/Stony Brook University
Human Resources

People Science Pioneers

Salary Reviews & Promotions

UUP PROFESSIONALS · REQUEST GUIDELINES

Understand your request, prepare a complete submission and follow the review process. Start every salary increase or promotion request with your immediate supervisor.

Find what you need

Request guidelines

Compare salary increases and promotions, and understand the permanent and significant change requirement.

Compare request types

Prepare your request

Begin with your immediate supervisor, update your performance documents and review the criteria together.

View preparation steps

Submission checklist

Gather all five required materials and strengthen your request with optional supporting evidence.

See required documents

Appeals & decisions

Explore the CRP and URB appeal routes, final decisions, promotion deadlines and resubmission rules.

Explore appeal rules

Understand your request

Permanent & significant change

A salary adjustment may be requested when duties and responsibilities permanently and significantly increase in scope (range, extent, capacity or span) or complexity (difficulty, intricacy or complication).

Salary increase

An increase in basic annual salary based on a permanent and significant increase in duties and responsibilities demonstrated by your performance program. Your title and professional rank (SL) do not change. You may request an increase without a promotion.

Promotion

An increase in basic annual salary with movement to a higher salary level and a change in title. A permanent and significant increase in duties and responsibilities must support the request. A promotion results in a new title, higher professional rank and increased salary; include a salary adjustment in your promotion request.

Prepare with your supervisor

01

Start with your immediate supervisor

You MUST make any request for a salary increase or promotion to your immediate supervisor first. Before a salary review, make sure your performance program and evaluation are up to date. If needed, ask your supervisor to complete both and obtain every required signature.
02

Include your first premium

Meet with your immediate supervisor to discuss salary increase and promotion criteria. Review the request form and supporting documents together. Promotion criteria are in the Memorandum of Understanding, Appendix A.28.III.E.2 of the State/UUP Agreement.
03

Sign and submit your complete package

Complete the request form and check every box that applies. Sign it and provide it to your immediate supervisor with all required supporting documents. Keep a copy of the complete submission for your records.

Your submission checklist

Include all five required materials. Keep a copy of your complete submission.

01 · Signed request form

Required: a completed and signed request form. Check all boxes that apply to your request, then submit the form with supporting documents to your immediate supervisor.

02–03 · Performance documents

Required: your current performance program AND a performance evaluation completed within the last year. Both must be up to date, with all needed signatures.

04–05 · Position & organization

Required: your current position description AND an organizational chart. Include both with your signed request form and performance documents.

Strengthen your supporting documentation

Show how your responsibilities changed

You may supply prior performance programs showing changes in responsibilities or percentages of effort, plus evaluations written by your immediate or next-level supervisor. These materials can support the required submission.

Review required documents

Explain the change in a cover letter

You may include a cover letter detailing specific changes in duties and responsibilities, the level of autonomy in your position, and your level of supervisory responsibility, if applicable. Be specific about the permanent and significant change supporting your request.

Review request guidelines

Understand the appeal process

Salary increases and promotions have different appeal routes. Review the rules that apply to your request.

Review decisions and appeal rights

For a salary increase or promotion, first make your request to your immediate supervisor. If the request is denied at an organizational level below the College President, you may appeal the decision to the College Review Panel (CRP).

If the CRP finds that the change in duties and responsibilities does not warrant a salary increase, the employee, immediate supervisor and College President are notified. No further appeal of the CRP determination is permitted. If the CRP finds that the change warrants an increase, its recommendation goes to the College President and a copy is sent to the employee.

Yes. If the College President denies a salary increase, there is no further appeal. Providing a salary increase is within the President’s discretion, and the decision is final.

If the CRP finds that the change in duties and responsibilities does not warrant promotion, the employee is notified and no further appeal of that CRP determination is permitted. If the CRP finds that the change warrants promotion, its recommendation goes to the College President and a copy is sent to the employee.

The College President has 90 calendar days to decide a promotion request. If no decision is issued within that period, the request is deemed denied for purposes of your right to appeal to the University Review Board (URB). If the President denies a promotion request, you may appeal to the URB.

A promotion application disapproved by the CRP, College President or URB may not be resubmitted for 18 months following disapproval, or until your performance program is changed to reflect a permanent and significant increase in duties, whichever occurs sooner.

No. This request form and process must not be used to address potential equity concerns. Those concerns are based on market/equity reviews and analysis of entire job classifications or departments.

Before you submit

Complete and sign the A-28-UUP request form, check every applicable box and submit your complete package to your immediate supervisor. Keep a copy for your records.

Download the A-28-UUP request form (PDF)

Questions about classification or compensation?

Contact hrs_classcomp@stonybrook.edu or (631) 632-6155. Start your request with your immediate supervisor.