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PLAN FOR BOOSTER VACCINE COMPLIANCE 

SUBJECT(S): Booster Vaccine Compliance 

DATE:  02/07/2022

AUDIENCE:  NYSDOH Mandated University State and RF Employees

 

Health Sciences and Renaissance School of Medicine State and RF Employees as well as State and RF Employees in Patient-Facing Areas

As anticipated, the NYS Department of Health (NYSDOH) has modified the Public Health Law on the Prevention of COVID-19 Transmission by Covered Entities to require that “Covered entities shall continuously require personnel to be fully vaccinated against COVID-19, and to have received any booster or supplemental dose as recommended by the CDC.” The regulation broadly defines “covered personnel” as “all persons employed or affiliated with a covered entity, whether paid or unpaid, including but not limited to employees, members of the medical and nursing staff, contract staff, students, and volunteers, who engage in activities such that if they were infected with COVID-19, they could potentially expose other covered personnel, patients or residents to the disease.”

To further clarify, this mandate applies to all Stony Brook University Hospital employees, Long Island State Veterans Home employees, Health Sciences and Renaissance School of Medicine clinical faculty and clinical staff, as well as the School of Dental Medicine. It also includes all other employees who physically work in the hospital, have hospital access or any other patient-facing areas where they can come in contact with hospital employees or patients.

Those who are currently eligible to obtain the booster must do so by Monday, Feb. 21. Those not yet eligible to receive the booster, must obtain the booster within 30 days of their eligibility. This mandate excludes only those employees who have been granted an exemption as defined by the NYS Department of Health.

Booster Eligibility

As defined by the Centers for Disease Control and Prevention (CDC), you are eligible for the booster:

  • If you have received your second dose of the Pfizer or the Moderna vaccine at least five months ago.

  • If you have received the Johnson & Johnson vaccine at least two months ago.

    • If after you are fully vaccinated as indicated above and have had a recent COVID positive test, you meet the return-to-work criteria, are back working and it has been 10 days since your positive test.

If you are considered to be immunosuppressed (either underlying condition or therapy), please consult your own physician or the medical consultants at the location where you receive your booster.

Employee Booster Opportunities:

The Stony Brook R&D vaccine POD continues to offer Pfizer and Johnson & Johnson vaccines Monday through Saturday, 8:00 am to 6:30 pm, and Sunday, 8:00 am to noon. Walk-ins are welcome. For more information, visit the  NYS “Am I Eligible” website. Those who initially received the Moderna vaccine can also receive the Pfizer or J&J booster.

Booster Status Reporting

If your booster eligibility date has already passed, you are required to obtain the booster vaccine and submit evidence of such as indicated below on or before Monday, Feb. 21.

●     Clinical Employees and those with Hospital Access: submit proof to Employee Health and Wellness either by email using your Stony Brook Medicine email address, which is secure for these types of emails, or confidential fax at (631) 444-6199.

●     All other employees: submit proof either by fax at (631) 632-6621 or bring a copy in person Monday through Friday 9:00am to 4:00pm to the Administration Building Room 390 or the Renaissance School of Medicine, Faculty Personnel Office in the Health Sciences, Level 4, Room 197.

Acceptable Proof

Acceptable proof includes a copy of the CDC COVID-19 Vaccination Record Card, the pharmacy record or a printout from an Excelsior Pass Plus that includes the date and type of booster vaccination.

Thank you for your cooperation and help in ensuring everyone’s safety.