Office of Change Management

WolfieONE

SBU's New ERP System

 

WolfieONE will bring substantial organizational changes. The Change Management team is dedicated to supporting Stony Brook at every step along the way from awareness to adoption by informing, involving and engaging the relevant audiences in the right way, at the right times.

– Hina Kausar, Director of Change Management

 

 

What is an ERP?

ERP stands for Enterprise Resource Planning. It is a centralized software platform that integrates an organization's core business processes—such as finance, human resources, and data management—into a single unified network. 

 

 

How WolfieONE Brings Our Campus Together

WolfieONE is Stony Brook's ERP. It will unify the way we work by replacing outdated, siloed systems and processes, with a centralized, cloud-based solution. This will improve reporting and decision making. It will reduce paper-driven processes through online workflow approvals, informational dashboards, and electronic time and attendance systems. It will reduce the administrative burden on faculty and staff and allows for campus-wide transparency and collaboration.

 

 


Current State vs. Future State

 

Current State - Why the Change:

  • Our current system, PeopleSoft, is reaching end-of-life
  • Processes today rely heavily on emails, paper forms, and manual tracking
  • Reporting is fragmented across multiple systems
  • Cloud-based solutions are now the higher education standard

 

 Future State - What WolfieONE Will Do:

  • Bring HR, Finance, and Planning into one integrated platform
  • Replace outdated systems with Oracle Cloud applications (more processes completed online in one place)
  • Reduce manual work and offline tracking (fewer emails and paper forms)
  • Improve reporting and decision-making through live dashboards
  • Increase transparency and data integrity

 

 

OCM’s Role

The Office of Change Management (OCM) at Stony Brook University supports campus-wide change initiatives by helping faculty, staff, students, and leadership, successfully adapt to change. OCM's goal is to ensure new  initiatives, like WolfieONE, are clearly communicated, effectively implemented, and sustainably adopted. 

 

 

An Updated Timeline

In 2026, The Office of Change Management will be working in parallel with our change network, stakeholders, development teams and trainers to ensure that we are able to launch WolfieONE as soon as possible.

 

Visit the Official WolfieONE Website