Data Governance

DATA GOVERNANCE

Establishes a set of principles, structures, roles and responsibilities at Stony Brook University to improve the data infrastructure and to advance institutional goals for operational excellence

FROM 2016 TO PRESENT

2026

Over 650 definitions in Data Cookbook

2023

Policy on Data and Data Access is adopted

2021

Data Asset Inventory is refreshed and extended

2019

Data Cookbook implementation prioritized

2017

Data Dictionary and Report Standards are created

2016

First Data Governance Council meeting held

See Annual Reports

 

HELP US STAY UP-TO-DATE - PLEASE USE THESE FORMS

 

IN THE SPOTLIGHT

""

Data Cookbook

Data Cookbook serves as Stony Brook’s centralized digital repository for managing the institutional data dictionary, report and dashboard profiles and both functional and technical definitions. Currently, there are over 700 definitions and it includes data definitions for academic, human resources, budget and financial data elements. Reference data provides data profiles on allowable values, data types and ranges. Reference data is added by the Enterprise Data & Analytics office. To enhance accessibility and usability, these definitions have begun to be integrated into Tableau and Power BI, allowing users to interact and reference within reporting and analytics environments.

SEARCH FOR DEFINITIONS IN DATA COOKBOOK

Policy on Data and Data Access

In 2023, the Policy on Data and Data Access was delivered to promote accountability over data assets, responsibilities of data stewards and data custodians, and distinguishes procedures for different types of access. Data Trustees are executive leaders that oversee broad data domains and ultimate responsibility for the data assets in their purview. Data Stewards and Data Custodians are responsible for developing written procedures for how data access is granted for routine access and non-routine access, how permissions are given for special privileges, how data access requests are evaluated, (such as having a legitimate university business, or advancing mission), the re-release of data, and for how users are routinely removed and reviewed.

FOR THE FULL POLICY