
- Their invoices include the company/organization's name and remittance address information.
- All invoices must be billed to Stony Brook University
- A valid purchase order PO or contract number, whichever is applicable, is referenced on all invoices.
- A description, quantity, and price of goods delivered or services rendered is included on all invoices.
- Their invoice includes the total amount due.
- Contract invoices must be billed per the services and rates applicable to and listed on their contract.
- Certified payroll is included with invoices for any project and PO requiring prevailing wage labor rates.
- They provide a freight bill for all invoices with a freight/shipping charge over $500.00 A freight bill is not required if shipped via FedEx, UPS, US Postal Service, or the company's truck.