Employment Verifications

Request an Employment Verification

The Employee Records & Verifications team provides current and past employment verifications and employment records for University State and Research Foundation (RF) employees for loans, jobs, and assistance programs.

West Campus, HSC, and RF employees: complete the Verification Letter Request Form / Authorization to Release Information and send it to Employee Records & Verifications using the University contact details below. Hospital and Long Island State Veterans Home employees should contact their respective HR offices.

Get the WC, HSC & RF request form (PDF)

Form-specific requirements

The form must be notarized if not picking up or dropping off in person.
Letters/forms containing a Social Security number will not be transmitted via email.

Contact the Right Office

University

Stony Brook Administration building with landscaped walkway. For West Campus & HSC employees. Employee Records & Verifications serves University State and Research Foundation employees.

Employee Records & Verifications
Stony Brook University
390 Administration Building
Stony Brook, NY 11794-0751

Phone: (631) 632-1393
Fax: (631) 632-1428

hrs_verify@stonybrook.edu

Stony Brook Medicine / Hospital

Stony Brook University Hospital entrance with Stony Brook Medicine sign. For Hospital employees, contact University Hospital HR.

University Hospital HR
Stony Brook University Hospital
31 Research Way
East Setauket, NY 11733

Phone: (631) 444-4700
Fax: (631) 759-9203

employment_verifications@stonybrookmedicine.edu

Long Island State Veterans Home

For Long Island State Veterans Home employees, contact LISVH Human Resources.

LISVH Human Resources
Long Island State Veterans Home
100 Patriots Rd.
Stony Brook, NY 11790

Phone: (631) 444-8617
Fax: (631) 444-8517

lisvh_hr@lisvh.org

Before You Submit

Allow 24–48 hours for completion.

External agencies: a signed release from the employee must accompany your request.

Employment records only: Employee Records & Verifications does not handle academic or medical records. Medical credential requests follow the separate routing below.

More About the University Request Form

The University form lets eligible West Campus, HSC, and Research Foundation employees select the employment information to include: name, Social Security number, title, department, base salary, location pay (UUP & Civil Service only), dates of employment, hire date, separation date, or other information.

Indicate your employer (State, Research Foundation, or both), the individual receiving the information, and your preferred delivery method on the form: pick-up, email, fax, or mail. These are the form’s delivery choices for the completed verification, rather than additional online submission options.

Complete the requester details, authorization, date, and signature. The authorization can be withdrawn or changed by completing a new form. Letters/forms containing a Social Security number will not be transmitted via email.

Other Verification Requests

Medical Credentials

Medical Staff Office

Stony Brook Medicine Kidney Transplant Team standing together. Submit Medical Credentials requests by fax to 631-706-3002 or email the Medical Staff Office.